INSTITUTES AND CENTRES OF THE UNIVERSITY

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L.N. 473 of 2010

EDUCATION ACT

(CAP.327)

STATUTE FOR GENERAL PROVISIONS REGARDING

INSTITUTES AND CENTRES OF THE UNIVERSITY

IN EXERCISE of the powers conferred upon him by articles 74(5) and 75(6) of the

Education Act, the Chancellor of the University of Malta has promulgated the following

statute made by the Council of the University of Malta in virtue of the powers conferred

upon it by articles 72(h), 75(2) and 77(c) of the said Act

Citation

This Statute may be cited as the Statute for General Provisions regarding Institutes and

Centres of the University.

STATUTE FOR GENERAL PROVISIONS REGARDING

INSTITUTES AND CENTRES OF THE UNIVERSITY

The provisions of this Statute shall apply to any institute and centre, or other

entity of a similar nature, established by the Council of the University in terms of

articles 75(2) and 77(c) of the Education Act, and which receives funds from, or

through, the University, unless the Statute establishing such institute/centre or other

entity expressly provides otherwise.

Any reference in this Statute to institute/centre or institutes/centres shall be

construed as applying also to any other entity or entities established as above.

An institute/centre shall be governed by a Board, the Chairman of which shall

be the Rector or his nominated delegate

Provided that, in special cases, the Statute of an institute/centre may provide

for the Chairman of the Board being someone other than the Rector in which case

the Rector or his nominated delegate shall be a member of the Board.

Where a Board of Institute/Centre includes representatives from a faculty, the

respective Faculty Board shall nominate a representative, who then shall be

recommended by the Rector and approved by Senate.

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The members of the Board, elected by the academic staff or by the students,

shall be appointed for a period of two years.

The Director of Finance of the University shall be the Treasurer of the

institute/centre, but he may, with the written approval of the Rector, nominate a senior

member of his staff to act in his stead.

The duties assigned to the Chairman should include inter alia

(a) supporting the Director of an institute/centre and assisting the Rectorate

to maintain discipline and to create a scholarly milieu within the institute/centre based

on the pursuit of teaching and research excellence;

(b) ensuring that the updated prospecta of any certificate, diploma and

degree programmes falling under the aegis of the institute/centre including the target

audience and the expected learning outcomes at the various stages of the respective

programmes; the descriptions of the study-units offered in the respective programmes,

as well as the regulations and bye-laws governing the said programmes are submitted by

the Director by not later than January of each academic year;

(c) ensuring that the delivery of study programmes within the

institute/centre is in accordance with published prospecta, in conformity with

regulations and bye-laws, and in line with established quality assurance standards and

procedures;

(d) ensuring that all assessment and examination results of study-units

managed by the institute/centre are submitted by the Director to the Registrar as

follows

January session – by the end of March;

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May/June session – final year results by not later than two working days

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prior to the final year degree classification board but in any case not later

than end of July, other results as early as possible but not later than the

end of July;

September session – by the end of September.

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(e) maintaining the well-being of students registered with the institute/centre

including the management of their needs, requests and complaints;

(f) providing mentorship to junior academic staff of the institute/centre: by

following their progress in their post-graduate research on an ongoing basis and on

annual basis requesting an academic progress report from their supervisor; and by

ensuring that they are adequately supported to complete their doctoral research where

applicable, and that they are provided with training vis-à-vis the delivery of lectures

and the preparation of teaching material;

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(g) ensures that the Director compiles and submits to the Secretary of the

University an annual report by not later than September of each academic year outlining

the activities, initiatives and achievements of the institute/centre.

The Chairman of a Board of an Institute/Centre moreover

(a) is to report directly to the Rector and shall collaborate with all senior

administrative officers of the University;

(b) should not be engaged in any other activity outside the University which

may be in conflict with his duties at the University;

(c) shall not give access to any information to any third party that is not

associated with the University of Malta, about any work or data that relates to tasks

conducted at the University of Malta without the prior approval of the Rector; all work

carried out within the institute/centre must be treated according to Maltese data

protection legislation;

(d) is to abide with the statutes, regulations and policies of the University of

Malta, which are in force now or will become effective in the duration of his tenure;

(e) ensures that he is contactable through the secretarial staff of the

institute/centre;

(f) calling and chairing meetings of the board at least twice per semester and

ensuring that follow-up action is taken.

The quorum for the meetings of the Board shall be that of one more than one

third of the members of the Board.

Any amendments to the Institute/Centre Statute shall be proposed by the

Board of the Institute/Centre for the recommendation of Senate and approval of Council

of the University.

Repeal

The Statute I00 - General Provisions Regarding Institutes of the University

published as Legal Notice 134 of 1989, is hereby repealed. 

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