PHARMACY BOARD STANDING ORDERS *

SUBSIDIARY LEGISLATION 94.13

PHARMACY BOARD STANDING ORDERS *

15th July, 1969

LEGAL NOTICE 77 of 1969, as amended by: Legal Notice 79 of 1981.

PART I

TITLE AND INTERPRETATION

The title of these regulations is the Pharmacy Board

Standing Orders.

(Standing Order 39)

FORM OF REGISTERS

PHARMACY BOARD - MALTA

The .............................. Register

Title to

Original

Registration

Date of

Number of

Name

Address

and

registration

Registration

Additional

Qualification

In these Standing Orders, unless the context otherwise

requires -

"Board" means the Pharmacy Board constituted by the

Ordinance;

"the Ordinance" means the Department of Health (Constitution)

Ordinance.

PART II

RECORDS OF APPOINTMENT OR ELECTION OF MEMBERS

(Standing Order 41)

FORM OF APPLICATION FOR REGISTRATION

PHARMACY BOARD - MALTA

Application for Registration

I apply to be registered under article ............ of the Medical and

Kindred Professions Ordinance.

My full name is ..........................................................................

(Give full name in capital letters, surname underlined)

I was born at ................................ on .........................................

(day, month, year)

My home or permanent address* for entry in the Register is

The address* to which my Certificate of Registration should be

sent is ..........................................................................................

Description of qualifications (s) ..................................................

Date on which conferred .............................................................

University or Body by which granted ..........................................

I submit in support of my application the licence granted to me

by the

Minister responsible for the Department of Health to practise

Signature of applicant .................................................................

Date of application .....................................................................

*Give these addresses in full.

The Registrar of the Board shall keep records showing the

name of every member and every additional member of the Board,

the date of his appointment or election, the authority or the

profession by which he has been appointed or elected, the provision

of law in accordance with which he has been elected or appointed,

his term of office and the date of his retirement, resignation or

death.

(Standing Order 43)

FORM OF CERTIFICATE OF REGISTRATION

PHARMACY BOARD - MALTA

CERTIFICATE OF REGISTRATION IN THE .......... REGISTER

(........................... LIST)

NUMBER .............................

Date .............................

I HEREBY CERTIFY that the following is a true copy of the entry made in

the ...............................................

List of the .................... Register in respect of the name specified below

DATE OF

REGISTRATION

NAME

ADDRESS

REGISTRATIO

QUALIFICATIONS

NUMBER

N

Seal

REGISTRAR

PHARMACY BOARD - MALTA

PHARMACY BOARD

On the resignation, death or the expiry of the term of office

of the appointed members, the Chairman shall cause a notice

thereof to be sent to the authority concerned. In the case of elected

members or elected additional members, the Chairman shall cause

an election to be held in accordance with the provisions of article

30 (3) of the Ordinance and of the Pharmacy Board (Elections)

Regulations.

PART III

PROCEEDINGS OF BOARD

(Standing Order 48)

FORM OF CERTIFICATE OF ALTERATION OF

REGISTERED NAME

PHARMACY BOARD - MALTA

CERTIFICATE OF ALTERATION OF NAME IN THE

........................ REGISTER

NUMBER .............................

Date .............................

I HEREBY CERTIFY that the following name has been altered as

indicated in the ............................................... Register

NAME

NAME AS

DATE OF

PREVIOUSLY

NOW

ADDRESS

REGISTRATIO

QUALIFICATIONS

IN REGISTER

REGISTERED

N

Seal

REGISTRAR

PHARMACY BOARD - MALTA

The Board shall hold monthly meetings as specified in

paragraph 4 (3) of the Second Schedule attached to the Ordinance.

In addition, meetings of the Board may be summoned at any other

time by direction of the Chairman and shall also be summoned on a

written request signed by not less than three of the members and/or

additional members and addressed to the Chairman, who shall

cause such meeting to be convened within seven days of the receipt

of such request.

*These Orders have been repealed by Legal Notice 249 of 2025.

(Standing Order 49 (2))

FORM OF APPLICATION FOR TEMPORARY

REGISTRATION

PHARMACY BOARD- MALTA

Application for Temporary Registration

I apply for temporary registration as a .........................................

in Malta under article ....................................... of the Medical and

Kindred Professions Ordinance.

My full name is ..........................................................................

My permanent address is ............................................................

I was born at ............................... on ..........................................

(day, month, year)

My present nationality is ............................................................

Description of qualification(s) ....................................................

Date on which conferred .............................................................

University or Body by which conferred .......................................

*never applied before

I have

*already applied on ..................................

for temporary registration in Malta.

I submit in support of my application the temporary licence

granted to me by the Minister responsible for Health to practise

Signature of applicant .................................................................

Date of application .....................................................................

*Delete whichever is not applicable.

PHARMACY BOARD

PHARMACY BOARD

All meetings of the Board shall be convened by the

Registrar, by notice addressed to each member and to each

additional member, and sent by hand or through registered post.

(Standing Order 49(4))

FORM OF CERTIFICATE OF TEMPORARY REGISTRATION

PHARMACY BOARD - MALTA

CERTIFICATE OF TEMPORARY REGISTRATION IN THE ..............................

REGISTER

(PRINCIPAL LIST)

NUMBER .............................

Date .............................

I HEREBY CERTIFY that the following is a true copy of the entry in the supplementary part

of the principal list of the ............................................. Register in respect of the name

specified below

PERIOD

REGISTRATION

DATE OF

OF VALIDITY

NAME

ADDRESS

QUALIFICATIONS

NUMBER

REGISTRATION

OF

REGISTRATION

Seal

REGISTRAR

PHARMACY BOARD - MALTA

The notice shall state the hour and place of the meeting and

its purpose in detail, and whether for general business or for any

special business; together with such notice there shall be sent a

copy of the minutes of the previous meeting.

The Registrar shall send a copy of the agenda to each

member and to each additional member not less than five days

before the day of the meeting, except in any case of special

urgency, to be decided by the Chairman, when two days’ notice

shall suffice.

Any notice of motion to be inserted in the agenda for a

meeting must be received by the Registrar at least eight clear days

beforehand.

In the absence of the Chairman from any meeting of the

Board, a Chairman for that meeting shall be elected by the

members and additional members present.

The decision of the Board shall be by a majority of votes.

The Chairman of the Board or, when the Chairman is absent from a

meeting, the Chairman elected for that meeting shall have an

original vote and, in the case of an equal division of votes, also a

second or casting vote.

No business shall be transacted by the Board unless a

quorum of six is present.

The order of business at each regular meeting shall be as

follows

(a)

(i)

reading, amendment, confirmation and signature

by the Chairman or by the Chairman elected by

the meeting, of the minutes of the previous

meeting;

(ii) business arising out of the minutes;

(b)

correspondence;

(c)

matters of urgency;

(d)

adjourned business;

(e)

reports of committees;

(f)

motions on the notice-paper.

The regular order of business may be varied or suspended

at any meeting at the discretion of the Chairman.

Except by permission of all the members and the additional

members present, no member or additional member shall introduce

for discussion at a meeting a subject which has not been duly

inserted on the notice-paper for that meeting.

Before any motion or amendment is discussed, it shall be

proposed and seconded, and shall be reduced to writing. All

amendments shall be framed so that they may be read as

independent motions.

No amendment motion shall be withdrawn after having

been read unless by permission of the Board.

The seconder of a motion or of an amendment may reserve

his speech to any period of the debate; but only the proposer has the

right of final reply.

If an amendment is proposed, it shall be disposed of before

any other amendment is moved.

The amendment shall first be put to the vote; and, if it is

negatived, a second amendment may be moved, and shall be

disposed of in the same way as the first amendment; and so on,

until no further amendment is proposed.

Should every amendment be negatived, the original motion

shall then be put to the vote.

If any amendment is carried, it shall then be regarded as a

substantive motion and so treated, as to further amendments and the

right of speaking on it in reply, and in all other respects, as an

original motion.

When a motion is under debate, no further proposal shall

be received, except one of the following

(i)

an amendment, namely, "That the motion be

amended as follows ..........................";

(ii) the postponement of the question, namely, "That

the consideration of the motion be postponed";

(iii) the adjournment of the debate, namely, "That the

debate on the motion be now adjourned";

(iv) the adjournment of the Board, namely, "That the

Board do now adjourn";

(v) the closure of the debate, namely, "That the

Board do now proceed to vote on the motion";

(vi) the prejudicial question as to the motion,

namely, "That the Board, instead of proceeding

to deal with the motion, do pass to the next item

on the agenda".

When an amendment is under debate, no further proposal

shall be received except one of the following

(i)

the adjournment of the debate on the

amendment, namely, "That the debate on the

amendment be now adjourned";

(ii) the adjournment of the Board, namely, "That the

Board do now adjourn";

(iii) the closure of the debate on the amendment,

namely, "That the Board does now proceed to

vote on the amendment";

(iv) the prejudicial question as to the amendment,

namely, "That the Board, instead of proceeding

to deal with the amendment, do resume the

debate on the motion originally proposed".

The proposal for the postponement of the question may

specify a date for the further consideration of the question, or be

made sine die.

If the proposal for the adjournment of the debate is carried,

the Board shall pass to the next item on the agenda, and the debate

shall be resumed at the next ordinary meeting of the Board. The

proposer of the adjournment shall, on the resumption of the debate,

be entitled to speak first.

On the proposal for the adjournment of the Board being

made and seconded, it shall be competent for the Chairman before

putting the question, to take the opinion of the Board as to whether

they will, before rising, proceed to the transaction of unopposed

business.

The proposal for the closure shall be made and seconded

without debate, and shall, unless the Chairman shall rule otherwise,

be put forthwith. Should the proposal be carried, the motion or

amendment under debate shall be at once voted on by the Board.

The proposal for the previous question shall be made and

seconded without debate, and shall be put forthwith. Should the

proposal be carried, the motion or amendment to which it applies

shall be dropped from the agenda.

A question shall be decided by a show of hands unless a

secret ballot be asked for by a member or by an additional member.

The vote is to be recorded in the minutes.

A motion to rescind any decision of the Board cannot be

proposed before the lapse of three months from the date of the

decision in question unless the Board unanimously decide

otherwise.

All the proceedings of the Board shall be entered in minute

form and periodically bound and the names of the members present

at each meeting shall be entered in the minutes.

The minutes of each meeting shall contain such motions

and amendments as have been proposed and adopted or negatived,

with the names of the proposer and seconder, but without any

comment or observation of members or additional members. The

reason for the decision should, however, be recorded.

The Chairman shall confirm by his signature the minutes

arising out of the business of a meeting.

No motion or discussion shall take place upon the minutes

except upon their accuracy, and any question of their accuracy shall

be raised by motion. If no such question is raised, or if it is raised,

as soon as it has been disposed of, the Chairman shall declare that

the minutes are confirmed.

The Board may appoint as it deems necessary special

committees and standing committees to submit recommendations to

the Board regarding the matters referred to them by the Board.

Such committees shall submit their recommendations in writing to

the Chairman of the Board stating the reasons for their

recommendations.

All proceedings of the Board and of its committees shall be

r e g a r d e d a s c o n f i d e n t i a l . T h e B o a r d , h o w e v e r, m a y i s s u e

statements and directives as it considers appropriate from time to

time.

PART IV

REGISTERS AND REGISTRATION

Separate registers shall be kept for the registration of -

(a) apothecaries;

(b) assistant apothecaries

Provided that the register of apothecaries shall contain a

supplementary part in which shall be entered the name of any

apothecary to whom a temporary licence has been granted by the

Minister responsible for Health under the provisions of article

19(2) of the Medical and Kindred Professions Ordinance.

Each register shall be in accordance with the form shown

in the First Schedule and shall state in respect of each person the

particulars referred to in that Schedule.

Each register shall consist of the following three parts -

(a) principal list;

(b) Commonwealth list; and

(c) foreign list.

(1) An application for registration in any of the registers

shall be made to the Registrar in accordance with the form shown

in the Second Schedule and, unless the Board otherwise direct,

shall be accompanied by the licence granted to the applicant by the

Minister responsible for Health.

(2) Such licence shall be returned to the applicant by the

Registrar as soon as the Board has determined upon the application.

(1) The Registrar shall

lay

before

the

Board

all

applications for registration.

(2) The Registrar, on being directed to do so by the Board,

shall enter the particulars of a person accepted for registration in

the relevant part of the appropriate register.

When any person entitled to be registered in any of the

registers has his name and particulars entered in the registers, he

shall be given a certificate of registration in accordance with the

form shown in the Third Schedule.

The entries made in the apothecaries’ register and in the

register of assistant apothecaries, other than those in the

supplementary part referred to in the proviso to standing order 38

shall, subject to the provisions of standing orders 45, 47 and 52, be

permanent. Every registered practitioner shall, however, be bound

to notify the Registrar without delay of any change affecting the

entry in his respect in any of the registers.

Subject to the provisions of standing order 46, when a

registered practitioner applies to the Registrar to have an alteration

made in his registered name or in his registered address, or to have

any registrable qualification possessed by him entered in the

register in substitution for or in addition to a qualification already

registered, the Board shall, on being satisfied that all the

requirements of these Standing Orders have been complied with,

cause to be entered in the appropriate register the alteration or

addition so notified.

A registered practitioner, who applies to have an alteration

made in his registered name, shall produce in support of his

application, such certificates or other documentary evidence as the

Board considers necessary.

On the insertion in the appropriate register of an alteration

in the name of a registered practitioner, the Registrar shall retain in

the register his name as already registered

Provided that if the practitioner requests that his former

name be omitted from the register, his request may be complied

with after that name and the new name have appeared together in

one issue of the register.

A certificate showing the change of name in the register, in

accordance with the form shown in the Fourth Schedule, shall be

issued on the entry in the appropriate register of an alteration in the

name of the practitioner.

(1) A temporary registration shall be made in respect of an

apothecary, to whom a licence as provided in article 19(2) of the

Medical and Kindred Professions Ordinance has been granted by

the Minister responsible for Health.

(2) An application for temporary registration shall be made in

accordance with the form shown in the Fifth Schedule and, unless

the Board otherwise directs, shall be accompanied by the licence

granted to the applicant by the Minister responsible for Health.

(3) Such licence shall be returned to the applicant by the

Registrar as soon as the Board has determined upon the application.

(4) The certificate of temporary registration shall be in the

form shown in the Sixth Schedule.

(5) A temporary registration shall be valid for the period fixed

in the licence granted by the Minister responsible for Health as

aforesaid.

(1) Each of the registers kept by the Board shall be

published every three years or, if the Board so determines, after a

shorter interval.

(2) Each of such registers shall show the names and surnames,

in alphabetical order of surnames, with the addresses,

qualifications and other particulars of all persons appearing therein

as existing on the first day of January of the year of publication.

Subject to any directions which may be given by the Board,

letters shall be sent by the Registrar, at least once in each year, to

all persons whose names appear in the registers, for the purpose of

keeping the registers correct.

(1) If a registered practitioner applies to the Board for the

removal of his name from any of the registers, the application shall

be in the form of a declaration signed by him specifying the ground

or grounds on which the application is made and stating that the

applicant is not aware of any proceedings or of any reason for the

institution of any proceedings which might result in rendering him

liable -

(a) to have his name erased from that register by direction

of the Board under article 106, article 110 or article

112 of the Medical and Kindred Professions

Ordinance; or

(b) to have withdrawn from

him

any

registrable

qualification which he holds.

(2) The application shall be considered by the Board, who

may, if they think fit, adjourn consideration to a future date, and

may require the applicant to furnish further information or

explanation either in writing, or orally and in person before the

Board.

(3) After considering the application, the Board may, if they

think fit, by resolution put from the chair, direct the Registrar to

remove the name of the applicant from the register.

(4) If removal is directed, the decision of the Board shall

forthwith be notified by the Registrar to the applicant by letter

addressed to his registered or last known address.

Unless the Board shall otherwise direct, the Registrar shall

not restore to the register any name which has been removed under

standing order 52, unless the person whose name has been so

removed applies in writing for the restoration of his name to the

register, saving the provisions of article 111 of the Medical and

Kindred Professions Ordinance.

(1) The Board shall have a seal of a circular form bearing

the figure of a mortar and pestle and interwined serpent enclosed in

the inscription "PHARMACOPOLARUM CONSILIUM

MELITENSE" followed by the words "ANNO DOMINI" and the

year in which the Pharmacy Board was established.

(2)

The seal shall be kept in the custody of the Registrar.

(1) The Registrar, or another officer of the Board

authorised in writing by the Chairman of the Board, shall be

authorised to affix the seal to all certificates of registration and to

all formal commissions issued by the Board.

(2) Save as aforesaid, the seal shall be affixed only by order or

under the authority of the Board.

(3) Any order for affixing the seal shall state the object of its

use and shall be entered in the minutes of the Board.

PHARMACY BOARD