Public Registry (Inspection and Searches Regulations), 2010

L.N. 278 of 2010

PUBLIC REGISTRY ACT

(CAP. 56)

Public Registry (Inspection and Searches Regulations), 2010

IN exercise of the powers conferred by article 39(1) of the

Public Registry Act, the Minister for Infrastructure, Transport and

Communications has made the following regulations

(1) The title of these regulations is the Public Registry

(Inspection and Searches) Regulations, 2010.

(2) These Regulations shall be deemed to have come

into force on the 31st March, 2010.

(Regolament 4)

TALBIET

Isem, Kunjom, numru tad-Dokument tal-Identità

Impjieg Nru (fil-ka ta’ aent)

Galiex tentie l-ispezzjoni

Numru tal-VAT

Data meta ssir it-talba

(GALL-UU TAL-UFFIJU)

Jekk tintlaqax it-talba

Dritt imallas

Meta jinare il-permess

Validu sa

In these regulations, unless the context otherwise

requires –

“the Act” means the Public Registry Act;

“Agent” means any person in the regular employment

of a notary public or a representative of a Government

Department, nominated for the purposes of these regulations;

“applicant” means any person applying to inspect or to

seek information from the records;

“the Director” means the relevant Director appointed in

virtue of article 3 of the Act;

“official search” includes an application for, or a

certificate issued, in terms of these Regulations and in terms

of articles 26 and 28 of the Act, as well as the verification of

any other searches issued;

“regular client” means that person who, or organization

which, carries out regular business in terms of these

regulations and is assigned an Applicant Code for the purpose

of the Second Schedule to these regulations;

“records” includes indexes, notes, order books, lists, and

registers, whether original or not and whether hand written,

typed, microfilmed or reproduced by any other mechanical

means or in computer format;

“researcher” means a person holding a warrant to

exercise the notarial profession in terms of the Notarial

Profession and Notarial Archives Act, a person holding the

warrant of advocate or legal procurator in terms of the Code

of Organization and Civil Procedure, an agent, as well as

any person carrying out research for cultural, historical or

educational purposes approved by the Director;

“updating” means the bringing up to date of an official

search issued up to ninety days prior to the submission of the

request for its updating;

“verification” means the checking and certification of

any searches and includes the checking and certification of

notes of reference in respect of particular notes of preference

not forming part of an official search application.

(Regolament 5)

A. (Trasferimenti/Obbligazzjonijiet) - Ditti

Rierki dwar Ditti

Isem il-Kumpanija*

In-Numru tal-

Kumpanija

Numru tal-Grupp(1)

Rimarki(2)

Isem l-Applikant *

Kodii tal-Applikant

(3)

Minn

Sa

Obbligazzjonijiet

Trasferimenti

Fidi ta’ nus

*Jindika li gandha tingata informazzjoni

B

(1) Dan japplika meta l-applikant ikun jixtieq jibor flimkien gadd ta’ rierki.

(2) Meta l-applikant ikun jetie li r-rierka gandha tkun limitata “dwar proprjetà”. F’dak il-

ka japplikaw id-dispoizzjonijiet tar-regolament 6(4).

(3)Meta l-applikazzjoni ma tiix ippreentata minn klijent regolari, ma jkunx metie li jii

inklu il-Kodii tal-Applikant.

B. (Trasferimenti/Obbligazzjonijiet) - Individwi

Rierki dwar Individwi

Kunjom*

Isem*

Ir-Rael(1)

Il-Missier*(1)

L-Omm*

Post tat-Twelid*

Numru tal-Grupp(2)

Rimarki(3)

Isem l-Applikant*

Kodii tal-

Applikant(4)

Minn

Sa

Obbligazzjonijiet

Trasferimenti

Fidi ta’ nus

*Jindika li gandha tingata informazzjoni

(1) Isem ir-Rael gandu jingata meta r-rierka tkun tirreferi gal mara miewa, f’liema

ka, gandu wkoll jingata kunjom xbubitha. Hekk ukoll, isem il-Missier gandu, f’dan il-

ka, jinkludi l-kunjom.

(2) Dan japplika meta l-applikant ikun jixtieq jibor flimkien gadd ta’ rierki.

(3) Meta l-applikant ikun jetie li r-rierka gandha tkun limitata “dwar proprjetà” jew

maternità differenti esklua, sakemm tkun involuta dik l-esklujoni. F’dak il-ka japplikaw

id-dispoizzjonijiet tar-regolament 6(4).

(4)Meta l-applikazzjoni ma tiix ippreentata minn klijent regolari, il-Kodii tal-Applikant

m’gandux galfejn ikun inklu ida gandha tiddaal biejjed informazzjoni sabiex jii

identifikat l-applikant.

. Rierka ta’ Testmenti

Rierki dwar Individwi

B

Kunjom*

Minn

Sa

Isem*

*(2)

*(3)

Ir-Rael(1)

Il-Missier*(1)

L-Omm*

Post tat-Twelid*

Isem u indirizz tal-

Applikant*(4)

Isem l-Applikant*(5)

Kodii tal-

Applikant(5)

* Turi li gandha tingata informazzjoni

(1)Isem ir-Rael gandu jingata meta r-rierka tkun tirreferi gal mara miewa, f’liema

ka, gandu wkoll jingata kunjom xbubitha. Hekk ukoll, isem il-Missier gandu, f’dan il-

ka, jinkludi l-kunjom.

(2)Ara d-drittijiet murija fit-Taqsima ~ fl-Ewwel Skeda li tinsab mal-Att dwar ir-Reistru

Pubbliku, Kap. 56. Japplikaw drittijiet ora meta d-data "Minn" tii qabel l-1972.

(3)Data tal-mewt.

(4)Ir-riultat jintbagat bil-posta f’dan l-indirizz.

(5)Dan japplika biss meta l-applikazzjoni ssir minn klijent regolari li jkun se jiborha hu

nnifsu.

D. Verifika ta’ Rierki

Rierki gal verifika

Isem tal-applikant*

Kodii tal-applikant(1)

Numru tal-Grupp(2)

Elenku Inklu*(3)

* Turi li gandha tingata informazzjoni.

(1)Meta l-applikazzjoni ma tiix ippreentata minn klijent regolari, il-Kodii tal-Applikant

m’gandux galfejn ikun inklu.

(2)Dan japplika meta l-applikant ikun jixtieq jibor flimkien gadd ta’ rierki.

(3)Meta jkun qed jikkompila l-elenku, l-applikant gandu jua dawn il-Kodiijiet li ejjin,

jew meta l-verifika tkun limitata gall-kontroll u -ertifikazzjoni ta’ noti ta’ riferenza dwar

noti ta’ preferenza partikolari li ma jkunux jagmlu parti minn applikazzjoni gal rierka

uffijali. Iktar minn hekk, meta applikant jitlob li rierka gandha tkun limitata “dwar

proprjetà”, jew maternità differenti esklua, gandhom japplikaw id-dispoizzjonijiet tar-

regolament 6(4).

B

Kodiijiet li jintuaw fil-kompilazzjoni tal-elenku -

I - Iskrizzjoni

H - Privilei u ipoteki

GH - Noti ta’ ipoteki, Gawdex

GI - Noti ta’ Iskrizzjoni, Gawdex

CE - Fidi ta’ ens

GPP - Garanzija ta’ Paifiku Pussess

GCE - Fidi ta’ ens, Gawdex

D/M - Maternità differenti

D/P - Proprjetà differenti

HR - Ipoteki medda

HL - Ipoteki Legali

R - Riferenzi

S - Bejg fil-Qorti (is-sena korrenti u s-sentejn ta’ qabel)

P - Awtorità tal-Ippjanar

$ - Money Laundering

A - Ordni dwar il-bejg Inter Vivos tad-dar matrimonjali

M - Inibizzjoni

E - Esklujoni mill-Amministrazzjoni tal-Komunjoni tal-Akkwisti

N - Separazzjoni personali

D - Ordinanza dwar il-Mediini Perikolui, Kap. 101

C - Artikolu 401 (1) () tal-Att dwar il-Kumpaniji, Kap. 386

Q - Bdil tal-kunjom skond ma hemm fl-artikolu 4(5) tal-Kodii ivili, Kap. 16.

L-applikant gandu jippreenta, flimkien mal-applikazzjoni, elenku tan-numri progressivi,

inklua kull riferenza, li gandhom jiu verifikati

(1) The Director, shall preserve all manual indices,

registers, notes and lists which are to be compiled in terms of the

Act, or kept by the Public Registry under any other law, in such

a way that the images and index database, are augmented and

supplemented on a regular basis.

(2) Any registration in compact disc or other computer

format and, or the reproduction therefrom, whether in the print

medium or other computer or mechanical output, shall be deemed

to be a record kept in terms of the provisions of the Act.

(3) The indexes and lists mentioned in the Act as well

as copies of any document or record filed in the Public Registry in

accordance with the Act or produced in virtue of the same Act, may

be computer-generated.

(1) Any researcher, not being a notary public, advocate

or legal procurator, wishing to inspect the records, shall apply to

the Director in terms of the First Schedule to these regulations, and

the applicant whose application is accepted, shall be issued with a

special card signifying the Director’s acceptance of the application.

Such card shall be valid for one calendar year from its date of

issue.

(2) An inspection shall include the right to take

down notes, in pencil and in one’s own handwriting, or to request

photocopies of the registers or notes, provided that the Director

may give such directions as may be necessary to ensure that the

inspection shall not interfere with day to day operations.

(3) The reproduction of records by electronic means

and, or the taking of photographs thereof, is prohibited.

(4) No person may appoint more than two agents, but

the same agent may be appointed by different persons.

(5) The Director may, by notice, establish the days

when and times during which such inspection may be carried out.

(1) The application forms in respect of an official search

into transfers and liabilities, in respect of public wills, updating,

or the verification of any searches, shall be those specified in the

Second Schedule hereto, as the case may be, and such application

shall

(a)

be typewritten by mechanical and, or electronic

means;

(b) be free from discoloration and blemishes; and

(c) be printed in A4 format and contain an indication

whether any annexes are attached to the first page.

(2) Where it is necessary to remove, vary or add any

words before the form is lodged, the person lodging that form shall

make such variation or addition by means of a note at the end of

the form; in any such case, such person shall cancel the words

which it is desired to remove or vary in such a manner as to leave

the words so cancelled still legible, and shall make a note stating

the number of words so cancelled or as the case may be, that other

words are substituted for those cancelled inserting the new word

or words immediately after the words so substituted; in the case

of a mere addition of words, such person shall make a mark at the

place where the addition is to be made and a note at the end of

the form containing the expression “words added” and shall insert

immediately thereafter the words to be added. Such notes are to be

signed by all the parties signing the application.

(3) Following such arrangements as may be made with

the Director, the applications mentioned in subregulation (1) may

also be submitted in computer format and, or sent by telephonic or

electronic means, in which case the provisions of subregulation (2)

shall mutatis mutandis apply.

(4) An application cannot be cancelled later than

twenty-four hours after its submission.

(5) Applications may be submitted during such

times as the Director may, by notice, establish in the Gazette, so

however that where applicant makes use of electronic mail he will

be entitled to submit the application even outside such established

times, so however that the application shall, for the purpose of

regulation 6(5), be deemed to have been submitted on the next

following working day whenever the electronic mail is transmitted

outside such established times.

(6) The Director is obliged to provide the applicant

with an acknowledgement, and such acknowledgement, which may

also be in electronic format, will constitute proof of the parameters

that constitute the search.

(1) The Director shall, when an application is submitted

in terms of these regulations, draw up drafts, in accordance with

the Act, of

(a) certificates indicating enrolments relating to public

wills enrolled in the name of the person on whom the search

is carried out; or

(b) lists compiled from the indexes mentioned in

article 24 of the Act or kept by the Public Registry under any

other law, in which case there shall also be delivered copies

of the relative entries, including the updating of same, as well

as the verification of searches issued before the appointed day,

when so ordered by a court; or

(c) lists compiled from the indexes mentioned in

article 24 of the Act or kept by the Public Registry under any

other law, in which case there shall also be delivered copies

of the relative entries, when so requested by any other person,

except for the purposes of updating same; or

(d) lists compiled from the indexes mentioned in

article 24 of the Act or kept by the Public Registry under any

other law, in which case there shall also be delivered copies

of the relative entries, when so requested by any other person,

for the purposes of updating same; and, or

(e) lists compiled from the indexes mentioned in

article 24 of the Act or kept by the Public Registry under

any other law, in which case the Director shall also deliver a

copy of the relative entries, when so requested by any other

person, for the purposes of verifying searches issued before

the appointed day.

(2) The officer in charge shall duly authenticate the

draft and upon such authentication, the draft shall be deemed

authenticated.

(3) The Director shall endorse the drafts of the

certificates, lists or copies mentioned in subregulation (1), unless

there is sufficient reason to withhold such endorsement and on

such an endorsement, the certificate, list or copy shall be deemed

to have been compiled in terms of the Act, and for the purposes of

the Act, each application shall have a unique order number which

shall be reproduced in the certificate.

(4) Where an official search is required in terms

of article 28 of the Act, and the applicant limits such search in

respect of a particular property, or where the applicant requests

that the search should not include records having the same

search parameters as requested, but with different maternity, the

documents supplied by the Director shall not be considered as a

certificate in terms of these regulations or in terms of article 26 of

the Act.

(5) The Director shall, unless circumstances otherwise

require, make available the certificates within the times specified

herein, but in no case earlier than two working days

(a) in the case of a search into public wills, the

certificate shall be ready or sent by post within seven working

days;

(b) when the application is a new search, the certificate

shall be made available within ten working days;

(c) when the application refers to an updating, the

certificate shall be made available within three working days;

(d) when the application refers to verification of

searches issued, the certificate, together with the lists and

records submitted with the application in terms of the Second

Schedule to these regulations, shall be made available within

eighteen working days, so however that where the verification

is limited to the checking and certification of notes of

reference in respect of particular notes of preference not

forming part of an official search application, the certificate

shall be made available within seven working days;

(e) any regular client may reach an arrangement with

the Director whereby such regular client will be entitled to

submit, on good cause being shown to the satisfaction of the

Director, an application for a new search or for updating, as

referred to respectively in paragraphs (b) and (c), and when

the regular client makes such a request, the Director may,

notwithstanding what is stated in this subregulation, make

available,

(i)

the new search within three working days; and

(ii) a computer print-out of the lists, relating

to a period of thirty days prior to two working days

from date of order, compiled from the indexes, on the

next following working day, or, where the request is

made before 9.00 a.m., by noon of the same day, while

the relative copies will be made available within two

working days,

and in such case, the regular client shall pay double the total

fees normally due, provided that where any period herein-

mentioned is not respected, including those instances where

the provisions of subregulation (6) apply, the regular client

shall only pay the fee established in Section C of the First

Schedule of the Public Registry Act, even if the search or

updating is ready before any period mentioned in paragraphs

(b) and (c).

(6) The time periods mentioned in the preceding

paragraph shall commence from the day following the receipt of

the application, but the Director may, on good cause being shown,

not adhere to such time periods and shall in such case inform the

applicant accordingly. Where the amount of entries within the

same group, excluding common notes, exceeds thirty in number,

this fact, in itself, constitutes a good cause for the purposes of this

paragraph.

The Director may, by notice in the Gazette, designate

special periods, not being more than three in number in each

calendar year and each period not being longer than five

consecutive working days, during which the time periods

mentioned in regulation 6(5) shall, notwithstanding the provisions

of the said subregulation, commence to run from the first working

day following the said special period. The twenty-four hour period

mentioned in regulation 5(4) shall likewise so commence.

(1) Any regular client ordering official searches via Applications held

electronic mail, may reach an agreement with the Director whereby in abeyance.

the Director binds himself to inform the applicant whenever the

number of entries in the search result will probably exceed such

number as may have been agreed, and in any such case, any search

submitted by the applicant which exceeds the established number

shall be held in abeyance for a maximum period of seven days

from the date of application.

(2) Where the applicant fails to confirm the order, the

search application shall be deemed to have been withdrawn, but in

such case the minimum application fee established in paragraph C1

of the First Schedule to the Act shall still be due.

(3) Where the order is confirmed within the seven-day

period mentioned in subregulation (1) -

(a) no additional fee shall be charged for such

confirmation; and

(b) the time periods mentioned in regulation 6(5) shall

be deemed to commence from the date of such confirmation.

(4) Where such agreement is applicable, the twenty-

four hour period mentioned in regulation 5(4) shall only apply

after the submission of the order, but shall not apply following the

confirmation mentioned in the preceding subregulation.

(1) The fees payable shall be the fees shown in Section

C in the First Schedule to the Act.

(2) Fees may be paid and transmitted by electronic

means in terms of arrangements made with the Director.

(3) Payment shall be effected only when a certificate is

issued, provided that-

(a) the full amount payable in respect of a request for a

certificate relating to wills shall be paid on application; and

(b) in any case where the applicant is not a researcher

or a regular client, a non-refundable charge of thirteen Euros

and ninety-eight cents (€13.98) shall be made with every

application.

(4) The Director may refuse to process further

applications when an applicant fails to pay for the official search on

delivery of the service, provided that the Director may also issue a

notice informing the applicant that until settlement of the amounts

due is effected, a deposit of two hundred and thirty-two Euros and

ninety-four cents (€232.94) shall be due on every new application

submitted by the applicant or his agent. The said notice shall be

sent by registered mail.

The Public Registry (Computerisation, Inspection and

Searches) Regulations, 2000 are hereby being revoked.

B

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

































































































             





              

             

B





































































 

























                







               

































              







              

            





B

































  

















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€1.12