USE OF FACILITIES (MOSTA LOCAL COUNCIL) BYE-LAWS

(MOSTA LOCAL COUNCIL)

SUBSIDIARY LEGISLATION 363.209

USE OF FACILITIES

(MOSTA LOCAL COUNCIL) BYE-LAWS

11th January, 2019

LOCAL COUNCIL BYE-LAW 39/01/2019.

The title of these Bye-Laws is the Use of Facilities

(Mosta) Bye-Laws.

(Bye-Law 4.1.)

Application for the Use of Facilities

Application No: __________________________________________

Name and surname of Applicant: ____________________________

Legally Valid Identification Doc. No/ Passport No: _______________

Position in Organisation (e.g. President, Secretary, Director or

Authorised Official)

Name of Organisation (if applicable): ______________________

Official Address: _________________________________________

Telephone No: _______________ Fax: _______________

Facility applied for : _____________________________________

Days of activity: From: ________________ To: __________________

Duration (time): From: ____________ To: _____________________

Approx. expected attendance: _______________________________

Entrance Fee (if applicable): _________________________________

Measures

taken

to

indemnify

the

Council

(attach

documents):______________________________________________

(e.g. Insurance Policy, Bank Guarantee, etc.)

Date:___________________ Applicant’s Signature: ______________

FOR OFFICIAL USE

Fee Paid: __________________ Receipt No: ____________________

Date and Time when application is received: ___________________

Accepted/ Refused (delete as applicable) Date: ________________

Comments by Council (if applicable): _________________________

Signature:_______________ Designation:______________

Official Rubber Stamp

(MOSTA LOCAL COUNCIL)

In these Bye-Laws unless the context otherwise requires

''the Act'' means the Local Government Act;

''Administrator'' means the person, management

committee, club, association or society awarded the tender by

the Council to manage any of the facilities in terms of bye-law

(Bye-Law 6.1)

Terms and Conditions for the Authorisation of the Use of Facilities

1. The authorisation is valid for the duration as indicated in the

application form prescribed in the First Schedule and subject to

any further stipulated by the Council on the authorisation form.

2. The Council has the right to revoke the authorisation at any time

for any breach of any of these terms and conditions or any

provisions of the Bye-Laws or any conditions as laid down by

the Council on the authorisation form. The Council also has the

right to revoke the authorisation if the activity is deemed

contrary to public decency or morals.

3. If the Council revokes the authorisation for any of the reasons

mentioned in paragraph 2, the authorised person shall not be

refunded the fee paid or any part thereof.

4. The authorisation is subject to any permit or licence necessary

under any other law. It is the responsibility of the applicant to

obtain such permit or licence.

5. The authorised person shall not carry out any activity which is

not indicated in the authorisation.

6. The authorised person shall keep the facility clean at all times

during the activity, and ensure that such place remains clean

until the expiry of the authorisation.

7. The authorised person shall ensure that at the end of the

authorisation, the facilities subject to this authorisation are

restored to their original state.

8. The authorised person shall ensure that no inconvenience or

nuisance is caused to the public during the duration of the

authorisation.

9. Any noise shall cease by 11.00pm.

10. A copy of the authorisation shall be prominently displayed at all

times at the entrance to the facility for the information to the

public.

(MOSTA LOCAL COUNCIL)

1

Bla ħsara għal kull permess ieħor meħtieġ minn xi

awtorità oħra jew taħt xi liġi oħra, ħadd ma jista’ jagħmel użu mill-

faċilitajiet mingħajr l-awtorizzazzjoni minn qabel tal-Kunsill jew l-

amministratur iddelegat minnu.

(KUNSILL LOKALI MOSTA)

3.2.

L-attrezzamenti jistgħu jiġu wżati biss għall-iskop li

għalih saru.

(Bye-Law 7)

Fees for the Use of Facilities

1. Fee for the Use of the Council Conference Hall, and for the

same use of Hall for Exhibition space

Full Day (10 hours) €100 each activity

Half Day (5 hours €50 each activity

Use by the hour (less then 5 hours) €10 per hour each activity

Use of less then two hours €20

2. Activities for a Philantrophic Purpose and Department for

Local Government: Free

1

Il-Kunsill

jew

l-amministratur

għandu

jagħti

awtorizzazzjoni għall-użu ta’ xi waħda mill-faċilitajiet wara li ssir

applikazzjoni bil-miktub minn applikant fuq il-formola stabbilita fl-

Ewwel Skeda

Iżda l-Kunsill jew l-amministratur ikollu d-dritt li

jirrifjuta li jagħti l-awtorizzazzjoni f’dawk iċ-ċirkostanzi u għal xi

raġuni li l-Kunsill jew l-amministratur iħoss li hija ġusta; madanakollu,

il-Kunsill jew l-amministratur għandu, fi żmien ħmistax-il ġurnata mid-

data tal-applikazzjoni, jagħti l-awtorizzazzjoni jew ir-rifjut, skont il-

każ bil-miktub.

4.2

L-applikazzjonijiet għandhom jaslu għand il-Kunsill jew

l-amministratur sa mhux aktar tard minn xahar u mhux iżjed kmieni

minn xahrejn mid-data li fiha hu propost li ssir l-attività. Id-deċiżjoni

tal-Kunsill jew l-amministratur għandha tiġi mgħarrfa lill-applikant

kemm jista’ jkun malajr

Iżda l-Kunsill jista’ jagħti konċessjoni billi jbiddel dawn

il-perjodi.

4.3. Meta jaslu aktar minn applikazzjoni waħda għal xi attività

biex issir fl-istess post u fl-istess ħin, l-ewwel applikazzjoni li tkun

daħlet għandha tingħata prijorità. Jekk jaslu applikazzjonijiet f’daqqa,

l-applikant li jgħix fil-lokalità għandu jingħata preferenza. Jekk l-

applikanti huma kollha mil-lokalità, jew jekk ħadd minnhom ma hu

mil-lokalità, il-Kunsill jew l-amministratur għandu jtella’ bix-xorti fil-

preżenza tal-applikanti.

1. Ma għandha tiġi milqugħa ebda applikazzjoni skont kif

provdut fil-Bye-Law 4.1 jekk ix-xorta tal-attività ma tkunx waħda

sportiva, edukattiva, rikreattiva, kulturali jew filantropika, jew jekk dik

l-attività ma tkunx approvata mill-Kunsill.

5.2. Ma għandha tiġi aċċettata l-ebda applikazzjoni min partit

politiku għal attivitajiet waqt kampanja elettorali, nazzjonali jew il-

kampanja elettorali għall-Kunsill Lokali Mosta.

5.3. Il-Kunsill jew l-amministratur ikollu d-dritt li jagħti

awtorizzazzjoni għal żmien speċifiku u għal kull attività li matulha

jistgħu jintużaw gabbani, imwejjed u siġġijiet għal għanijiet

kummerċjali.

1.1 L-awtorizzazzjoni għandha tingħata lill-applikant fuq il-

formola stabbilita fl-Ewwel Skeda u soġġetta għal dawk il-pattijiet u

kondizzjonijiet stabbiliti fit-Tieni Skeda, li għandha tinkludi xi

kummenti li l-Kunsill jew l-amministratur iħoss li jkunu meħtieġa.

Kopja tal-awtorizzazzjoni għandha tinżamm mill-Kunsill jew mill-

(KUNSILL LOKALI MOSTA)

Amministratur skont il-każ.

6.1.2 Din il-proċedura għandha tapplika wkoll fil-każ ta’ rifjut.

F’dan il-każ għandha tingħata r-raġuni għal dak ir-rifjut.

6.2. Awtorizzazzjoni maħruġa taħt dawn il-Bye-Laws ma

tkunx trasferibbli jekk mhux bil-permess bil-miktub bil-quddiem tal-

Kunsill jew tal-Amministratur skont il-każ.

6.3.1. Il-Kunsill ikollu prijorità għall-użu ta’ faċilitajiet.

6.3.2. Meta tkun diġà inħarġet l-awtorizzazzjoni taħt dawn il-

Bye-Laws biex issir attività fl-istess data u post fejn il-Kunsill ikun bi

ħsiebu jagħmel attività, il-Kunsill jista’ jirrevoka l-awtorizzazzjoni li

tkun diġà maħruġa biex jinforma b’dan lill-applikant bil-miktub mill-

inqas ħmistax-il ġurnata qabel id-data ta’ dik l-attività. F’dak il-każ il-

Kunsill għandu jirrifondi d-dritt imħallas mill-applikant, u l-ispejjeż l-

oħra kollha li jkunu saru in konnessjoni mal-attività li tkun saret l-

applikazzjoni għaliha, sakemm jiġu prodotti r-riċevuti.

L-applikant għandu, meta jissottometti l-applikazzjoni,

iħallas dritt kif stipulat fit-Tielet Skeda skont ix-xorta tal-attività

Iżda l-Kunsill jista’ jagħti konċessjoni speċjali ta’ ebda

ħlas fil-każ ta’ attivitajiet li jkollhom għan filantropiku.

1;

''applicant'' means any person, whether an individual,

club, management committee, association or society, who

applies to use the facilities in accordance with these Bye-Laws;

''authorised person'' means the person, club, association

or society, who has been granted authorisation by the Council

or by the Administrator in terms of the provisions of these Bye-

Laws for the use of any of the facilities;

''club, association or society'' means any group of persons

lawfully constituted to form a club, association or society;

''the Council'' means the Mosta Local Council;

''equipment'' means anything placed or fixed within the

facilities, including platforms, chairs, audio equipment,

flowerpots, benches, litter-bins, and other ornamental

structures;

''facilities'' means the Council Conference Hall, the

exhibition space within the Civic Centre and any other location

that the Council may include by a resolution to these Bye-Laws

and which are under the responsibility of the Council;

''Government'' means Central Government;

''locality'' means the Mosta locality which lies within the

boundaries as stipulated in the Second Schedule to the Act.

3.1. Without prejudice to any other permit required by any

other authority or under any law, no person shall use of the facilities

(MOSTA LOCAL COUNCIL)

without the prior written authorisation of the Council or of the

administrator appointed by the Council.

3.2. Equipment shall only be used for the purposes for which

they are intended.

4.1. The Council or the administrator shall issue an

authorisation for the use of any of the facilities after a written

application is submitted by an applicant on the form prescribed in the

First Schedule

Provided that the Council or the administrator shall have

the right to refuse to issue an authorisation in those circumstances and

for any reason which the Council or the administrator deems fit; so

however that the Council or the administrator shall within fifteen days

from the date of application issue the authorisation or a refusal in

writing, as the case may be.

4.2. Applications must be submitted to the Council or the

administrator by not later than one month and not earlier than two

months, before the date of the proposed activity. The decision of the

Council or the administrator shall be communicated to applicant as

early as possible

Provided that the Council may give a concession to vary

these time limits.

4.3. When more than one application is received for an

activity to be held in the same place and on the same date, the first

application received shall be given priority. If applications are received

simultaneously, the applicant who resides in the locality shall be given

preference. If all the applicants are from the locality, or if none of them

resides in the locality, the Council or the administrator shall draw by lot

in the presence of the applicants.

5.1. No application submitted in terms of Bye-Law 4.1 shall

be accepted if the nature of the activity is not of a sporting, educational,

recreational, religious, cultural or philanthropic nature, or if such an

activity is not approved by the Council.

5.2. No application submitted by a political party for the

holding of an activity during a national electoral campaign or an

electoral campaign for the Mosta Local Council shall be approved.

5.3. The Council or the administrator shall have the right to

issue an authorisation for a specific period and for an activity during

which stalls, tables and chairs may be used for commercial purposes.

6.1.1 The authorisation shall be forwarded to the applicant on

the form prescribed in the First Schedule and subject to the terms and

conditions stipulated in the Second Schedule, including also any

(MOSTA LOCAL COUNCIL)

comments which the Council or the administrator may deem

necessary. A copy of the authorisation shall be kept by the Council or

by the administrator as the case may be.

6.1.2 This procedure shall also apply in the case of a refusal. In

this case the reason for such refusal shall be included.

6.2. An authorisation issued under these Bye-Laws shall not

be transferable unless without the prior written consent of the Council

or the administrator, as the case may be.

6.3.1.

The Council shall have priority for the use of the

facilities.

6.3.2. Where an authorisation has already been issued under

these Bye-Laws for an activity to be held on the same date and at the

same place where the Council intends to hold its activity, the Council

may withdraw the authorisation already issued by informing the

applicant in writing at least fifteen days before the date of the said

activity. In such case, the Council shall refund the fees paid by

applicant and all other expenses incurred in connection with the

activity for subject to the production of receipts.

7. The applicant shall, on submission of the application, pay

a fee as stipulated in the Third Schedule according to the nature of the

activity

Provided that the Council may grant a special concession

in the case of activities with a philantrophic purpose at no fee

whatsoever.

8.1. The Council may delegate the management of any of the

facilities to third parties after issuing a public call for tenders.

8.2. The person who is awarded the tender shall abide by the

terms and conditions established in the Second Schedule and any other

conditions which the Council or the administrator may impose.

8.3. Where an applicant feels aggrieved by a decision taken

by the Administrator, for not having abided by the provisions of these

Bye-Laws, he may appeal from such decision to the Council, and the

Council’s decision shall be final.

The authorised person shall be held responsible for any

damages caused to the facilities or to any of its equipment or for any

other damages sustained by third parties within the facilities during the

duration of the authorisation.

1. Without prejudice to Bye-Law 9, if an authorised person

makes improper use of the facilities or breaches any of the terms and

conditions stipulated in the authorisation, the Council or the

Administrator as the case may be, may withdraw the authorisation and

(MOSTA LOCAL COUNCIL)

no refund of fees paid shall be reimbursed.

10.2. It is in the discretion of the Council or the administrator

whether or not to issue any future authorisation to the authorised person

whose authorisation is withdrawn as indicated in Bye-Law 10.1.

1. Every person who is in breach of any of the provisions of

these Bye-Laws or fails to abide by any condition in the authorisation

given by virtue of these Bye-Laws shall, on conviction, be liable to a

fine (ammenda) not exceeding sixty nine euro and eighty cents

(€69.88) for such contravention.

11.2. The Council may, in addition to the penalties established

in Bye-Law 11.1. above, order the person found guilty of a breach to

carry out the necessary repairs to the satisfaction of the Council. A fine

(ammenda) of eleven euro and sixty five cents (€11.65) may also be

imposed for any day during which such repairs are not carried out.

11.3. The Council shall have the right to carry out the repairs at

the expense of the guilty person.

(MOSTA LOCAL COUNCIL)