ADVISORY AND EXECUTIVE BOARD STANDING ORDERS *

ADVISORY AND EXECUTIVE BOARD

SUBSIDIARY LEGISLATION 94.10

ADVISORY AND EXECUTIVE BOARD

STANDING ORDERS *

24th December, 1959

LEGAL NOTICE 95 of 1959.

The title of these rules is Advisory and Executive Board

Standing Orders.

(1) The agenda for any meeting of the Advisory and

Executive Board, hereinafter referred to as "the Board", shall be

sent to each member at least five clear days before the date of the

meeting except in cases of urgency and shall indicate specifically

the business to be transacted. In special cases, the suspension of the

rule may however be allowed for consideration of any urgent

matter not on the agenda, if no objection is raised by any member

present.

(2) Any decision on such item not appearing on the agenda

shall be valid only if the number voting in its favour exceed half the

number of the members forming the Board.

(3) Any matter on the agenda not disposed of at this meeting

will have precedence over all other items in the next meeting.

(1) The Board may adjourn a meeting to any day or hour as

it thinks fit, but the first business to be transacted at the adjourned

meeting shall be that appearing on the agenda paper but not

disposed of at the original meeting.

(2) An amendment to the motion for adjournment may be

moved to vary the day or hour of the adjourned meeting.

(3) When the meeting of the Board is adjourned to more than

twenty-four hours ahead, notice of the adjourned meeting shall be

sent to each member, specifying the business to be transacted.

Special meetings shall be held -

(a) when the Chairman considers that there are urgent

matters which should be dealt with before the ordinary

monthly meeting; and

(b) whenever any seven members request in writing that a

special meeting be held provided that they set forth the

object for which the meeting is required. The meeting

thus applied for shall be held within six days of the

receipt of the application.

If a quorum be not present fifteen minutes after the time

appointed for the meeting, all matters on the agenda shall stand

over till the next meeting and shall take precedence thereat unless

the Board otherwise decides.

*These Orders have been repealed by Legal Notice 249 of 2025.

ADVISORY AND EXECUTIVE BOARD

When the matter being discussed concerns individuals

(a) no member shall take part in the discussion or vote on

any question in which he is personally concerned or

any question in which the person concerned is related

to him by consanguinity to the fourth degree (that is,

who is his first cousin or more closely related by

blood) or by affinity to the second degree (that is, who

is his nephew or niece or more closely related by

marriage), or of whom he is a tutor, curator, or

guardian in fact;

(b) the Chairman, if he is aware of such objection, shall,

and any other member so aware may, raise the

objection as soon as may be;

(c) voting shall be by secret ballot if any member so

requests.

(1) All proceedings of the Board shall be entered in a book

kept for the purpose.

(2) The minutes of a meeting shall be read to the Board at the

next meeting and shall be signed by the Chairman as confirmed or

amended.

(3) Minutes shall be accessible to the members at any time

during office hours.

When a division is called no member may leave the

meeting but no member shall be compelled to vote.

The Board may appoint as it deems necessary special

committees and standing committees to submit recommendations to

the Board regarding the matters referred to them by the Board.

Such committees shall submit their recommendations in writing to

the Chairman of the Board stating the reasons for their

recommendations for consideration by the Board.

(1) The views expressed by individual members shall be

kept confidential.

(2) The decisions taken by the Board shall be kept confidential

in those instances when the Board so decides.