STATUTE FOR THE INSTITUTE OF PUBLIC ADMINSITRATION AND

L.N. 8 of 2013

EDUCATION ACT

(CAP. 327)

STATUTE FOR THE INSTITUTE OF PUBLIC ADMINSITRATION AND

MANAGEMENT

IN EXERCISE of the powers conferred upon him by articles 74(5) and 75(6)

of the Education Act, the Chancellor of the University of Malta has promulgated the

following statute made by the Council of the University of Malta in virtue of the

powers conferred upon it by articles 72(h), 75(2) and 77(c) of the said Act

Citation

This statute may be cited as the Statute for the Institute of Public Administration

and Management.

Interpretation

In this Statute, unless the context otherwise requires

“the Board” shall mean the Board of the Institute of Public Administration

and Management;

“CDRT” shall mean the Centre for Development, Research and Training

within the public administration;

“the Institute” shall mean the Institute of Public Administration and

Management;

“Principal Permanent Secretary” shall mean the same meaning as that in the

Public Administration Act (Cap. 497).

Establishment

The Institute of Public Administration and Management is hereby established

as an institution within the University of Malta and to act as a strategic partner, in

respect of the conducting of research, with the CDRT.

Objections and functions

The Institute shall foster the practice and study of administration and

management in the public sector and research related thereto, and, for this purpose,

(a) conduct courses of study, including undergraduate and postgraduate courses

in public administration, subject to the Regulations and policies of the

University;

(b) organize public lectures and conferences;

(c) carry out research on its own initiative, or at the request of third parties, into

public administration and management;

(d) act as the research arm of the CDRT within the Office of the Prime Minister,

albeit not in an exclusive manner, as part of the CDRT’s mandate for the

conducting of research;

(e) carry out ongoing evaluation of the effects of public policy on society; and

(f) publish reports, books, paper and journals.

Governance

The Institute shall be governed by a Board that shall consist of the

following

(i)

Chairman: Rector or his delegate;

(ii)

Vice-Chairman, who shall be nominated by the Principal Permanent

Secretary;

(iii) the Director of the Institute;

(iv) a person appointed by the Council of the University in consultation

with the Principal Permanent Secretary;

(v) a person appointed by the Senate of the University;

(vi) two members appointed ex officio, who shall be

(a) the Head of the Department of Public Policy; and

(b) the Director responsible for Training within the Centre for

Development, Research and Training within the public administration;

(vii) a representative of the academic staff lecturing or conducting research

within the Institute;

(viii) a representative of the students registered with the Institute; and

(ix) one member nominated by the Permanent Secretary, Ministry

responsible for Finance.

The Registrar or his delegate shall act as Secretary to the Board.

All members of the Board, other than those appointed ex officio, the two

representatives of the academic staff and the two representatives of the students shall

be appointed for a period of one year, renewable for up to four years. A retiring

member will be eligible for re-appointment.

The function of the Board shall be

(a) to govern the affairs of the Institute, subject to the provisions of these statutes

and of such regulations, policies, or directions as may from time to time be approved

by the Council and the Senate;

(b) to formulate the policy of the Institute, to supervise its activities and

administration, and without prejudice to the generality of the foregoing, the Board

(i)

approve business plans and annual estimates of revenue and expenditure

of the Institute for consideration and approval by the Council;

(ii)

with the written concurrence of the Rector, enter into agreements with

third parties for funding of the Institute or of particular activities;

(iii) publish an annual report;

(iv) enrol the Institute in associations or institutions sharing similar aims

and interests;

(v)

propose Regulations and Bye-Laws to the Senate;

(vi) require from staff members of the Institute the production of reports

on academic matters, including the curricula of courses of study,

qualifications for admission to courses, examinations, and certificates

of attendance or qualification;

(vii) recommend to the Council the creation or abolition of academic and

non-academic posts in the Institute;

(viii) propose for approval to the Senate, Board of Studies and Examiners for

undergraduate and postgraduate courses; and

(ix) develop a formal relationship with the CDRT for the purpose of research

matters for the public administration.

The Director and Staff

The Institute shall have a Director and Staff as follows

(a) the Director of the Institute shall be appointed according to the procedure

for the appointment of Directors of Institutes and Centres as approved by the Council

of the University, for a duration of one year, with the possibility of renewal annually

subject to established performance criteria, the needs of the Centre and the needs of

the University, for a total period not exceeding four (4) years; and

(b) the staff of the Institute shall be appointed by the University according to

usual practice.

Duties of the Director

The duties of the Director shall include

(a) promoting the development and implementation of the Institute’s curricula

and research programmes;

(b) compiling and submitting to the Registrar of the University by not later than

January of each academic year, an updated comprehensive prospectus of the content

descriptions of all current and projected study-units offered by members of the

Institute as per guidelines established by the Programme Validation Committee;

(c) ensuring that the study-units offered by the staff members of the Institute are

delivered in accordance with the advertised programme of studies; the Director must

ensure that lecturing staff under his remit deliver all lectures, seminars, tutorials and

laboratory sessions assigned to them respectively, at the time and venue advertised in

the official timetable, and that any deviations thereof are formally registered, and the

students duly notified in good time;

(d) delivering and implementing the strategic plan of the Institute;

(e) administering the Institute in full consultation with the members; monitoring

and approving requests for leave of absence of members of the Institute; the Director

is expected to maintain records of all leave taken by members and to pass on these

records to the Director of Human Resources Management and Development upon

request;

(f) promoting students’ academic and personal welfare, providing first-line

support to students with any difficulties they may encounter during their studies

related to the activities of the Institute;

(g) monitoring the running of tests and examinations in the Institute and ensuring

that all assessment and examination results are submitted to the Registrar’s office as

follows

January session – by the end of March;



May/June session – final year results by not later than two working days



prior the final year degree classification board but in any case not later

than end of July; other results as early as possible but not later than the

end of July;

September session – by the end of September.



(h) encouraging and facilitating co-operation with other universities and other

institutions;

(i) chairing meetings of the Board in the absence and with the permission of the

Chairman;

(j) ensuring and facilitating the further development and training of academic

and non-academic staff;

(k) participating at any meeting of the University congruent with the post;

(l) representing the Institute during official functions of the University;

(m) compiling and submitting to the Secretary of the University by the end of

September of each academic year, an annual report outlining the activities of the

Institute for the outgoing year, which should include, amongst others, information

that may be requested by the Secretary: a comprehensive list of recent publications

of all members of the Institute; a synopsis of all projects involving members of the

Institute which are wholly or partially externally funded; a list of all conferences/

seminars/meetings attended abroad by members of the Institute during term time; and

an outline of the Institute’s collaboration with third parties including local industry,

Government or civil society at large;

(n) compiling and submitting to the Director of Finance of the University by not

later than end of May of each academic year budgetary estimates for the following

year including a manpower plan for the Institute, to cover the projected teaching,

research and administration workload of the Institute and based on the projected

workload for each Resident Academic member of the Institute and Visiting Teaching

Staff;

(o) monitoring the performance of the non-academic staff attached to the

Institute;

(p) authorising the Institute’s procurement of equipment; ensuring that the

resources assigned to the Institute – whether human or other – are utilized fully and

efficiently;

(q) performing other duties which may be assigned by the University from time

to time.

The Director moreover

(a) is to report directly to the Chairman of the Board governing the Institute and

shall collaborate with all senior administrative officers of the University;

(b) shall normally be a Resident Academic engaged with the University on a full-

time basis for the duration of his tenure as Director. If the Institute is engaged in

normal teaching programmes of study then the Director must be engaged with the

University as a Resident Academic on a full-time basis;

(c) should not be engaged in any other activity outside the University which may

be in conflict with, or distract him from, his duties at the University;

(d) is expected to be present on campus or any designated University of Malta

site at least during normal office hours from Monday to Friday throughout the year

subject to the exigencies of an academic in accordance with the University’s practices

and needs and subject to normal leave entitlement and public holidays as provided

for at law; should his absence be necessary and justified he must ensure that he is

immediately contactable through the secretarial staff of the Institute;

(e) shall not give access to any information to any third party that is not associated

with the University of Malta, about any work or data that relates to tasks conducted

at the University of Malta without the prior approval of the University of Malta;

all work carried out within the Institute must be treated according to Maltese data

protection legislation;

(f) is to abide with the statutes, regulations and policies of the University of

Malta, which are in force now or will become effective in the duration of his tenure.

Financial Arrangements

(a) The Director of Finance of the University shall be the Treasurer of the

Institute.

(b) Unallocated funds that do not originate from the University’s consolidated

budget shall be placed in a Reserve at the close of each financial year, to be utilized

thereafter in accordance with directions of the Board.

Honorary Members of the Institute

(a) The Board may from time to time choose retired public officers, with the

necessary appropriate academic qualifications and who have given distinguished

service, as Honorary Members of the Institute.

(b) Honorary Members may be appointed for life.

(c) Honorary Members may contribute to the teaching and research activities of

the Institute.

(d) The bye-laws concerning the election and terms of service of Honorary

Members of the Institute shall be made by the Board and approved by Senate.

Repeal

The Statute of the Institute for Public Administration and Management

published as Legal Notice 69 of 2000 is hereby repealed.

€0.63