HOSPITAL MANAGEMENT COMMITTEE STANDING ORDERS

HOSPITAL MANAGEMENT COMMITTEE

SUBSIDIARY LEGISLATION 94.07

HOSPITAL MANAGEMENT COMMITTEE

STANDING ORDERS

18th December, 1959

LEGAL NOTICE 87 of 1959.

The title of these rules is the Hospital Management

Committee Standing Orders.

If a quorum is not present thirty minutes after the time

appointed for the meeting, all matters on the agenda shall stand

over until the next meeting and shall be dealt with before all other

matters appearing on the agenda of that meeting.

(1) Ordinary meetings of the Hospital Management

Committee, hereinafter referred to as "the Committee", are to be

convened by the Chairman. Notice of the meeting is to be given

two clear days before the date of the meeting.

(2) Any five members may request in writing that a special

meeting be held, provided that they set forth the object for which

the meeting is required. The meeting thus applied for shall be held

within two days of the receipt of such request.

(3) Special meetings shall also be held when the Chairman

considers that there are urgent matters to be dealt with before the

next ordinary meeting.

(1) All proceedings of the Committee shall be kept in

minute form and regularly filed.

(2) The minutes of a meeting shall be read to the Committee at

the next meeting and shall be signed by the Chairman as confirmed

or amended.

(3) Minutes shall be accessible to all members at any time

during office hours.

(4) Views expressed by members during sittings shall be

confidential. Conclusions and decisions shall be confidential when

the Committee decides that they should be so.

When the matter being discussed concerns individuals

(a) no member shall take part in the discussion or vote on

any question in which he is personally interested or on

any question in which the person concerned is related

to him by consanguinity to the fourth degree (that is,

who is his first cousin or more closely related by

blood) or by affinity to the second degree (that is, who

is his nephew or niece or more closely related by

marriage), or of whom he is a tutor, curator, or

guardian in fact;

(b) the Chairman or any other member who is aware of

HOSPITAL MANAGEMENT COMMITTEE

any of the reasons specified in paragraph (a) shall

draw the attention of the Committee to it, as soon as

may be;

(c) voting shall be by secret ballot if any member so

requests.

When a vote is being taken no member may leave the

meeting but no member shall be compelled to vote.

(1) The agenda for any ordinary meeting shall be sent to

each member at least two clear days before the date of the meeting.

In special cases of urgency the Committee may, however, consider

a question which was not in the agenda if no objection is raised by

any member present.

(2) Any decision or any special case of urgency not appearing

on the agenda shall be valid only if the number of members voting

in its favour exceeds half the number of all the members

constituting the Committee.

(1) The Committee may adjourn a meeting to any day or

hour (as it thinks fit), but the first business to be transacted at the

adjourned meeting shall be that appearing on the agenda paper but

not disposed of at the original meeting.

(2) An amendment to the motion for adjournment may be

moved to vary the day or hour of the adjourned meeting.

(3) When the meeting of the Committee is adjourned to more

than twenty-four hours ahead, notice of the adjourned meeting shall

be sent to each member, specifying the business to be transacted.

(1) The Committee may appoint as it deems necessary

special sub-committees or standing sub-committes to study, advise

and report on matters referred to them by the Committee.

(2) Such sub-committees will submit their reports in writing to

the Chairman of the Committee stating the reasons for their

recommendations. All proceedings and reports of such sub-

Committees shall be confidential.

(3) The Chairman shall submit such reports for the

consideration and decision of the Committee, as soon as may be.