Em ployment Agcncies Regulllllons, 1995

L.N. U7 01 1995

EMPLOYMENT ANO TRAINING SERVI CES ACT

(CAP. 343)

Em ployment Agcncies Regulllllons, 1995

IN exercise of the powers confcued upon him by sections 2S and

54 of the Employment and Trai ning Services Act, the Minister of

Education and Human Resources has made the following regulations:-

1bcse regulations may be cited as the Em ploymen t

( I)

Agencies Regulations. 1995.

These regulations shall come into force on the 1st

(2)

January, 1996.

In these regulations unlen the COntclI1 otherwise requires

(Regulation 4)

EMPLOYMENT AND TRAINING SERVICES ACT

(CAP. 343)

Application for a lict:nce for carrying on an employme nt agency

or employment business

(Regulation 4 or the Employment Agencies Regulations, 1995)

Nameo(applicanl ... ..... ..... .............. ldentily Documenl No ............ .

1.

2. Address ...... ... ...... .......... .......... .................... .. " .... ....... ........ .

Telephone number ............... .... .. ... ... .. .

3. If the applicant is 110 company or body corporate or a body of persons, a list

signed by the applicant showing the name, identity card number and address of each

Direc tor or of each officer acting in a like capacity shall be annexed.

4. Value Added Tu regislnuion number of applicant ....... .... .................. .

S. Income Tax registrluion number of applicant ............... ... ................ ..

6. 1be add ress of the premises al which lhe business is 10 be carried oul

7. Activities proposed 10 be carried OUI

8. Particulars of the competent person nominated by the applicant

Name: ....... ....... ....... .... ............ ...... .... .Idenlity Document No ............ .

Address .... ........ ....................................................... ................... .

Dale of birth .... .. ... ...... ...... ...... ... ..... .

Bm

Qualificati ons and experience

A birth certificate. recent Police conduct certificate and curriculum vitae of the

competent person shall be attached . Original certificates and testimonials or certified

true copies thereof shall be produced.

(An applicant may nominate more than one competent person to act as substitute.

In such case, the above particulars regarding each of the competent persons so

nominated shall be fOlWarded).

Methed of financing of the services proposed to be provided

9. Describe the procedures proposed to be followed by

10. (i)

applicants for employment

(ii)

users

11 . The following declanllion is to be filled in and signed by applicant

I declare that the paniculars given above are to tbe best of my knowledge correct.

I also deeare that

(i) a notice of intention has been displayed during the period .......... ...... .... .

to ......... ............... as required in tenns of section 23 of the Act at a place near the

premises where the business is proposed to be carried out, and

(ii)

IHivenisemenlS have been published in the following newspapers as shown

below

Name of newspaper

Date of publication

A copy orlhe notice ofinlention and of the newspapers showing the advertisments

are hereto attached.

Signature of applicant '., ...... .. , .............. ,' ........... Date ' .. ......... ........ .. .

"Aa" means the Employment and Traini ng Servru Ace;

"advertisement" includes any adven in an y publication or

broarkasc on any radio or television stalion or cable network

"applicant for employment" includes any penon who seeks

10 avai l himself of opportunities for employment offered by Wl

employment agency Of employment busineu;

"Aut hori ty" means the National Employme nt Authori ty set

up in temu of section 3 of the Act

~competent penon" means a fit and proper person approved

by the Director to manage an employment age ncy or employmc nt

busiDeS5 and who is in possession of the qualifications and the

experience laid down in regulation 7 of these regulations;

"conditions of employment" means wages, the period of

employment, the hours of work and leave;

"Director" means the DireclOr of Labour and includes any

officer of lhe Department of Labour who is authorised by the

Director to act on his behalf;

~cditor" shall have the same meaning as is assigned to it by

the Press Act (Cap. 248);

"employer" ineludes a panners hip, company, association or

other body of persons. whether vested with legal personality or

00<

"employment" ineludes also self-employment;

"employment agency" or "employment business" means any

activity carried out in Malta for the recruitment of persons for

employmeOl in Malta or outside Malta

«employment services" inelude the keeping of any register

of applicants for employment or the referral of applicants for

employment , the placing in employment of applicants for

employment; the placing of adverts for the mling of employment

vacancies . the interv iewing and selection of applicants for

employment and the offering of employment contraCts for or on

behal f of any employer to applicants for employment

"licensee" ineludes also any person to whom a licence is

transferred upon the death of the holder in tenns of subsection (9)

of section 23 of the Aa ;

"person" includes a body of persons and a body corporate

established by law;

"user" includes any employer or any person other than an

applicant for employment who makes use of any services provided

by an employment agency or employment business .

J. (I) No person shall carry on an employment agency or an c ,0 ,.. "ill' ~ 0.-

employment business unless he is the holder of a current licence granted ... '''2Wts

by the Director authorising him to carry on such an agency or business OJenCiot Of

in the premises specified in the licence .

(2) No person shall be qualified to be granted a licence to

conduct any employment agency or employment business unless he is

twenty-five years of age or over and has in accordance with section 23

of the Act displayed a notice of his intention to run the employment

agency and has advenised notice of the application.

(3) The provisions of parugrnph (1 ) of this regulation shall

not apply

(a) in res pect of any employer who carries out any

employme nt service related to any employment in his own

undcnaking or in an y undenaking in which he participates in the

day to day managemenl as an acti ve panne r or for any company in

which his compa ny has an interest as majority s hareholder,

provided that if any ad vertisement is placed for the filling of any

vacancy. the identity of the employer is clearl y specified in the

advertisemenl: and

in respect of any employment service provided by an

(b)

employment agency on behal f of any employer whose identity is

clearl y specified in an adve rtisement inviting ap plicants for

employment.

(Regulation 6)

EMPLOYMENT AND TRAINING SERVICES ACT

(CAP. 343)

Licence to operate an Employment Agency or Employment Business

(Regulation 6 of the Employment Agencies Regulations. 1995)

Date: ... ..... ..... .. .... ... ... .... ... .

A licence is hereby being granted in lenns of regu lation 6 of the Employment

A.gencies Regulations, 1995, 10

Name oflicensee: .............................. Identi ty Document number .... ..... .. .

Address: ...... ... ...... .. .... ..... ....... ... ....... .... ............. ... ...... ... ..... .... .. .

Value Added Tv: rcgisUlIIion number ........ ........................... .

Income Tax regisU"ation number ..... . ......... ... ...... .. ... .. ..... .. .

for carrying out the employment agency or employment business described below

from premises situated at

Address of premises: ........ .... ............. ...... ........... .. ... .. ..... .. ......... ...... .

B 9'19

This licence is being issued subject 10 the provisions of Part V of me Employment

and Training Services Act, Cap. 343, and the Employment Agencies Regulations, 1995.

and to the foll owing special conditio ns

The licensee shall be required to display a copy of this licence and of the

Employment Agencies Regulations, 1995 in a place on the premises where they can be

easily seen and read by the persons who reson to the premises.

This licence: shall be yalid for a period of one year from lhe .. ..... .... ........... . .

DIRECTOR.

&

, .. 0., ' . .... ,-/1"""" F ... - C..m:It

lfJp1bt11ih. IIIid.Dipan ....... LO· 1-10""-""", - ..... ~,._ ,. I!!o~""

"""!<tI .. "'" Qc."",",", """'"" ,.....,

Mj,boIcJ'I n·r. •• mpe.ijl 111·Qv"n _

(I) Hadd ma jista . jiggestiu i agenzija ta' impicg Jew ncgozju

ta' impieg sakcmm majkunx dctcntur ta' licenza korrenti mahruga mid-

Direttur li tkun lawtorizzahjiggestixxi dik I-agenzijajew dak in-ncgozju

fi l·fond li j igi speci fikat fi l-licenza.

(2) Hadd ma jkun kwalifi ka[ li jingha[a liccnza bie;.o; imc;.o;;.o;i

agcn1.ija [a' impieg Jew negozju ta' impieg sakemm ma jkollu;.o; hamsa

u ghoxrin sena jew alar u jkun wera a ...... ii skond I-anikolu 23 ta' I-All

dwar I-intenzjoni tieghu Jijmeu.i I-agenzija ta' l-iropieg u jkun ineklama

I-a ...... ii ta' I-applikaujoni ,

Id-dispoiinjonijiet tas-subartikolu ( I) ta' dan l-anikoJu

(3)

ma ghandoomx aunu japplikaw

(a) dwar principalli jiggcstixxi ser ... izz ta' impicg li jkollu

x 'jaqsam ma' xi impicg fl -imprii.a ticghu nnifsu jew fxi impri7.a

li fihajkunjippanei:ipa fit-tmexxija ta' kuljum taghha bhala siehcb

alii ... jew ghal ku mpannija li fiha I-kumpannija tieghu ikollha

interess bhala attivista maggoritarja, b'dan iIIi jell. isir xi reklarn

sabiex jimlela xi post banal, gtlandha tigi spctifikata b'mod car 1-

klentitA tal-prinCipal fir-reklam; u

(b) dwar sevin ta' impieg pro ... dut mion agenzija ta' impieg

fisem prinCipalli l-identita tieghu tigi speCifikata b'mod car fir-

reklam li jkun Qed jistieden applikanti ghal impieg,

4, (I) Applikanjonijiet ghallieenzi biex ligi gestita agenzija Appiil:al'JjonJ

ta' I-impieg jew negozju ta' I-irnpieg ghandha tintbaghat lid-Direllur &lW1it.nl • .

fuq il-formola preskritta n -Ewwel Skeda I.i tinsab ma ' daw n ir-

regolamenli. Kull applikazzjoni ghandha linkludi dawn il ,

panikolaritajiet Ii gejjin

(a) I-isern, I-indirin, in-numru tal-karta ta' I-idcntita, in-

nurnru ta ' registr3ujoni tat-Taxxa dwar iI- Valur Miijud u numru

la' regisrrazzjoni tat-Taxxa fuq I-Income ta' I-applikant;

I-indiriz tal-post fejn ikun qicgl'lcd jigi propost li titwettaq

(b)

I-allivita;

(c) tagtuif dettaljat dwar l-attivitajict Ii jkunu se jsiru . Dak

il-Iaghrif ghaodu jinkludi

(i) deskrizzjoni las-servizzi li jkunu qeghdin jigu

proposti li jitwenqu;

(ii) il-proeeduri li jkunu qeghdin jigu proposti li jigu

segwiti mill-applikanli ghal impieg u mill-utenli

(iii) il-metodu ta' kif se ligi finanzjata I-agenzija ta' 1-

irnpiegjew in-negozju ta' l-impiegjcw tas-servizzi la' impieg,

jell. ikun il-kai:, Ii jkun qed jigi propost Ii jigi offrut;

(iv) dikjarazzjoni mill.a~likant 11 tkun turi li avviz

[3 ' ' . inlenzjoni tiegflu titn intwera minnu u li jkunu gew

pubblikati rek.1ami rmill. inqas iewg ganttli kif mehtieg

skond id-dispoiizzjonijiel ta'J-anikolu 23 la I-All. Kopja ta'

I-avvii: u ta].gazzeui li fuqhom ikunu dehru r-reklami

ghandhomjintehmiu nimkien ma' J·applikazzjoni

(vi) I-isem,l-indiriu u n-numru taI -karta ta' J·identita

u curriculum vitlU li jtun juri d-data w -[weIKi, iJ-kwaliflki

edukanivi u professjonali u l-esperjen1.a professjonali tal-

persullI li tkun se tmeui l-agenzija ta' l-impieg jew in-

negozju ta' I-impieg.

(2) Aimkien ma' ].apptika17jonijet ghand hom jintehmi:u

Ceniflkat tat-tweltd kif ukoll eenifikat tal-Icondotta tal-Pulizija ta' \-

applik8ll1 u LaI.pcnuna,jekk ma jkuox I-applikant innifsu , li lkun se

Irnexxi I-agenzija la' I-impieg jew in.negozju ta ' l-impicS.

(3) Ghandu jingabar dritt nUd·Direttur ta' mija u hamsin

lira Maltija mela ssir I-applikaujoni. Oak id-drin ma jkun,; jista'

jing!'lata Iura lill-applikantjekk I-app!ikazzjoni tiegbu ma titix milqugha.

S. L-applikanl gl\al liCenl.8 biex imeui agenzija ta' I-impiegjew

negozju ta' I-impieg ikollu r-responsabbildo li juri ghas-sodisfazzjon

tad-Direttur Ii jkun wcra u ippubblika I-avviz mehtieg skond I-aruko!u

23 ta' I-AIt.

6, (I) LiCenza biex tigi gestitaagenzija ta'l-impiegjew negozju

ta ' I-impieg ghandha linharcg nUd-Direttur ghaI perijodu ta' sena, iida

tisla' liggcdded ghal ikw perijodi li kull wiehed ikun ta' .!en&

IZda meta applikazzjoni gha! tigdid tkun was!el qabel 1-

iskaden1.8 ta' licenl.8li tkun fis-sehh, il-lii:enz.a ghandha libqa' ssehh

sakemrn din ligi revokata mid-Oirellur jew sakenun tiniehed deCiijoni

minnu dwar I-applikaujoni ghat-tigdid taI -licenza.

II-lii:enzi ghandhomjinbargu mid-Direllur fuq il·fonnola

(2)

preskritlll fit·Tieni Skeda Ii tinsab ma' dawn ir-regolamenti skonddawk

iI-kondizzjonijiet li bemm slabbiliti fl -An jew fkull regolameDt

maghrnul skond dak I-All kif jistghu minn imien ghaJ-imien ikunu fis-

sehh u wkoll skond dawk il-kondizzjonijict li jistghu minn zmicn ghal

imienjigu stabbiliti mid-Direttur fil -liccnzasabiexjizgunli jkun hcmm

tmeuija sew ta' I-atc:nzija ta ' I-impiegjew Ian-negozju ta' I.impieg

jew gl\aJ.l-protezzjoni ta' I-utenti , u b'mod panikolari ta ' I-applikanti

ghal impieg. Dawk il-koooizzjonijicl jistghu jinbidlu mid·Direnur.

(3) ld-dctentur taI· licenza ghandu jam li J-Jice nza f1imkien

ma ' kullt igdid laghha kif ukoll avvii: li jkun jghid li kopjo ta' dawn iT-

regolamenti lklln disponibbli ghall-ispezzjon,jintwerew fil -fond li ghalih

lkun timferi I-lieenza ftali poZizzjoni li lleun tidher sew ghaI dawk: H-

pe~uni koUha Ii jturu I-fond u ghand u jiomm ukoll kopja ta' dawn iT-

regolamenti disponibbli ghall-ispezzjon minn kuU persuna bhal dik.Jekk

wiehcd jonqos milli jimxi skond ma hemm fctan il-paragrafu jkun hati

ta' ksur fa' dawn ir-regolamenti .

(4) Tkun kondizzjoni la' liCenza li pel'Suno kompctenti tkun

rkull imin disponibbli sabiex unexxi I-agenzija la ' j.impieg jew in-

negozju ta' l-impieg, b' dan illi d-detentur tal-Jitenza jista' jinnomina

persuna kompetenti wahdajew iktarminn wahda biex tagtunilha minflok

il-persuna minnu nominata, meta dik il-persuna ma tkunx disponibbli

ghalliema raguni Ikun. Jekk wiehcd jonqos millijirnx i skond ma hemm

fdan il-paragrafu jkun hati la' ksur la' dawn ir-regolamenti.

(5) Meta jkun mahsub li jsir xi libdil fil-post rejn tiunexxa

I-attivitl ta' l-agenzija ta' l-irnpiegjew negozju ta ' l.impieg,jew fil -

klassi ta' l-anivitlli tkun se ligi gestita, jew ikun mahsub xi titxJil

sostanzjali fil'proeeduri jcw fit-trasferiment ta' lIi ncgozju, id-detentur

tal-lice nza ghandu javZa lid·Direttur bil·miktub dwar it·tibdil propost

mhull iktar lard minn xahar qabel ma dan isir, lekk wiehcd jonqos mili

jirnxi skond ma hemm fdan il-paragrafujkun hati ta' bur la' dawn ir-

regolamenli.

(6) Meta lii:enza tkun giel trasferita pennezz ta' sui:Cessjoni

slwnel ma hemm fis·subartikolu (9) la' I-artikolu 23 ta'l-An, id-detentur

tal-licenza ghandu jaghti 1·licenl.!l lid-Direuur flimkien ma' dan li gej

(a) kopja taC-Cenifikat tal·mewt tad-delentur preeedenti kif

ukoll dikjarazzjoni li tkun iggib il·flflILa ta' nutar li tkun Ighid li d·

detenlur tal·licenl.!l iko]]u jedd ghal dik iJ·lieenza b'suCcessjoni

geiia minn win;

ccnifikat tat-twclid u certifikat tal-kondotta mahrug mill-

(b)

Pulizija lal-persuna li lilha tkun gict trasferita '·Iieenza;

in·numru ta' reg islmzzjoni tat-Tuxa dwar il·Valur

(c)

Miijud u n·numru ta' registralzjoni lat-Tuxa fuq 1·lncome tal-

persuna li liha tkun giel trasferila l-lieenza

(d) I·isem, I·indirizz, in-numru lal-kana ta' I-identid.,

ccnifikal lal-kondo tta rcccnlcment mahrug mill · Pulizija u

curriculum vilUt ]j jkunujuru l·kwalifiki edukattivi u professjonali

u l-esperjenza professjonali laI -persuna . jell din ma [kunx id-

detentur tal -liCcnza, li tkun se tme:u;i I-agenzija ta' l-impiegjew

in.negozju ta ' !·impieg

lida ma jkunx nemm ghalfejn jinghata dan il-laghrif jeJc.k il-

pesuna kompe!eOli li kienet qeghda lamministra fisem id-<ielenlUr tal -

liCenl.! preCedemi, tibq a' fdin il-kariga.

Sakemm wir ir·registrazzjoni tat-trasferiment permett

(1)

ta' suCCessjoni , l-esekulur ta' l-ereditll taI-persunamcjla u l-eredi taghha

ikunu responsabbli biex jiiguraw li kollox j im xi s ko nd id·

dispoiizzjonijiclla' dawn ir-regolamenti.

(8) Ma ghandu jl:un komplet ebda trasferimerlt ta ' Jicenza

Iil pel"SUn8 ohra qabel ma dan jigi approval bil-miktub mid-Direltur.

Meta wiel'led japplika ghat trasferiment ta' licenza , id-detenlur ta'

Iicenza ghandu jaghli lid-Direnur ]-isem,l-indirizz u n· numru tal -kana

ta ' l-idcntitA lal -persuna li jkun hemm hsieb li Iilha tigi trasferita

I-Jicenza kif ukoll iI-partikolaritajiel u d-dokumenli kollha speCifikali

fir-regolament 4 dwar iI-pcrsuna li Iilha tkun se tigi lrasferita I-licenza.

Id-drill ta ' tigdid ghal-licenza ikun ta ' mija u hamsin

(9)

lira Mallija u ghand u jilhallas lid-Direlluf flimki en ma ' kull

applikazzjoni li 55ir ghat-tigdid tal-licenza. oak id-drill ma j inghatu.

Iura jckk I-applikazzjoni ghat-ligdid tal-lii:cnza tip michuda.

PeN) una kompetenli li ligi nominata minn delentur ta '

(\ ) Applications for licences to carry on an employment

agency or employment business shall be submined to the Director on

the fonn prescribed in the First Schedule hereto. Each application shall

include the following paniculars

(a) name, address, identity card number. Value Added Tax

registration number and Income Tax regislflItion number of the

applicant

(b) address o(the place where the activity is proposed 10 be

eamed QUI;

detailed infonnation about the activities 10 be earned

(c)

out. Such infonnation shall include

(i) a description of the serv ices proposed to be

provided;

(ii) the proced ures proposed to be followed by

applicants for employment and by users;

(iii) the method oflinancing of the employment agency

or of the employment business or employment services, if

any , proposed to be offered ;

(iv) a declaration by the applicant to the effect that a

notice of intention had been dis played by him and that

advertisements have been published in 11/. \east two newspapers

as required by the provisions of section 23 of the Act. A copy

of the notice and of the newspapers showi ng the

advertisements shall accompany the application;

(vi) the name. address and identity card number and

the curriculum virae showing the date of birth , educational

and professional qualifications and professional experience

of the person who is to manage the employment agclICy or

employment business.

(2)

Appliclllions shall beaccompanied by a binh certificate.

and a recent Police oonduct certificate of the applicant and of the person .

ifdifferent from the applicant, who is to manage theemploymcnt agency

or employment business.

A licence fee of one hundred and fifty liri shall be paid

(3)

to the Director logelher with the application. Such fee shall not be

re funded 10 the applicant if the application is refused.

S. It shall be the responsibility of the applicant for a licence 10

carry on an employment agency or employment business 10 show 10 the

satisfaction of the Directorthat he has displayed and published the notice

as required in terms of section 23 of the Act.

(I)

A licence to carry OD an employment agency or an 0

employment business shall be issued by the Director for a period of one r

year, but may be renewed fo r funhcr periods each of one year.

Provided that when an ap plication for renewal has been

received priOrlO the expiry ora licence in force,tite licence shall remain

in force until it is revoked by the Director or until a decision is taken by

him with regard to the application for renewal of the licence.

(2) Licenses shall be issued by the Director on the fonn

prescribed in the Second Schedule hereto subject 10 the conditions laid

down in the Act or in any regulations made thereunde r as may from

time 10 time be in force and subject to such conditions as the Direclor

may lay down in the licence to ensure the proper management of the

employmenl agency or employment business or for the protection of

the users, and in particular of applicants for employment. SlIChconditions

may be varied by the Director.

(3) The licensee shall keep the licence and ils current

renewal as well as a notice stating that a copy of these regulations is

available for inspection, displayed on the premises to which the ljcence

relates in such a position that it can be readil y seen by persons who

reson to the premises and shall also keep a copy of these regUlations

available for inspection by any such person. Failure to comply with the

provisions of this paragraph consti tutes an offence against these

regulations.

(4) It shall be a condition of any licence that a competent

person is available at all times to manage the employment agency or

employment business, provided that the licensee may nominate one or

more competent persons 10 act as substitutes for the person nominated

by him. i(such pcBOn is not aI any time available for any reason. Failure

10 comply with the provisions of litis parngraph constitutes an offence

against these regulations.

(5) Where it is intended to effect any change in the place

where the activity of the employment agency or employment business

is carried out. or in the class of activity to be carried out, or any substantial

change in the procedures or any transfer of business is intended, the

licensee shall notify the Director in writing of the proposed change not

later than one month before the proposed change. FaiJure to notify the

director shall constitute an offence against these regulations.

(6) Where a licence has been transferred by succession in

tenns of subsection (9) of section 23 of the Act. the licensee shall produce

the licence to the Director together with tne follow in g

(a) a copy of the death certificate of the previous holder

and a statement signed by a notary to the effect that the licensee is

entitled to the licence by succession on inheritance;

(b) a birth certificate and a recent Police conduct certificate

of the person to whom the licence has been transferred;

(c) the Value Added Tax registration number and the Income

Tax registration number of the person to whom the license has

been transferred;

(d) the name, address, identity card number, recent Police

conduct certificate and curriculum vitae showing the educationru

and professional qualifications and professional eltperience ofme

person, if different from the licensee, who is to manage the

employment agency or employment business

Provided Iha! this infonnation need not be submitted if the

competent person who was managing for tile previous licence holder is

retained.

(7) Pending the registration oftbe transfer by succession. it

shall be the responsibility of the exocutor of the estate of the deceased

and of the heirs to ensure that the provisions of these regulations are

complied with.

(8) No transfer of a licence 10 another person shall be

complete before it is approved in writing by the Director. When applying

for a transfer of a licence, the licensee shall furnish the Director with

the name, address and identity card number oflne person 10 whom it is

intended to transfer the licence and alllhe particulars and documents

specified in regulation 4 in respect of the person to whom the licence is

10 be transferred.

(9) A licence renewal fee of one hundred and fifty tiri shall

be paid 10 the Director together with each application for renewal of

licence. Such fee shall not be refundable if the application for renewal

is refused .

(I)

A competent person nominflled by a licensee or by an

applicant for a licence to manage an employmem agency or bLl5iness.

or to act 115 substitute (or such penon, shall

(a) be not less than twenty-five year of age;

be of good mOT1l.i cha.racte:r; and

(b)

(c)

have

noc less than six years' experience in any activity

(i)

which includes the management of human resouroc.s; or

nocless than three years' experience in any activity

(ii)

which includes the management of human resources and be

in possusion of a University degn.e or diploma in a field

which, in the opinion o f the Director, is relevant 10 the

management of an employment agency or employment

business.

A competent person oominated by the: applicant for a

(2)

licence or by the licensee to manage an employment agency or

employment business shall be responsible for the proper management

ofthc employment agency.

(3) I1 shall be the responsibilityoflhe applicanl fora licence

or of the licensee, IS the case may be, to ensure that the Direaor is

notirted in writing of the name, address, identity card number, and that

he is furnished with thc:curriculum vilat,qualifications and testimonials

of experience and with a recent Police conduct certificate of the person

nominated by him as a competent person to manage the employment

ageDCY or employment business and of any person or persons nominated

by him to act as subsUMe for such person . It shall be a condition of

every licence that a competent person is employed to manage the

employment agency or business; and Uuu, where such competent person

is not employed, the Director may revoke the licence.

(4) Nothing in these regulations shall preveOl any applican t

for a licence or any licensee from nominating himself as competent

person or as a substitute for a competent person 10 manage the

employment agency or business. provided that the applicant for a licence

or the licensee. as the case may be, is qualified according 10 these

regulations and is approved by the Director as a competent per.>On.

TIle Director may refuse or revoke an application. as the case

,.. may be, on any of the following grounds

that the applicant is under twenty- fi ve years of age or

(a)

has failed to comply with the provisions of these regulations; or

that the applicant or the person nominated by him as a

(b)

competent person 10 manage the emp loyment agency or

employment business is unsuitable; or

(c)

that the premises where the employment agency or

employment business is proposed 10 be carried out or where any

of the em ployment servi ces contemplated in the application for a

licence or in the licence is proposed to be carried out. as the case

may be, are unsuilable: or

(d) thaI the applicant has failed to compl y with any of the

provisions of the Act or of these regulations or of any other

regulations in force under the Act or has failed to comply with any

conditions laid down in the licence: or

(e) that the licensee or the competent peTSOn nominated by

him to manage the employment agency or business or any other

person responsible for the running of the employment age ncy or

employment business has charged any fees or demanded any

payment from applicants for employment: or

(0 that the applicant for a licence or the licensee or any

competent peTSOn nominated by the applicant for the licence or by

the licensee has been convicted by any Coun of fraud or of any

offence under these regulations or has been imprisoned for any

other offence; or

that the licensee has failed to keep the Director informed

(g)

of any change in the nature of the activities carried out or the

procedures adopted or has failed to furnish the Director as required

by these regulations with the paniculars of the person nominated

by him as a competent person to manage the employment agency

or employment business or to act as substitute for such person.

Where the Director intends to refuse to grant or transfer or P,Of'" 0.01'

intends to revoke or vary a licence. the provisions of section 24 of the

Act shall apply .

No payments shall be demanded nor any deductions made du,

from the wages of any employee for any services rendered by an

employment agency or employment business.

An employment agency or employment business shalt P'" ' ,Ul bo

observe the following procedures

(a) When issuing ad vertisements for the filling of vacancies

or when making any fonn of publkiry of the employment agency

or business or for any user, the licence number shall be qurned.

No person seeking employment outside Malta shall be

(b)

referred foremployment outside Malta unless a copy of the contract

of employment proposed to be offered to such person has been

approved by the Director; provided that the Director may exempt

the licensee from submitting such contract where it appears to him

tllat the interests of the person selected are adequately protected.

The licensee shall be responsible to ensure that the conditions

approved by the Director are included in the contract of

employment.

(c) Where a person is employed by an employment agency

or employment business and referred to an employer by it to

perfonn service temporarily for that employer, the employment

agency or employment business shall not charge such employer

rates for the services provided which are less than those payable

by such employer to his regular employees for similar work .

(d) The licensee shall keep records showing names, address,

identity card nu mber, qualifications and job experience of

applicants for employment and records showing the name, address,

Value Added Tax registration number and Income Tax registr:ation

number of the users of employment services. Such records shall

be retained for periods of at least two yemand they shall be subject

to inspection at any time by inspectors appointed under the Act .

The licensee shall ensure that the particulars including name,

address and identity card number of persons employed through

the employment agency as well as the name , address, Value Added

Tax registration number and Income Tax registration number of

the employer with whom such persons have been employed. are

submitted to the Employment and Training Corporation not later

than four weeks from the dal;;: on which sueh employment has

been effected.

It shall be the responsibility of an employment agency

(e)

or employment business to ensure that no applicants for

employment are rertiled 10 any user unless the user has furni shed

the employment agency with precise information about the vacancy

to be filled, including an adeq uate job description. the terms and

conditions of employment offered and any special requirements

of the employer. The employer shall undertake to furnish any

applicants for employment engaged by him with a wrilten

agreement incorporating the terms and conditions of employment.

In the employme nt of seamen, it shal l be the respon-

(f)

sibility of the employment agency or employment business as well

as of the useflO ensure that the provisions of the Merchant Shipping

Act are complied with.

(g) Failure to comply with the provisions of pamgraphs <a)

to (f) of these regulations shall constitute an offence against these

regulations.

11. ( I) IIshall belheresponsibilityofanyem ploymentagency

or employment business to forward a reply in writing within one mOnlh

to every applicant for employment who had forwarded an application

in writing in response 10 any advertisement. Such reply shall include an

acknowledgement of the application and it shall indicate the name of

the employer or of the employment agency or employment business, as

the case may be.

(2) It shall not be lawful for any employment agency or

employment business which places an anonymous advenisement to

request applicants for employment to forward, in response thereof, any

photograph of the applicant for employment or any document which

includes any photograph of the applicant for employment.

(3) When an advert is placed by any employment agency

or employment business without any specific vacancy in view. the

employer or the employment agency or employment business, as the

case may be, shall specify such fact in the advertisement.

(4) Failure to comply with any of the provisions of the

preceding paragraph of this regulation constitutes an offence against

these regulations.

(5) It shall be the responsibilityoftheeditorwhen publiShing

or broadcasting. as the ease may be , any advertisement, to ensure that

the provisions of paragraph (8) of regulation II and the pro visions of

paragraph (2) of regulation 12 have been complied with. Any editor

who publishes or broadcasts any advenisement contrary to these

provisions shall be gUilty of an offence against these regulations.

( I)

Agenzija ta' I-impicg jew negozj u la' I-impics

ghandhomjaraw li jaghlu risposta fi imien xahar Ii1 kull applikant ghal

impicg 1i dwaru jkun baghat apptikazzjoni bil-miktub bi Iwegiba gl'lal

xi rekJam. Dik ir. ris posla ghandha tinkludi acknowl€dge"~nt ta' ].

applikaz.zjoni u ghandha tindika I-isem tal-prinCipal jew ta' l-agenzija

ta' I-impiegjew UiJI -negozju la' i.impieg, skond H-w.

(2) Agenzija la' I-impieg jew negozju ta' I-impieg ma

jistghux skond il-ligi rrekJam anonimujitolbu lill-applikanti gha! impieg

1i jibghatu . bi Iwegiba ghar-reldam, rilratt fOlografiku la' I-applikanl

gha! impiegjew xi dokumentli jkun jinkJudi xi ritratt f()(ografiku ra' 1-

applikanl ghaI impieg.

(3) MetajingiebrekJam minn agenzija ta' I-irnpiegjew minD

negozju ta ' l-impicg minghajr ma daw n ikollhom xi post baltal

panikolari , it-prinCipal jew I-agenzija la' I-impiegjew in-negozju ta' 1-

impieg. skond il-ka!. ghandhom jispetifikaw dan it-fan fir-reldam.

(4) Meta ma j itharsux id-dispoiinjonijiet laI-paragrafi ta'

qabcl ta' dan ir-regolament.dan ikun jikkostitwuxi kontravenzjoni ta'

I-istess regolamenti.

l-ediluT ghandu jara mct8 jippublik8 jew ixaDdar xi

(5)

reklam, skond iI-kai, I; jiigura Ii d-dispoiinjonijiet taI-paragrafu (a)

tar-regolament 11 u d-dispoiizzjonijiet taI-parngrafu (2) tar-regolament

12 ikunu gew imharsa. Edilur li jippubblika jew ixandar reklam bi nur

ta' dawn id-dispoiiujonijiet ibm tulli ta' kontravenzjoni kontra dawn

ir-regolamenti .

An y information furnished to an y employment agancy or Coafi'

employment business by any applicant for employment or by an y user """

shall be carefully guarded as confidential , and it shall nO( be divulged

for an y purpose other than that for which it had been furnished, except

wi th the consent in writing of the person furnishing the information , or

without such consent for purposes of complying with the provisions of

paragraph (d) of regulation to of these regulations or in !=Qmpliance

with any order by a competent Coun,or any request by the Au tho rity in

pursuance of any investigation into any complaint referred to it. Any

breach of this paragraph shall constitute an offence against these

regulations,

The Director shall have at any time the right to examine the

books, including any records, of an y licensed employment agency or

employment business, or to demand any information which in his

opinion is reasonably required for ensuring that the conditions of any

licence issued by him or the provisions of these regulations are being

complied with , or for protecting the interests of appl.icants for

employment or applicants for training services. failure to comply with

any demand made by the Director in purs uance of this regulation shall

constitute an offence against these regulations,

IS. No person may in vinue of a license issued under these

regulations perform the services referred to in subsection (6) of section

110 of the Constitution.

The Authority may from time to time give to the Director

directives of a general nature on the manner of the exercise of his

functions under these regulations and the Director shall give due

consideration to such directives ,

17, An y person who contravenes an y provision of these

regulations shall be guilty of an offence and shall on conviction be

liable to a fine (multa) of nol less than fifty liri and nO( more than one

thousand liri , provided that when a person is convicted of having received

an y payment from My applicant for employment or of having made

any deductions from the wages due to an employee in consideration of

any services provided by an employment agency or employment

business, the Court shall in determi ning the penalty, take into

consideration any refund made by such person to the applicant for

employment of any payme nt received or deduction made ,

B ."