USE OF FACILITIES (TARXIEN LOCAL COUNCIL) BYE-LAWS

SUBSIDIARY LEGISLATION 363.112

USE OF FACILITIES (TARXIEN LOCAL COUNCIL)

BYE-LAWS

28th August, 2004

LOCAL COUNCIL BYE-LAW 62/6/2004, as amended by Legal Notices

425 of 2007 and 426 of 2012.

The title of these Bye-Laws is the Use of Facilities

(Tarxien Local Council) Bye-Laws.

Amended by

L.N. 426 of 2012.

(Bye-law 4.1)

Application for the Use of Facilities

(Synthetic Football Pitch, DFressing Rooms and Playing Field)

Application No.: .........................................................

Name and Surname of Applicant: ..........................................................................

Legally Valid Identification Document Number/Passport No.: ...............................

Position in Organisation: (e.g. President, Secretary, etc.) ......................................

Name of Organisation: (if applicable) ...................................................................

Official Address: ..................................................................................................

Tel. No.: ............................................... Fax No.: .................................................

Facility applied for: ..............................................................................................

Days of Activity

From ................................ to .......................................

Duration: (time)

From ................................ to (time) .............................

Approx. expected attendance: ..................................

Entrance Fee (if applicable): ...................................

Measures taken to indemnify the Council (attach documents): ...............................

(e.g. Insurance Policy, Bank Guarantee, etc.)

Date: .......................................... Applicant’s Signature: ......................................

FOR OFFICIAL USE

Fee Paid: ...................................... Receipt No: ....................................................

Date and Time when application is received: .........................................................

Accepted / Refused (delete as applicable) Date: ....................................................

Comments by Council (if applicable): ...................................................................

Signature: ......................................... Official Rubber Stamp

Designation: .....................................

USE OF FACILITIES (TARXIEN LOCAL COUNCIL)

In these Bye-Laws unless the context otherwise requires -

"Act" means the Local Government Act;

"administrator" means the person, club, association or society

awarded the tender by the Council to manage any of the facilities in

terms of bye-law 8.1;

"applicant" means the person, whether an individual, club,

a s s o c i a t i o n o r s o c i e t y, w h o a p p l i e s t o u s e t h e f a c i l i t i e s i n

accordance with these Bye-Laws;

"authorised person" means the person, club, association or

society who has been granted authorisation by the Council or by the

Administrator in terms of these Bye-Laws for the use of any of the

facilities;

"club", "association" or "society" means any group of persons

lawfully constituted to form a club, association or society;

"Council" means the Tarxien Local Council;

"equipment" means anything put or fixed within the facilities,

including flower-pots, benches, litter bins, and other ornamental

structures, synthetic turf, fence, flood lights, other facilities in the

dressing rooms, and playing equipment;

"facilities" means the synthetic football pitch, dressing rooms

and playing field which are under the responsibility of the Council;

"Government" means the central Government;

"locality" means the Tarxien locality.

(Bye-law 6.1)

Terms and Conditions for the Authorisation of the Use of the Facilities

(Synthetic Football Pitch, Dressing Rooms and Playing Field)

1. The authorisation is valid for the duration as indicated in the application form

prescribed in Schedule A and subject to any further conditions stipulated by

the Council on the authorisation form.

2. The Council has the right to revoke the authorisation at any time for any

breach of any of these terms and conditions as laid down by the Council on

the authorisation form. The Council also has the right to revoke the

authorisation if the activity is deemed contrary to public decency or morals.

3. If the Council revokes the authorisation for any of the reasons mentioned in

paragraph 2 above, the authorised person shall not be refunded the fee paid or

any part thereof.

4. The authorisation is subject to any permit or licence necessary under any

other law. It is the responsibility of the applicant to obtain such permit or

licence.

5. The authorised person shall not carry out any activity which is not indicated

in the authorisation.

6. The authorised person shall keep the facility clean at all times during the

activity, and ensure that such place remains clean until the expiry of the

authorisation.

7. The authorised person shall ensure that at the end of the authorisation the

facility be restored to its original state.

8. The authorised person shall ensure that no inconvenience or nuisance is

caused to the public during the duration of the authorisation.

9. Any noise shall cease by 11.00pm.

10. A copy of the authorisation shall be prominently displayed at all times at the

entrance to the facility for the information of the public.

1 Without prejudice to any other permit required by any

other authority or under any law, no person shall use the facilities

without the prior authorisation of the Council.

3.2 Equipment shall only be used for the purposes for which

they are intended.

Substituted by

L.N. 425 of 2007.

(Bye-law 7)

Fees for the Use of Facilities

1. Payment for the use of the Synthetic Football

Pitch

- not more than €34.94 per hour

2. Putting up of Stalls or Tables for Commercial purposes within the playing

field boundaries

For every Stall

- €23.29

For every Table

- €23.29

3. Activities for a Philanthropic Purpose

No fee will be charged in respect of any activity held for a philanthropic

purpose.

1 The Council shall issue an authorisation for the use of any

of the facilities after a written application is submitted by an

applicant on the form prescribed in Schedule A

Provided that the Council shall have the right to refuse to

issue an authorisation in those circumstances and for any reason

which the Council deems fit; sohowever that the Council shall,

within fifteen days from the date of application, issue the

authorisation or a refusal in writing, as the case may be.

4.2 Applications must be submitted by not later than one

month and not earlier than two months before the date of the

proposed activity. The Council’s decision shall be communicated to

applicant as early as possible

Provided that the Council may give a concession to vary

these time-limits.

4.3 Where more than one application is received for an activity

to be held in the same place and on the same date, the first

application received shall be given priority. If applications are

received simultaneously, the applicant who resides in the locality

shall be given preference. If all applicants are from the locality, or

if none of them resides in the locality, the Council shall draw by lot

in the presence of the applicants.

1 No application submitted in terms of bye-law 4.1 shall be

accepted if the nature of the activity is not of a sporting,

educational, recreational, religious, cultural or philanthropic

nature, or if such an activity is not approved by the Council.

5.2 The Council shall have the right to issue an authorisation

for a specific period and for any activity during which stalls, tables

and chairs may be used for commercial purposes.

1

(a) The authorisation shall be forwarded to applicant on

the form prescribed in Schedule A and subject to the

terms and conditions stipulated in Schedule B,

including also any comments which the Council may

deem necessary. A copy of the authorisation shall be

kept by the Council or by the administrator as the case

may be.

(b) This procedure shall also apply in the case of a refusal.

In such case, the reason for such a refusal shall be

included.

6.2 An authorisation issued under these Bye-Laws shall not be

transferable without the prior written consent of the Council or the

Administrator, as the case may be.

6.3.1 The Council shall have priority for the use of the facilities.

6.3.2 Where an authorisation has already been issued under these

Bye-Laws for an activity to be held on the same date and at the

same place where the Council intends to hold its activity, the

C ou n c i l m a y wi t hd r a w t h e au th o ri s a t i on a l r e a d y i s s u e d b y

informing applicant in writing at least fifteen days before the date

of the said activity. In such a case, the Council shall refund the fees

paid by applicant, and all other expenses incurred in connection

with the activity applied for subject to the production of receipts.

The applicant shall, on submission of the application, pay a

fee as stipulated in Schedule C according to the nature of the

activity

Provided that the Council may grant a special concession

in the case of activities with a philanthropic purpose without any

fee charged.

1 The Council may delegate the management of any of the

facilities, to third parties after issuing a public call for tenders.

8.2 The person who is awarded the tender shall abide by the

terms and conditions established in Schedule B and any other

conditions which the Council may wish to impose.

8.3 Where an applicant feels aggrieved by a decision taken by

the administrator, he may appeal from such decision to the Council,

and the Council’s decision shall be final.

The authorised person shall be held responsible for any

damages caused to the facilities or to any of its equipment or for

any other damages sustained by third parties within the facilities

during the duration of the authorisation.

1 Without prejudice to the provisions of bye-law 9, if an

authorised person makes improper use of the facilities or breaches

any of the terms and conditions stipulated in the authorisation, the

Council or the administrator as the case may be, may withdraw the

authorisation and no fees paid shall be reimbursed.

10.2 It is in the discretion of the Council or the administrator

whether or not to issue any future authorisation to the authorised

person whose authorisation is withdrawn as indicated in bye-law

10.1.

1 Every person who is in breach of any of the provisions of

these Bye-Laws, or who fails to abide by any condition of the

authorisation given by virtue of the Bye-Laws, shall, on conviction

be liable to a fine (ammenda) not exceeding sixty-nine euro and

eighty-eight cents (€69.88) for such contravention.

11.2 The Council may, in addition to the penalties stipulated in

bye-law 11.1, order the person found guilty of a breach to carry out

the necessary repairs to the satisfaction of the Council. A fine

(ammenda) of eleven euro and sixty-five cents (€11.65) may also

be imposed for any day during which such repairs are not carried

out.

11.3 The Council shall have the right to carry out the repairs at

the expense of the guilty person.

USE OF FACILITIES (TARXIEN LOCAL COUNCIL)