The Principal and Other Officers of the University

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L.N. 391 of 2007

EDUCATION ACT

(CAP. 327)

Statute amending Statute 6 (Amendment No. 2) of the University of Malta –

The Principal and Other Officers of the University

IN exercise of the powers conferred upon him by Sections 74 (5) and

75 (6) of the Education Act (Cap. 327), the Chancellor of the University of

Malta has promulgated the following statute made by the Council of the

University of Malta by virtue of the powers conferred upon it by sections 72,

75 and 136 (3) of the said Act

Citation

This statute may be cited as the Statute amending Statute 6 (Amendment No.

2) of the University of Malta – The Principal and Other Officers of the University - and

shall be read and construed as one with the Statutes of the University of Malta included

in Schedule II of the Education Act (Cap. 327), hereinafter referred to as “the principal

statute”.

Applicability

This statute shall be applicable from 19 October 2007 onwards.

Amendment of statute 6 of the principal statute

For statute 6.1 of the principal statute there shall be substituted the following

“6.1 The Principal Officers

1. The Principal Officers of the University are

The Chancellor;

The Pro-Chancellor;

The Rector;

The Pro-Rectors;

The Secretary;

The Deans of the Faculties.

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2. The Chancellor

(as in Article 74 {3}-{5}of this Act)

3. The Pro-Chancellor

(as in Article 74 {6}- {9}of this Act)

The Rector

(as in Article 74 {10}-{11} and Article 82 of this Act)

The Pro-Rectors

(as in Article 74 {12} of this Act)

The Secretary

(as in Article 74 {13}of this Act)

The Secretary shall –

(a)

act as secretary to Council and in that capacity, shall be responsible, where

applicable, to ensure that the decisions of Council are formulated and

presented to the Chancellor expeditiously for promulgation;

(b)

co-ordinate the ongoing process of consultation with all internal as well as

external stakeholders in order to assist the Rector and the Pro-Rectors in the

compilation of the Annual Report of the University and the formulation of

the Strategic Plan of the University for the consideration of Council;

(c)

help develop and maintain, under the direction of the Rector, streamlined

and efficient administrative systems to support the teaching, research, and

external services of the University to meet current as well as projected future

needs;

(d)

act as Chairman of the Senior Management Committee in the absence of the

Rector or any Pro-Rector explicitly designated to do so by the Rector; the

said Committee, which deals solely with matters of a non-academic and

administrative nature, comprises the Registrar, the Director of Finance, the

Librarian, and any other senior official of the University administration as

determined by the Rector;

(e)

coordinate the preparation for regular meetings of the Senior Management

Committee, and the implementation of decisions taken by the Senior

Management Committee related to the day-to-day administrative affairs of

the University, its personnel and its movable, immovable and other assets;

(f)

be directly answerable to the Rector and shall execute his instructions;

(g)

assist the Pro-Rectors in the discharge of their duties when these are acting

within the portfolio of duties designated to them by the Rector; and

(h)

carry out such other duties, of a non-academic and administrative nature, as

may be requested by Council and as may be called for by the Rector bearing

in mind the exigencies of the University.

The Dean of a Faculty

(as in Article 74 {14} of this Act).”

4. For statute 6.2 of the principal statute there shall be substituted the following

“6.2 The Other Officers of the University

1. There shall be a Registrar, a Librarian, a Director of Finance and such other

officers as the Council may, from time to time, determine. Such officers shall be

responsible to the Rector for the day to day administration of their respective functions.

2. The Registrar

The Registrar shall

(a)

keep the University seal;

(b)

assist the Rector in the day-to-day academic administration of the

University, and be responsible for the execution of his instruction;

(c)

sign the documents certifying academic awards made by the University

and keep a complete record of them;

(d)

act as secretary to the Senate and, directly or through a delegate, to the

Boards of the Faculties and other academic entities established by the

University;

(e)

be responsible to ensure that the decisions of Senate are formulated and

executed and, where applicable, presented to the Chancellor

expeditiously for promulgation;

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(f)

be responsible for the records of all examinations held by the University

and for the proper safekeeping of such records, and for keeping up-to-

date copies of the statutes, regulations and bye-laws;

(g)

keep the rolls of the members of the Council, of the Senate, of the

Faculty Boards, of teachers, of examiners, and of students;

(h)

keep a record of the academic activities of each student;

(i)

be responsible, after consultation with the Deans of the Faculties, for the

proper arrangements of the time-tables; and

(j)

carry out such other duties as may be called for by the Rector bearing in

mind the exigencies of the University.

3. The Librarian

(as in paragraph 3 of Article 6.2 of Statute 6)

4. The Director of Finance

The Director of Finance shall assist the Rector in the day-to-day financial

management of the University, and be responsible for the execution of his instruction.

In particular, the Director of Finance shall –

(a)

prepare –

(i) the annual estimates of revenue and expenditure;

(ii) the annual comparative statement of revenue and expenditure;

(iii) the annual balance sheet and statement of accounts;

(b)

be responsible for the collection of revenue and moneys due to the

University;

(c)

exercise immediate control over expenditure out of approved provisions;

(d)

maintain adequate accounting systems embracing the whole of the

financial operations of the University and ensuring adequate systems of

internal control;

(e)

be responsible for all ordering and purchasing and for the control of

stores (if any) and inventories;

(f)

in conjunction with the Rector or the Pro-Rectors, countersign bills of

exchange, cheques, bank drafts, letters of credit and all other banking,

financial and commercial documents, subject to any restrictions made by

the Council;

(g)

discharge such other duties as may be called for by the Rector bearing in

mind the exigencies of the University; and

(h)

in the absence of the Secretary, carry out all or part of the duties of the

Secretary when instructed to do so by the Rector.

5. Other Appointments: The Auditor

(as in paragraph 5 of Article 6.2 of Statute 6).”

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