STATUTE FOR GENERAL PROVISIONS REGARDING INSTITUTES AND CENTRES OF THE UNIVERSITY

STATUTE FOR GENERAL PROVISIONS REGARDING

INSTITUTES AND CENTRES OF THE UNIVERSITY

SUBSIDIARY LEGISLATION 327.07

STATUTE FOR GENERAL PROVISIONS

REGARDING INSTITUTES AND CENTRES

OF THE UNIVERSITY

2nd November, 2010

LEGAL NOTICE 473 of 2010.

The title of this Statute is the Statute for General

Provisions regarding Institutes and Centres of the University.

STATUTE FOR GENERAL PROVISIONS REGARDING

INSTITUTES AND CENTRES OF THE UNIVERSITY

The provisions of this Statute shall apply to any institute

and centre, or other entity of a similar nature, established by the

Council of the University in terms of articles 75(2) and 77(c) of the

Education Act, and which receives funds from, or through, the

University, unless the Statute establishing such institute/centre or

other entity expressly provides otherwise.

Any reference in this Statute to institute/centre or

institutes/centres shall be construed as applying also to any other

entity or entities established as above.

An institute/centre shall be governed by a Board, the

Chairman of which shall be the Rector or his nominated delegate

Provided that, in special cases, the Statute of an institute/

centre may provide for the Chairman of the Board being someone

other than the Rector in which case the Rector or his nominated

delegate shall be a member of the Board.

Where a Board of Institute/Centre includes representatives

from a faculty, the respective Faculty Board shall nominate a

representative, who then shall be recommended by the Rector and

approved by Senate.

The members of the Board, elected by the academic staff or

by the students, shall be appointed for a period of two years.

The Director of Finance of the University shall be the

Treasurer of the institute/centre, but he may, with the written

approval of the Rector, nominate a senior member of his staff to act

in his stead.

The duties assigned to the Chairman should include inter

alia

(a) supporting the Director of an institute/centre and

assisting the Rectorate to maintain discipline and to

create a scholarly milieu within the institute/centre

based on the pursuit of teaching and research

excellence;

(b) ensuring that the updated prospecta of any certificate,

diploma and degree programmes falling under the

STATUTE FOR GENERAL PROVISIONS REGARDING

INSTITUTES AND CENTRES OF THE UNIVERSITY

aegis of the institute/centre including the target

audience and the expected learning outcomes at the

various stages of the respective programmes; the

descriptions of the study-units offered in the respective

programmes, as well as the regulations and bye-laws

governing the said programmes are submitted by the

Director by not later than January of each academic

year;

(c) ensuring that the delivery of study programmes within

the institute/centre is in accordance with published

prospecta, in conformity with regulations and bye-

laws, and in line with established quality assurance

standards and procedures;

(d) ensuring that all assessment and examination results of

study-units managed by the institute/centre are

submitted by the Director to the Registrar as follows

•

January session - by the end of March;

•

May/June session - final year results by not later

than two working days prior to the final year

degree classification board but in any case not

later than end of July, other results as early as

possible but not later than the end of July;

•

September session - by the end of September;

(e) maintaining the well-being of students registered with

the institute/centre including the management of their

needs, requests and complaints;

(f)

providing mentorship to junior academic staff of the

institute/centre: by following their progress in their

post-graduate research on an ongoing basis and on

annual basis requesting an academic progress report

from their supervisor; and by ensuring that they are

adequately supported to complete their doctoral

research where applicable, and that they are provided

with training vis-à-vis the delivery of lectures and the

preparation of teaching material;

(g) ensures that the Director compiles and submits to the

Secretary of the University an annual report by not

later than September of each academic year outlining

the activities, initiatives and achievements of the

institute/centre.

The Chairman of a Board of an Institute/Centre moreover

(a) is to report directly to the Rector and shall collaborate

with all senior administrative officers of the

University;

(b) should not be engaged in any other activity outside the

University which may be in conflict with his duties at

the University;

(c) shall not give access to any information to any third

party that is not associated with the University of

STATUTE FOR GENERAL PROVISIONS REGARDING

INSTITUTES AND CENTRES OF THE UNIVERSITY

Malta, about any work or data that relates to tasks

conducted at the University of Malta without the prior

approval of the Rector; all work carried out within the

institute/centre must be treated according to Maltese

data protection legislation;

(d) is to abide with the statutes, regulations and policies of

the University of Malta, which are in force now or will

become effective in the duration of his tenure;

(e) ensures that he is contactable through the secretarial

staff of the institute/centre;

(f)

calling and chairing meetings of the board at least

twice per semester and ensuring that follow-up action

is taken.

The quorum for the meetings of the Board shall be that of

one more than one third of the members of the Board.

Any amendments to the Institute/Centre Statute shall be

proposed by the Board of the Institute/Centre for the

r e co m m e n d at i o n o f S e n a t e an d a p p r o v a l o f Co u n c i l o f t h e

University.