STATUTE FOR THE EUROPEAN DOCUMENTATION AND RESEARCH

B

L.N. 103 of 2010

EDUCATION ACT

(CAP. 327)

STATUTE FOR THE EUROPEAN DOCUMENTATION AND RESEARCH

CENTRE

IN EXERCISE of the powers conferred upon him by articles 74(5) and 75(6) of the

Education Act, the Chancellor of the University of Malta has promulgated the

following Statute made by the Council of the University of Malta in virtue of the

powers conferred upon it by articles 72(h), 75(2) and 77(c) of the said Act.

Citation

This statute may be cited as the Statute for the European Documentation and

Research Centre.

STATUTE FOR THE EUROPEAN DOCUMENTATION AND RESEARCH

CENTRE

The European Documentation and Research Centre is hereby established as an

institution within the University of Malta.

The aims of the Centre shall be

(a)

to organise and run specific courses in European Studies;

(b)

to organise interdisciplinary studies;

(c)

to undertake and publish research;

(d)

to collaborate with other University bodies, with the Mediterranean

Academy of Diplomatic Studies, and with Governmental and Non-

Governmental organisations in projects of mutual interest; and

(e)

to host a European Documentation Centre and other publications on

European Institutions and Activities.

The Centre shall be governed by a Board consisting of

(i)

Chairman: Rector or his delegate;

(ii)

Vice-Chairman: Director of the Centre;

(iii)

a person appointed by the Council of the University;

(iv)

a person appointed by the Senate of the University;

(v)

up to two representatives of the academic staff lecturing at the Centre;

(vi) up to two representatives of the students registered with the Centre; and

(vii) up to four scholars of repute recommended by the Board and approved

by Senate.

The Registrar or his delegate shall act as Secretary to the Board.

All members of the Board, other than those appointed ex officio, shall be

appointed for a period of one year, renewable for up to four years. A retiring

member will be eligible for re-appointment.

The function of the Board shall be

(a)

to govern the affairs of the Centre, subject to the provisions of these

statutes and of such regulations, policies, or directions as may from

time to time be approved by the Council and the Senate;

(b)

to decide the policy of the Centre, to supervise its activities and

administration, and without prejudice to the generality of the

foregoing, the Board may

(i)

approve business plans and annual estimates of revenue and

expenditure of the Centre for consideration and approval by the

Council;

(ii)

with the written concurrence of the Rector, enter into

agreements with third parties for funding of the Centre or of

particular activities;

(iii) publish an annual report;

(iv)

enrol the Centre in associations or institutions sharing similar

aims and interests;

(v)

propose Regulations and Bye-Laws to the Senate;

(vi)

require from staff members of the Centre the production of

reports on academic matters, including the curricula of courses

of study, qualifications for admission to courses, examinations,

and certificates of attendance or qualification;

(vii) recommend to the Council the creation or abolition of

academic and non-academic posts in the Centre;

(viii) propose for approval to the Senate, Boards of Studies and

Examiners for undergraduate and postgraduate courses.

The Centre shall have a Director and Staff

(a)

the Director shall be appointed from among the academic staff of the

University by the Council for a duration of one year, with the possibility

of renewal annually subject to established performance criteria, the needs

of the Centre and the needs of the University, for a total period not

exceeding four (4) years; and

(b)

the staff of the Centre shall be appointed by the University according to

usual practice.

The duties of the Vice-Chairman/Director shall include

(a)

promoting the development and implementation of the Centre’s curricula

and research programmes;

(b)

compiling and submitting to the Registrar of the University by not later

than January of each academic year, an updated comprehensive

prospectus of the content descriptions of all current and projected study-

units offered by members of the Centre as per guidelines established by

the Programme Validation Committee;

(c)

ensuring that the study-units offered by the staff members of the Centre

are delivered in accordance with the advertised programme of studies;

the Director must ensure that lecturing staff under his remit deliver all

lectures, seminars and tutorials assigned to them respectively, at the time

and venue advertised in the official timetable, and that any deviations

thereof are formally registered, and the students duly notified in good

time;

(d)

delivering and implementing the strategic plan of the Centre;

(e)

administering the Centre in full consultation with the members;

monitoring and approving requests for leave of absence of members of

the Centre; the Director is expected to maintain records of all leave taken

by members and to pass on these records to the Director of Human

Resources Management and Development upon request;

(f)

promoting students’ academic and personal welfare, providing first-line

support to students with any difficulties they may encounter during their

studies related to the activities of the Centre;

(g)

monitoring the running of tests and examinations in the Centre and

ensuring that all assessment and examination results are submitted to the

Registrar’s office as follows

January session – by the end of March;

May/June session – final year results by not later than two working

days prior the final year degree classification board but in any case

not later than end of July, other results as early as possible but not

later than the end of July;

September session – by the end of September.

(h)

encouraging and facilitating co-operation with other universities and

other institutions;

(i)

calling and chairing (in lieu of the Rector) meetings of the Board of the

Centre and ensuring that follow-up action is taken;

(j)

ensuring and facilitating the further development and training of

academic and non-academic staff;

(k)

participating at any meeting of the University congruent with the post;

(l)

representing the Centre during official functions of the University;

(m)

compiling and submitting to the Secretary of the University by the end

of September of each academic year, an annual report outlining the

activities of the Centre for the outgoing year, which should include,

amongst others, information that may be requested by the Secretary: a

comprehensive list of recent publications of all members of the Centre; a

synopsis of all projects involving members of the Centre which are

wholly or partially externally funded; a list of all

conferences/seminars/meetings attended abroad by members of the

Centre during term time; and an outline of the Centre’s collaboration

with third parties including local industry, Government or civil society at

large;

(n)

compiling and submitting to the Director of Finance of the University by

not later than end of May of each academic year budgetary estimates for

the following year including a manpower plan for the Centre, to cover

the projected teaching, research and administration workload of the

Centre, and based on the projected workload for each Resident

Academic member of the Centre and Visiting Teaching Staff;

(o)

monitoring the performance of the non-academic staff attached to the

Centre;

(p)

authorising the Centre’s procurement of equipment; ensuring that the

resources assigned to the Centre – whether human or other – are utilized

fully and efficiently;

(q)

performing other duties which may be assigned by the University from

time to time.

The Director moreover

(a)

is to report directly to the Chairman of the Board governing the Centre

and shall collaborate with all senior administrative officers of the

University;

(b)

shall normally be a Resident Academic engaged with the University on a

full-time basis for the duration of his tenure as Director. If the Centre is

engaged in undergraduate or postgraduate taught programmes of study

then the Director must be engaged with the University as a Resident

Academic on a full-time basis;

(c)

should not be engaged in any other activity outside the University which

may be in conflict with, or distract him from, his duties at the

University;

(d)

is expected to be present on campus or any designated University of

Malta site at least during normal office hours from Monday to Friday

throughout the year subject to the exigencies of an academic in

accordance with the University’s practices and needs and subject to

normal leave entitlement and public holidays as provided for at law;

should his absence be necessary and justified he must ensure that he is

immediately contactable through the secretarial staff of the Centre;

(e)

shall not give access to any information to any third party that is not

associated with the University of Malta, about any work or data that

relates to tasks conducted at the University of Malta without the prior

approval of the University of Malta; all work carried out within the

Centre must be treated according to Maltese data protection legislation;

(f)

is to abide with the statutes, regulations and policies of the University of

Malta, which are in force now or will become effective in the duration of

his tenure.

The Director of Finance of the University shall be the Treasurer of the Centre.

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