STATUTE FOR THE INSTITUTE FOR EUROPEAN STUDIES

SUBSIDIARY LEGISLATION 327.45

STATUTE FOR THE INSTITUTE

FOR EUROPEAN STUDIES

5th March, 2010

LEGAL NOTICE 103 of 2010, as amended by Legal Notice 57 of 2012.

The title of this Statute is Statute for the Institute for

European Studies.

STATUTE FOR THE INSTITUTE FOR EUROPEAN STUDIES

The Institute for European Studies is hereby established as

an institution within the University of Malta.

The aims of the Institute for European Studies shall be

(a) to organise and run specific courses in European

Studies;

(b) to organise interdisciplinary studies;

(c) to undertake and publish research;

(d) to collaborate with other University bodies, with the

Mediterranean Academy of Diplomatic Studies, and

with

Governmental

and

Non-Governmental

organisations in projects of mutual interest; and

(e) to host a European Documentation Centre and other

publications on European Institutions and Activities.

The Institute for European Studies shall be governed by a

Board consisting of

(i)

Chairman: Rector or his delegate;

(ii) Vice-Chairman: Director of the Institute for European

Studies;

(iii) a person appointed by the Council of the University;

(iv) a person appointed by the Senate of the University;

(v)

up to two representatives of the academic staff

lecturing at the Institute for European Studies;

(vi) up to two representatives of the students registered

with the Institute for European Studies; and

(vii) up to four scholars of repute recommended by the

Board and approved by Senate.

The Registrar or his delegate shall act as Secretary to the Board.

All members of the Board, other than those appointed ex

officio, the two representatives of the academic staff and the two

representatives of the students shall be appointed for a period of

one year, renewable for up to four years. A retiring member will be

eligible for re-appointment.

The function of the Board shall be

STATUTE FOR THE INSTITUTE FOR EUROPEAN STUDIES

(a) to govern the affairs of the Institute for European

Studies, subject to the provisions of these statutes and

of such regulations, policies, or directions as may from

time to time be approved by the Council and the

Senate;

(b) to decide the policy of the Institute for European

Studies, to supervise its activities and administration,

and without prejudice to the generality of the

foregoing, the Board may

(i)

approve business plans and annual estimates of

revenue and expenditure of the Institute for

European Studies for consideration and approval

by the Council;

(ii) with the written concurrence of the Rector, enter

into agreements with third parties for funding of

the Institute for European Studies or of

particular activities;

(iii) publish an annual report;

(iv) enrol the Institute for European Studies in

associations or institutions sharing similar aims

and interests;

(v) propose Regulations and Bye-Laws to the

Senate;

(vi) require from staff members of the Institute for

European Studies the production of reports on

academic matters, including the curricula of

courses of study, qualifications for admission to

courses, examinations, and certificates of

attendance or qualification;

(vii)

recommend to the Council the creation or

abolition of academic and non-academic posts in

the Institute for European Studies;

(viii) propose for approval to the Senate, Boards of

Studies and Examiners for undergraduate and

postgraduate courses.

The Institute for European Studies shall have a Director

and Staff

(a) the Director of the Institute shall be appointed

according to the procedure for the appointment of

Directors of Institutes and Centres as approved by the

Council of the University, for a duration of one year,

with the possibility of renewal annually subject to

established performance criteria, the needs of the

Institute and the needs of the University, for a total

period not exceeding four (4) years; and

(b) the staff of the Institute for European Studies shall be

appointed by the University according to usual

practice.

The duties of the Vice-Chairman/Director shall include

(a) promoting the development and implementation of the

Institute for European Studies’ curricula and research

programmes;

(b) compiling and submitting to the Registrar of the

University by not later than January of each academic

year, an updated comprehensive prospectus of the

content descriptions of all current and projected study-

units offered by members of the Institute for European

Studies as per guidelines established by the

Programme Validation Committee;

(c) ensuring that the study-units offered by the staff

members of the Institute for European Studies are

delivered in accordance with the advertised

programme of studies; the Director must ensure that

lecturing staff under his remit deliver all lectures,

seminars and tutorials assigned to them respectively, at

the time and venue advertised in the official timetable,

and that any deviations thereof are formally registered,

and the students duly notified in good time;

(d) delivering and implementing the strategic plan of the

Institute for European Studies;

(e) administering the Institute for European Studies in full

consultation with the members; monitoring and

approving requests for leave of absence of members of

the Institute for European Studies; the Director is

expected to maintain records of all leave taken by

members and to pass on these records to the Director

of Human Resources Management and Development

upon request;

(f)

promoting students’ academic and personal welfare,

providing first-line support to students with any

difficulties they may encounter during their studies

related to the activities of the Institute for European

Studies;

(g) monitoring the running of tests and examinations in

the Institute for European Studies and ensuring that all

assessment and examination results are submitted to

the Registrar’s office as follows

•

January session - by the end of March;

•

May/June session - final year results by not later

than two working days prior the final year

degree classification board but in any case not

later than end of July, other results as early as

possible but not later than the end of July;

•

September session - by the end of September;

(h) encouraging and facilitating co-operation with other

universities and other institutions;

(i)

calling and chairing (in lieu of the Rector) meetings of

the Board of the Institute for European Studies and

ensuring that follow-up action is taken;

(j)

ensuring and facilitating the further development and

STATUTE FOR THE INSTITUTE FOR EUROPEAN STUDIES

training of academic and non-academic staff;

(k) participating at any meeting of the University

congruent with the post;

(l)

representing the Institute for European Studies during

official functions of the University;

(m) compiling and submitting to the Secretary of the

University by the end of September of each academic

year, an annual report outlining the activities of the

Institute for European Studies for the outgoing year,

which should include, amongst others, information

that may be requested by the Secretary: a

comprehensive list of recent publications of all

members of the Institute for European Studies; a

synopsis of all projects involving members of the

Institute for European Studies which are wholly or

partially externally funded; a list of all conferences/

seminars/meetings attended abroad by members of the

Institute for European Studies during term time; and an

outline of the Institute for European Studies’

collaboration with third parties including local

industry, Government or civil society at large;

(n) compiling and submitting to the Director of Finance of

the University by not later than end of May of each

academic year budgetary estimates for the following

year including a manpower plan for the Institute for

European Studies, to cover the projected teaching,

research and administration workload of the Institute

for European Studies, and based on the projected

workload for each Resident Academic member of the

Institute for European Studies and Visiting Teaching

Staff;

(o) monitoring the performance of the non-academic staff

attached to the Institute for European Studies;

(p) authorising the Institute for European Studies’

procurement of equipment; ensuring that the resources

assigned to the Institute for European Studies -

whether human or other - are utilized fully and

efficiently;

(q) performing other duties which may be assigned by the

University from time to time.

The Director moreover

(a) is to report directly to the Chairman of the Board

governing the Institute for European Studies and shall

collaborate with all senior administrative officers of

the University;

(b) shall normally be a Resident Academic engaged with

the University on a full-time basis for the duration of

his tenure as Director. If the Institute for European

Studies is engaged in undergraduate or postgraduate

taught programmes of study then the Director must be

engaged with the University as a Resident Academic

on a full-time basis;

(c) should not be engaged in any other activity outside the

University which may be in conflict with, or distract

him from, his duties at the University;

(d) is expected to be present on campus or any designated

University of Malta site at least during normal office

hours from Monday to Friday throughout the year

subject to the exigencies of an academic in accordance

with the University’s practices and needs and subject

to normal leave entitlement and public holidays as

provided for at law; should his absence be necessary

and justified he must ensure that he is immediately

contactable through the secretarial staff of the Institute

for European Studies;

(e) shall not give access to any information to any third

party that is not associated with the University of

Malta, about any work or data that relates to tasks

conducted at the University of Malta without the prior

approval of the University of Malta; all work carried

out within the Institute for European Studies must be

treated according to Maltese data protection

legislation;

(f)

is to abide by the statutes, regulations and policies of

the University of Malta, which are in force now or will

become effective in the duration of his tenure.

The Director of Finance of the University shall be the

Treasurer of the Institute for European Studies.