STATUTE FOR THE INSTITUTE FOR PHYSICAL EDUCATION AND

B

L.N. 314 of 2009

EDUCATION ACT

(CAP. 327)

STATUTE FOR THE INSTITUTE FOR PHYSICAL EDUCATION AND

SPORT

IN EXERCISE of the powers conferred upon him by articles 74(5) and

75(6) of the Education Act, the Chancellor of the University of Malta has

promulgated the following Statute made by the Council of the University

of Malta in virtue of the powers conferred upon it by articles 72(h), 75(2)

and 77(c) of the said Act.

Citation

This statute may be cited as the Statute for the Institute for Physical Education and

Sport.

STATUTE FOR THE INSTITUTE FOR PHYSICAL EDUCATION AND

SPORT

The Institute for Physical Education and Sport is hereby established as an

institution within the University of Malta.

The aims of the Institute shall be

(a) to provide Certificate, Diploma and Degree Courses in Physical Education

and Sport (such as in Sport Science, Sport Medicine, Sport Management,

Sport Journalism) and other related areas, subject to the Statutes and

Regulations of the University;

(b) to certify courses in Physical Education and Sport provided by other

institutions if the standards attained are acceptable to it;

(c) to conduct research of both mono-disciplinary and multi-disciplinary

nature, with a focus on Physical Education and Sport and related topics;

(d) to organize conferences, seminars and other meetings to study topics of

interest to Physical Education and Sport;

(e) to develop national and international links with sport institutions and

universities abroad, especially those that specialize in studies related to

Physical Education and Sport;

(f) to service the requirements of the Faculty of Education and other faculties

and institutions of the University in Physical Education and Sport;

(g) to attract foreign students to study at the Institute under the Leonardo,

Erasmus, Socrates and Youth Action Programme;

(h) to undertake any other activities in the fields of Physical Education and

Sport in cooperation with governmental and non-governmental agencies;

and

(i) to carry out all other acts ancillary or conducive to the foregoing aims.

The Institute shall be governed by a Board consisting of the following

(i)

Chairman: Rector or his delegate;

(ii) Vice-Chairman: Director of the Institute;

(iii) a person appointed by the Council of the University;

(iv) a person appointed by the Senate of the University;

(v) two representatives of the academic staff lecturing at the Institute;

(vi) two representatives of the students registered with the Institute;

(vii) one member appointed by the Minister responsible for Sport; and

(viii) one member appointed by the Malta Sports Council.

The Registrar or his delegate shall act as Secretary to the Board.

All the members of the Board, other than those appointed ex officio, shall be

appointed for a period of one year, renewable for up to four years. A retiring

member will be eligible for re-appointment.

The function of the Board shall be

(a)

to govern the affairs of the Institute, subject to the provisions of these

statutes and of such regulations, policies or directions as may from time

to time be approved by the Council and the Senate.

(b)

to decide the policy of the Institute, to supervise its activities and

administration, and without prejudice to the generality of the foregoing,

the Board may

(i)

approve business plans and annual estimates of revenue and

expenditure of the Institute for consideration and approval by the

Council;

(ii)

with the written concurrence of the Rector enter into agreements

with third parties for funding of the Institute or of particular

activities;

(iii) publish an annual report;

(iv)

enrol the Institute in associations or institutions sharing similar

aims and interests;

(v)

propose Regulations and Bye-Laws to the Senate;

(vi)

require from staff members of the Institute the production of

reports on academic matters, including the curricula of courses of

study, qualifications for admission to courses, examinations and

certificates of attendance or qualification;

(vii) recommend to the Council the creation or abolition of academic

and non-academic posts in the Institute;

(viii) propose for approval to the Senate, Board of Studies and

Examiners for degree and diploma courses.

The Institute shall have a Director and Staff

(a) the Director shall be appointed from among the academic staff of the

University by the Council for a duration of one year, with the possibility of

renewal annually subject to established performance criteria, the needs of

the Institute and the needs of the University, for a total period not

exceeding four (4) years; and

(b) the staff of the Institute shall be appointed by the University according to

the usual practice.

The duties of the Vice-Chairman/Director shall include

(a) promoting the development and implementation of the Institute’s curricula

and research programmes;

(b) compiling and submitting to the Registrar of the University by not later

than January of each academic year, an updated comprehensive prospectus

of the content descriptions of all current and projected study-units offered

by members of the Institute as per guidelines established by the Programme

Validation Committee;

(c) ensuring that the study-units offered by the staff members of the Institute

are delivered in accordance with the advertised programme of studies; the

Director must ensure that lecturing staff under his remit deliver all lectures,

seminars, tutorials and laboratory sessions assigned to them respectively, at

the time and venue advertised in the official timetable, and that any

deviations thereof are formally registered, and the students duly notified in

good time;

(d) delivering and implementing the strategic plan of the Institute;

(e) administering the Institute in full consultation with the members;

monitoring and approving requests for leave of absence of members of the

Institute; the Director is expected to maintain records of all leave taken by

members and to pass on these records to the Director of Human Resources

Management and Development upon request;

(f) promoting students’ academic and personal welfare, providing first-line

support to students with any difficulties they may encounter during their

studies related to the activities of the Institute;

(g) monitoring the running of tests and examinations in the Institute and

ensuring that all assessment and examination results are submitted to the

Registrar’s office as follows

January session – by the end of March;

May/June session – final year results by not later than two working

days prior to the final year degree classification board but in any case

not later than end of July, other results as early as possible but not later

than the end of July;

September session – by the end of September.

(h) encouraging and facilitating co-operation with other universities and other

institutions;

(i) calling and chairing (in lieu of the Rector) meetings of the Board of the

Institute and ensuring that follow-up action is taken;

(j) ensuring and facilitating the further development and training of academic

and non-academic staff;

(k) participating at any meeting of the University congruent with the post;

(l) representing the Institute during official functions of the University;

(m) compiling and submitting to the Secretary of the University by the end of

September of each academic year, an annual report outlining the activities

of the Institute for the outgoing year, which should include amongst other

information that may be requested by the Secretary: a comprehensive list

of recent publications of all members of the Institute; a synopsis of all

projects involving members of the Institute which are wholly or partially

externally funded; a list of all conferences/seminars/meetings attended

abroad by members of the Institute during term time; and an outline of the

Institute’s collaboration with third parties including local industry,

Government or civil society at large;

(n) compiling and submitting to the Director of Finance of the University by

not later than end of May of each academic year budgetary estimates for

the following year including a manpower plan for the Institute, to cover the

projected teaching, research and administration workload of the Institute,

and based on the projected workload for each Resident Academic member

of the Institute and Visiting Teaching Staff;

(o) monitoring the performance of the non-academic staff attached to the

Institute;

(p) authorising the Institute’s procurement of equipment; ensuring that the

resources assigned to the Institute – whether human or other – are utilized

fully and efficiently;

(q) performing other duties which may be assigned by the University from

time to time.

The Director moreover

(a) is to report directly to the Chairman of the Board governing the Institute

and shall collaborate with all senior administrative officers of the

University;

(b) shall normally be a Resident Academic engaged with the University on a

full-time basis for the duration of his tenure as Director. If the Institute is

engaged in normal teaching programmes of study then the Director must be

engaged with the University as a Resident Academic on a full-time basis;

(c) should not be engaged in any other activity outside the University which

may be in conflict with, or distract him from, his duties at the University;

(d) is expected to be present on campus or any designated University of Malta

site at least during normal office hours from Monday to Friday throughout

the year subject to the exigencies of an academic in accordance with the

University’s practices and needs and subject to normal leave entitlement

and public holidays as provided for at law; should his absence be necessary

and justified he must ensure that he is immediately contactable through the

secretarial staff of the Institute;

(e) shall not give access to any information to any third party that is not

associated with the University of Malta, about any work or data that relates

to tasks conducted at the University of Malta without the prior approval of

the University of Malta; all work carried out within the Institute must be

treated according to Maltese data protection legislation;

(f) is to abide with the statutes, regulations and policies of the University of

Malta, which are in force now or will become effective in the duration of

his tenure.

The Director of Finance of the University shall be the Treasurer of the

Institute.