REGISTRATION OF SPORTS PERSONS REGULATIONS

SUBSIDIARY LEGISLATION 626.01

REGISTRATION OF SPORTS PERSONS

REGULATIONS

27th June 2023

LEGAL NOTICE 141 of 2023, as amended Legal Notices 227 of 2024,

23 and 199 of 2025.

The title of these regulations is the Registration of

Sports Persons Regulations.

The Registrar

Authority for Integrity in Maltese Sport

APPLICATION FOR REGISTRATION IN THE REGISTER

OF SPORT PERSONS (SPORTS ORGANISATIONS)

OFFICIAL NAME

OFFICIAL ADDRESS

OPERATING ADDRESS OF THE ORGANISATION

FACILITIES ADDRESS

MAIN OBJECTS

SPORTS ACTIVITIES / DISCIPLINES

DATE OF CONSTITUTION / SETTING UP

NATURE OF ORGANISATION

(ATTACH

ALL

AVAILABLE

DOCUMENTATION

ENDORSED

BY

LEGAL

REPRESENTATIVE OF APPLICANT)

1. List of members: Yes/No

(mark as Annex A)

2. Letter stipulating recognition (affiliation) by a National Association/National Federation: Yes/

No

(mark as Annex B)

Letter stipulating recognition (affiliation) by an International Sport Body: Yes/No 

3. (mark as Annex Ċ)

4. Letter stipulating affiliation with Malta Olympic Committee: Yes/No

(mark as Annex D)

5. Statute/Memorandum and Articles: Yes/No

(mark as Annex E)

6. Declaration in the Statute relating to the commitment against doping and corruption in sport

Yes/No

(mark as Annex F)

7. Regulations and bye-laws: Yes/No

(mark as Annex G)

8. Latest Annual Report and Annual General Meeting minutes: Yes/No

(mark as Annex H)

9. Latest Financial Report: Yes/No

(mark as Annex I)

10. Auditor’s Report: Yes/No

(mark as Annex J)

11. List of Coaches: Yes/No

(mark as Annex K)

(1)

In these regulations, unless the context otherwise

requires

''Act'' means the Sports Governance and Integrity Act;

''Authority" means the Authority for Integrity in Maltese

Sport established by article 5 of the Act and any references in

these regulations or in any other law or regulations to the

Authority shall, unless the context otherwise requires, be

construed as including a reference to any person authorised by

the Authority to act for or on its behalf;

''applicant'' means a Federation or National Federation

or an Association or National Association or a club or a

foundation having sport as its principal objective or an

academy or sport school or any other person applying for

registration in the Register with the Authority. For the

purposes of these regulations, ''applicant'' does not include an

athlete or any other individual;

''application form'' means the application

form

prescribed in the First Schedule and Second Schedule;

''Register'' means the Register of Sport Persons;

"registered person" means a person registered in the

Register of Sport Persons in accordance with Part VII of the

Act;

''Regulation (EU) 2016/679'' means Regulation (EU)

2016/679 of the European Parliament and of the Council of 27

April 2016 on the protection of natural persons with regard to

the processing of personal data and on the free movement of

such data, and repealing Directive 95/46/EC (General Data

Protection Regulation);

''statute'' means the statute or constitutive act belonging

to the applicant or registered person.

(2) Without prejudice to the provisions of sub-regulation

(3), unless the context otherwise requires, words and expressions

used in these regulations shall have the same meaning as assigned to

them in the Act.

(3) The definitions prescribed in the Act shall apply, mutatis

mutandis, unless they are inconsistent with these regulations.

The Registrar

Authority for Integrity in Maltese Sport

CATEGORISATION OF SPORTS ORGANISATIONS

TYPE OF ORGANISATION

Please tick boxes which correspond to the objectives of the

sports organisation

□

Physical activity

□

Mental activity

□

Casual

participation

(recreational)

(forming

social

relationships)

□

Organised participation (in local national competition and

international recognised events)

□

Training activities only (no competition)

□

Obtaining results in competition

□

Therapeutic or clinical purpose

□

Health institution or centre

STRUCTURE

Please tick boxes which apply to the sports organisation

□

The organisation is governed by a board/committee which

is collectively responsible for the success of the organisation

□

The organisation is governed by a board/committee which

has the power to take decisions to lead the organisation

□

The organisation is governed by a board/committee which

is properly constituted and operated effectively

□

Diversity is a priority within the organisation

□

When engaging staff, account is taken of experience,

skills, knowledge and qualifications

□

The persons engaged and the organisation’s members are

given the opportunity to voice out their independent opinion in

decision making processes of the organisation, while taking into

account the organisation’s objectives and goals

□

The organisation’s annual and financial reports are made

available to the public

□

The organisation’s annual and financial reports are made

available only to members

□

The organisation’s annual and financial reports are made

available only to members attending the annual general meeting

□

The organisation’s financial operations are audited by a

certified auditor

□

Open debates about the organisation’s operations and

decision making are held during meetings at committee and various

subcommittee meetings

□

Stakeholder involvement and input are at the core of

discussions organised regularly by the organisation

□

The organisation provides stakeholders with all the

information related to the organisation, its values, targets and its

results

□

Integrity is a priority for the organisation and regular

discussions and evaluations are held in order to verify our standards

and review integrity policies, where necessary

□

The organisation seeks to respond swiftly to new

challenges, opportunities and scenarios which require changes, in

particular, taking into account the dynamicity of sport

□

The organisation has a sport integrity officer

□

The organisation is aware of all anti-doping and match

fixing obligations and legislation and duly complies with all

legislative requirements and obligations

□

The organisation conducts educational programmes in

relation to sports integrity for members on a regular basis

□

The organisation requires that all its athlete support

persons are qualified and possess a recent (valid) first aid certificate

□

The organisation has in place a Code of Ethics

□

The organisation seeks to comply with all legislation,

rules and regulations issued by the authorities

□

The organisation often seeks updates from its respective

governing body in order to keep up with changes required in its

statute and operations in general, relating to integrity in sport and in

order to combat match fixing

CATEGORISATION OF ORGANISATION

Please tick the boxes which correspond to the nature of the

sports organisation (please tick only one)

□

The organisation is an association of a number of National

Associations of the same sport activity or of associated sport

activities

□

The organisation is an association of clubs on a national

level which group together for the purpose of promoting a particular

sport or for organising competitive games in such sport

□

The organisation is an association of persons, whether in

the form of a civil partnership, or a commercial partnership or

otherwise, in which individuals constitute themselves in or form part

of an association mainly for the purpose of engaging or organising

sport activities

□

The organisation is one of a commercial nature having the

scope of providing training to athletes under the age of sixteen (16),

wi th t he aim of pro vid ing an adequate ambience for their

development and with the objective of encouraging participation of

the aforementioned minors in events organised by the respective

national sports organisations

□

The organisation is an undertaking, organisation or

enterprise, by whosoever owned or managed, the main function of

which is to educate on a full-time or part-time basis in any particular

sporting discipline or sporting disciplines

I, the undersigned declare that the contents and information

given in this application are true and correct.

Name and Surname:

Identity Card Number:

Capacity/Office held

Date of application: ....................................

FOR OFFICE USE ONLY

Type of organisation: Eligible / Not eligible

Category: .............................................

Structure

□ Excellent

□ Good

□ Fair

□ Poor

Eligible for Registration: YES/NO

Date of registration: ........................

Registration number ...............................

Date when renewal for upcoming year is due: ...............................

The Authority shall establish and keep updated an

internal Register as provided in Part VII and Part X of the Act, and

the said Register may have any such categories distinguishing the

nature of registered persons, as the Authority deems necessary from

time to time to keep a distinction on the type of registered persons

Provided that the Authority shall make publicly

available the list of registered persons.

The Registrar

Authority for Integrity in Maltese Sport

NOTIFICATION RELATING TO CHANGES AND

AMENDMENTS

IN THE SPORTS ORGANISATION

□

Statute amendments

I hereby inform the Authority that the subsequent amendments

have taken place following the approval of the Annual General

Meeting which was held on ...................................... (date) (please

annex signed copy of the Annual General Meeting minutes and

mark as Annex A)

The amendments have been made to clause number/s

A copy of the amendments as proposed for the approval of the

Annual General Meeting and a signed copy of the statute as approved

is hereto being attached (attach the proposed amendments and the

signed statute and marked as Annex B)

□

Change in its leadership, administration or representation

I hereby inform the Authority about the following changes

which have taken place after elections were held during the

Annual General meeting held on ............................ (date) (for

voluntary organisations) / by virtue of an administrative board /

committee resolution dated .......................... (date) (for

commercial organisations) (attach a copy of the Annual General

Meeting minutes or administrative board / committee resolution,

as applicable, and mark as Annex C)

REGISTRATION OF SPORTS PERSONS

Changes

□

Change in official or office (mark as applicable)

A change in the official address took place on .....................

(date)

Reason: ....................................................................................

New Address: ....................................................................

□

Change in address of sports facilities

A change in the sports facilities address took place on

.......(date)

Reason: ...............................................................................

New Address: ..............................................................

□

Change in any other information

I, the undersigned declare that the content and information given

in this application form is true and correct.

.........................................

Name and Surname:

Identity Card number:

Capacity/Office held

Date of Application: ...............................................

(1)

No person shall be registered in the register

category it falls under unless it submits an application form to the

Authority.

(2) An applicant shall apply for registration by submitting

the application form set out in the First Schedule and Second

Schedule to the Authority and addressed to the Registrar of the

Authority, together with all documents so required by the Act and

these regulations.

(3)

Any registration made by the applicant with the Kunsill

Malti għall-Isport and, or SportMalta in accordance with the Sports

Act and any respective regulations made thereunder shall be deemed

to be a valid registration subject to the applicant presenting an

application form in accordance with the First Schedule and Second

Schedule to the Registrar of the Authority by not later than 31st

December 2025.

(4) In the event that an applicant does not submit the

required application form as stipulated in sub-regulation (3), the

registration shall be revoked and the applicant shall be required to

submit a fresh application in accordance with these regulations

Provided that the registration form shall be erased after

the lapse of thirty (30) days from the date of the final refusal decision

or from any appeal decision to such refusal.

The Registrar

Authority for Integrity in Maltese Sport

Any person registered with the Authority and enrolled

with the Office of the Commissioner for Voluntary Organisations in

accordance with the Voluntary Organisations Act and regulations

made thereunder shall be endowed with legal personality and may

perform any judicial act

Provided that the above shall not apply to applicants

registered or which may be registered as a legal person in accordance

with

(a)

the Second Schedule to the Civil Code; or

(b)

the Companies Act.

Requests for copies of public

€0.10 for each page

documents in accordance with

regulation 7(3)

Requests for copies of public

€0.10 for each page

documents signed by the Chief

Executive Officer in accordance

with regulation 7(3)

Late

submissions

of

€20 for each day

documentation

Administrative fees shall become due without notification by

the Authority and shall be paid by the registered person in order to

remain registered with the Authority. No de-registrations and, or new

applications for existing registered persons shall be accepted.

(1)

A registered person shall notify the Registrar of

the Authority by means of an application in accordance with the

Third Schedule and signed by the official who is endowed with legal

representation of the registered person about any of the following

changes

(a)

any amendment or change made to its statute;

(b)

any change in its leadership, administration or

representation;

(c)

any change in its official address or that of its

office.

(2) The registered person or the official endowed with its

legal representation shall be obliged to inform the Authority of any of

the changes referred to in sub-regulation (1) by submitting the said

changes in accordance with the Third Schedule by not later than forty

(40) days from the date of such change taking place, together with

(a)

a copy of the amendment or change in the statute

of the registered person, together with an updated and revised

copy of the statute;

(b)

a statement of any change in the official address,

that of its office as well as in the facilities of the registered

person;

(c)

a statement of any change in the members or

Committee officials, Board or Council of the registered

person, as the case may be, which specifies the names and

residential address of the officials being appointed;

(d)

a statement specifying any other change in the

information currently filed in its registration.

(1)

Once a person submits a new registration

application in terms of regulation 4(2) or an application with the

Authority in terms of regulation 4(3), and such registration is effected

by the Authority, the registered person shall at the end of every

financial year thereafter, submit to the Registrar of the Authority by

not later than ninety (90) days from the end of a financial year, a copy

of the financial report for the preceding year, an auditor’s report in

accordance with sub-regulation (2), an administrative report and the

Annual General Meeting minutes signed by the Secretary and in the

absence of such, the official endowed with the legal representation of

the registered person.

(2) The financial report referred to in sub-regulation (1)

shall be certified by an auditor, in accordance with the register

person’s statute and any information provided shall be in conformity

with the information submitted to the Commissioner for Voluntary

Organisations in accordance with the provisions of the Voluntary

Organisations Act and any regulations made thereunder.

(3) Any person may request to examine and acquire copies

of the documents and other information gathered by the Authority in

accordance with the provisions of this regulation and may request

that such copies be authenticated by the Chief Executive Officer of

the Authority.

(1)

Nothing in these regulations shall prejudice the

applicability of Regulation (EU) 2016/679, the provisions of the Data

Protection Act and the regulations made thereunder, and the

fundamental rights and freedoms of the data subjects.

(2) The Authority acting in its capacity of a controller in

accordance with the provisions of Article 4(7) of Regulation (EU)

2016/679, shall perform the relevant data processing operations

which are limited to the extent necessary and proportionate to the

objectives pursued by the Authority.

(3) The processing of personal data for the purposes of these

regulations shall fully comply with the principles relating to the

processing of personal data pursuant to Article 5 of Regulation (EU)

2016/679.

(1)

The Authority, taking into account the nature,

scope, context and purposes of processing as well as the risks of

varying likelihood and severity of the rights and freedoms of the data

subjects, both at the time of the determination of the means for

processing and at the time of the processing itself, shall implement

appropriate technical and organisational measures, in an effective

manner and integrate the necessary safeguards into the processing, in

order to protect the rights of the data subjects and to ensure a level of

security appropriate to the risk.

(2) The data protection officer designated by the Authority

in accordance with the provisions of Article 37 of Regulation (EU)

2016/679 shall be involved and consulted in a timely manner on all

issues in relation to the protection of personal data processed for the

purposes of these regulations.

(3) For the purpose of ensuring and of being able to

demonstrate that the processing of personal data is performed in

accordance with the provisions of Regulation (EU) 2016/679, the

controller shall implement the appropriate data protection policies,

which policies shall be periodically reviewed and updated where

necessary.

The Authority may, from time to time, request any

registered person to furnish it with such data and information relating

to athletes, coaches, officials and its facilities which the applicant or

registered person has in its possession and in the case of a national

association or federation or any other registered person, any or all

information relating to organisations registered or affiliated with it

and relating to its officials, as the Authority deems necessary for the

performance of its functions in accordance with the Act.

Every applicant shall pay administrative fees with

respect to the provisions of regulation 7(3) and late submissions. The

said fees shall become due as stipulated in the Fourth Schedule.

Coaches’ Qualifications: Yes/No

(mark as Annex L)

Coaches’ Curriculum Vitae: Yes/No

(mark as Annex M)

Stamped Beneficial Owners Register Form 1: Yes/No

(mark as Annex N)

Certificate from the Office of the Commissioner for Voluntary Organisations / Malta Business

Registry stipulating that the organisation is eligible for enrolment/registration, subject to

acceptance for registration with the Authority: Yes/No

(mark as Annex O)

Certificate from the Directorate for Quality & Standards in Education stating that the

organisation is eligible for the issuance of a School Leaving Certificate number, subject to the

Authority’s acceptance: Yes/No

(mark as Annex P)

Organigram of the organisation and a list of members

(mark as Annex Q)

Valid sport facility licence issued by the Authority: Yes/No

(mark as Annex R)

OFFICIALS AND COMMITTEE MEMBERS OF THE ORGANISATION

President/Chairperson

Name and Surname

Identity Card Number

Residential Address

Telephone Number

E-mail

Secretary

Name and Surname

Identity Card Number

Residential Address

Telephone Number

E-mail

Treasurer

Name and Surname

Identity Card Number

Residential Address

Telephone Number

E-mail

Public Relations Officer

Name and Surname

Identity Card Number

Residential Address

Telephone Number

E-mail

Integrity Officer

Name and Surname

Identity Card Number

Residential Address

Telephone Number

E-mail

Other Members

Name and Surname

Identity Card Number

Residential Address

Telephone Number

E-mail

Name and Surname

Identity Card Number

Residential Address

Telephone Number

E-mail

Name and Surname

Identity Card Number

Residential Address

Telephone Number

E-mail

Name and Surname

Identity Card Number

Residential Address

Telephone Number

E-mail

Name and Surname

Identity Card Number

Residential Address

Telephone Number

E-mail

Name and Surname

Identity Card Number

Residential Address

Telephone Number

E-mail

If there are other committee members, list and give details on a separate attachment.

DETAILS OF INDIVIDUALS IN WHOM THE REPRESENTATION OF THE ORGANISATION

IS VESTED

Name and Surname

Identity Card Number

Residential Address

Telephone Number

E-mail

Name and Surname

Identity Card Number

Residential Address

Telephone Number

E-mail

Name and Surname

Identity Card Number

Residential Address

Telephone Number

E-mail

If there are other members in whom representation is vested, list and give details on a separate

attachment.

DETAILS ABOUT THE OFFICIAL PREMISES

1. Legal title held: .............................................................................................

2. Land privately owned: Yes/No

3. Land Government Owned: Yes/No

4. Term of title (if of a temporary nature): ..............................................

5. Specify what the premises consists of: ..............................................................

.........................................................................................................................

6. Required development/works/maintenance: Yes/No

(attach the Report and BOQ and mark as Annex S)

7. Any valid trading licenses for premises: Yes/No

(mark as Annex T)

8. Planning permit applications or already issued development permits: Yes/No

(mark as Annex U)

9. Kindly attach five (5) photos of the premises, a google satellite view (marked in yellow) and a

Land Registry site plan marked in red and signed by a Perit (mark as Annex V)

DETAILS ABOUT THE OPERATING PREMISES / SPORTS FACILITIES:

(if different from the official premises)

1. Legal Title held: .............................................................................................

2. Land privately owned: Yes/No

3. Land Government Owned: Yes/No

4. Term of title (if of a temporary nature): ..............................................

5. Specify what the premises consists of: ..............................................................

.........................................................................................................................

6. Required development/works/maintenance: Yes/No

(attach report and BOQ and mark as Annex W)

7. Any valid trading licenses for premises: Yes/No

(mark as Annex X)

8. Planning permit applications or already issued development permits: Yes/No

(mark as Annex Y)

9. Kindly attach five (5) photos of the premises, a google satellite view (marked in yellow) and a

Land Registry site plan marked in red and signed by a Perit (mark as Annex Z)

DETAILS OF PROJECTS OF A CAPITAL NATURE FOR THE NEXT TWO (2) YEARS:

(attach the signed detailed declaration and mark as Annex AA)

DETAILS OF UPCOMING EVENTS/COMPETITIONS FOR THE NEXT TWO (2) YEARS:

(attach the signed detailed report and mark as Annex AB)

FORECASTED REQUESTS FOR ASSISTANCE THROUGH SPORTMALTA AND OTHER

GOVERNMENT SCHEMES FOR THE NEXT TWO (2) YEARS:

(attach the signed detailed report and mark as Annex AC)

MEMBERS OF THE ORGANISATION

Individuals: Yes/No

Organisations: Yes/No

The number of individuals and, or organisations that have a right to vote in the applicant organisation

(resident in Malta holding a valid identity card issued by the Commissioner of Police or other

government competent authority and, or registered legal person in Malta with the competent

authority, respectively)

Organisations

Individuals

CURRENT REGISTRATIONS / LICENCES ISSUED BY MALTESE AUTHORITIES

1. Malta Business Registry: Yes/No

(mark as Annex AD)

2. Commissioner for Voluntary Organisation: Yes/No

(mark as Annex AE)

3. Commissioner of Police: Yes/No

(mark as Annex AF)

4. Other Authority / Government Entity: Yes/No

(mark as Annex AG)

I, the undersigned, being the person in whom the legal

representation of the applicant is vested, do hereby apply for/request

renewal of registration of the applicant in the Register of Sports

Persons kept by the Authority.

I also declare that the contents and information given in this

application are true and correct and that the documents submitted

together with this application are true and correct copies of the

originals updated to the date of this application.

I also declare that the applicant is aware of its obligations

towards the Authority and the requirement for request of renewal for

registration on a yearly basis and that on default of such, the

applicant shall be suspended from the Register, whereby all benefits

of such registration shall cease to apply with immediate effect.

Name and Surname:

Identity Card Number:

Capacity/Office held

Date of application/request for renewal: ..........................

FOR OFFICE USE ONLY

Eligible for registration/renewal: Yes/No

Reason

for

refusal

of

the

application

(if

not

Requested additional documentation prior to registration/renewal: ..........................

.................................................................................................................................

.................................................................................................................................

Category of Registration: .............................................

Registration Number: ..................................................

Date of Registration: ......................................................

Date when renewal for upcoming year is due: ...............................