LOC AL COUNCILS ACT. 1993

L.N. ISS of 19\13

LOC AL COUNCILS ACT. 1993

(ACT NO. XV OF 1993)

IN exercise of the powers con ferred by sections 67 and n of the

Local Counci l~ Act , 1993. the Prime Minister. in conjunction with the

Minister of FinalKe, has made the following regulations!

PART 1

Gtnual Pro~isjo/lJ

I . These regulations may be ciled as the Local Councils

(Financial) Regulations. 1993.

In these regulations, unless the context otherwise requir« -

~ Act H meaMlhe Local Councils Act, 1993;

- ludil0n~ means th e local governme nt DudilOrs appoin ted

\lndcr SttIion 6$ of the Act ;

mean ~

"3Ulhorised primary documentation"

any original

document which is properly authorised and which legally verifies

the ueanion of I fi nancial ITlnuction by way of declaration or

de$cription of the said transaction. and by tile signature of all the

pinks inVOlved

· ch an of 8C(:Ounrs" means the common list of accounts to be

used by Council5 in thoe administration of their accounting and

financial operations

~codi ng stn.w:ture ~ means the S)'lilem of t odc numbers used to

identify cath type of aa:ounting and financial transaction ;

*Q)fIlmillec~ and ~thairman ~ mean respectively the

I;QfT1miuee and chairllUln I ppointed under section 47 of the Act ;

~community~ and -residenlS~ shall ... fer to a part of or to all

thoe population of a locality lIS defined in sectio n 2 of the A Ct ;

*Councillor-.

of Audi t-. - fi nancial

~Co uncil ~.

~ Director

ycar ~. ~1oca1ity-. -Ma)'Or ~. - Minisle r-

and ~ Secre t Hry ~ shall all

have the Slmc meaning as is assigned to them by section 2 of the

Act ;

"Council ', ad ministralive offia~ shall have the same meani ng

as is described in seaion 48 orthe Act;

or ~employec:~ means any penon

~Counti l

em ployec:~

r~iving a ""BBC orsalary, excludi ng the Mayor, from the CourKi l

for work Or services rendered , or any other penon acti ng in ~uch a

capaci ty;

"Cou ncil propeny~ ind utles all prope n y owned by tbe

Council, whelher movable or immovable

~ Fi nancial Proccdu=~ means the

Lo<;al Councils Financial

Pro<.:edures issued by the Ministe r;

~ Human Resou rces Pro<.:ed ures" mea ns the Loca l Councils

Hum an Resources Procedures issued by the Minister to be

followed by Councils in the execut ion of their human resources

du ties and responsibili ties unde r Ihe Act and in aooordllnce with the

Local Countil$ ( Human Resources) Regulations, 1993,

J . The Council mayset policies, sys tems and timcscal« which are

not inconsiste nt wi lh Ihe provisions of the Act or of these regulations

and whieh shall be administe red by the Sec,etary in ordcrtoexCCUle the

functions of lhe Council as defi ned in the Act and in these regulations.

PART 11

Acco .. ", iII 8

• . The Secretary shall -

(a) eSlablish, manage and maintain the system of Council

3«ounting and fi nancial repon ing, including timing of repons,

according 10 Ihe chan of accounts and coding structure as specified

in these regulations and in the Financial Procedures

(b) bring prom pt ly 10 account, under the proper headings,

·all moneys and a_ts received . paid or reli nquished by the Cou nci l

directly or th rough its banke rs;

(c) maintain a positive balance between income 'lAd

expe nditure and accrued income and expenditu re at all limcswhilc

resp<:ai ng all obligations for income and expendi ture and the

execution of Council functions as specified in Ihe Act;

(d) ensure Ihal all fi nanci al tra nsactions and accounting

procedures arc prope rl y recorded and docume nted in accordance

wit h the Act, these regulations and the Fi nancial Procedures.

PART III

Control and RUp<JfISibility

S. (1) The Secretary sha ll be directly responsible 10 maintai n ~

continuous internal control and monitoring system \0 asce rtain lhal lne

accounting. reoording and OIbcr finano.:ial operal iom of the Counc::il .re

being propetlyoonducted in acco rdance with the Act, these regulations

and tile policies. sysTems an d timescalcs referred 10 in Ihe Financial

Procedures.

(2) In tbe e~ nt of a suggested or potential jrn: gularil y.

abuse of control. weakness. fraud or embcaelmcnt in th e Council's

financial affairs -

<a) the Mayor or the: Secretary shall initiate an investigation

witliin twenty-four hours and notify the Minister in writing

immediately;

(b) the Minister may order an investigation 10 be ronducled

by the Di reclOr of Audit or by a board appointed under the

Inquiries Act.

(3) The Mayor, the Secre tary. Ihc Dirttlor o f Audit , the

board appointed under the Inquiries Act or tbei r au thorised

representative , shall ha ve authority to -

(I) enter I nd have: 1CCC5S to any pan of Council land ,

b\lildings and offices at all times;

(b) have aa:ess to all rec:md$ and documents re lating to

financial and othe r transactions of the Council ;

(c) require nplanation5 from any Councillor or CoIlncil

employee on any mallercon neaed wit h the investigation;

(d ) req\li re any Council employee to produce documents.

cash, stocks, inventory Or any other Council propen y under his

control.

(4) The Mayor . the Senetary. the Dir«tOf of Audi t or the

board appointed under the Inquiries Act shall, wit hin two weeks after

completi ng their investigation. submit to tM Minister .nd the Council a

written repon of the findings on an investigation referred to in

paragraph (2) of this regulation .

(S) FoIlowinglhe receipt of the ... rillen report ~nt~d in

paragraph (4) above, the Council may take any suc h steps which it

deems ne<.:eU3ry , or 3$ may be directed by the Minister.

(I )

Is·Scgrelarju

jkun

dircltamenl

rcsponsabbli

ji ntammu sislemi ta' konlroll intern u ta ' monitoring kontinwu biex ikun

t ,UI'1II li l-acwun1i"g, ir-registrav:joni 1,1 opcra:zzjonijicl fi nanzja rji o hra

tal-Kunsill jitmeu cw se_a s.kond I-All , dawn ir-regolamenti u I·

polid~s, is-siste mi 1,1 l-iska1; ta' iminijict irmcmm ija fiI· Proteduri

Fi nanzjarji.

Fit·kat li jidher li hemm ~w li jlsta' jkun hemm .li

(2)

im:gol.rit~ ,

abbui ta' \;oolroll , dghjufija, frodi jew approprjazzjoni

indebita n-affarijjet finanzjarji lal -Kunsill-

(a) is-Sindh ;ew is-Segretarju gIIandu jibda I-whamg fi

im ien crbglla u gooxrin s~gha u }avta bil-mikt ub lill· Minislru

immedjatament ;

(b) il-Ministru jista' jordna li titmen a nkjesl:a mid- Dirc!!ur

lal· Verifih Jew min n bord mahlu r tarll I-All dwar I-In kjc:sti .

(3) b·Sindku. is-Scgretarju. id· Direllu. tal· Verifi h , il·Sord

mahluT lahl I-All dWIT I- Inkjesti Jew ir-rappretenlan li aWlorizzali

t.ghhom ikollhom 1·.WlorillH-

(.) jidhlu u jkoll hom ~ ghal kull parti mill-art , bini u

ufftttji .. J- Ku nsill r kull hin;

(b) ikollhom attess glial hll m:ord 1,1 dokumenl dwar

transaujonijiel fin.nzjarji u ohrajn lal- Kunsill;

(t) jilolbu spjeganjonijicl mi nghand kull Kull$illic r ;':w

impjcpl tal·Kunsill dwar kull haga li jkoll ha x'taqsam ma' J-

15th";;;

(d ) ;Chliegu lil tun impjegal tal·Kunsill bie~ ji pprod~

dokumenli, f1UI , Itokkijicl. invt:nlarju jew kull proprjetl oI'Ira lal·

Kunsi ll li jkunu lahl il-konITQIllicgllu .

(4) ls-Sind ku , i .. SegTelllju, id- Di relluT \al-Verifika Jew iJ -

Bord mah lur t&tlll-AII dwar 1·lnkjesti gIIandbom . fi tmic n gimg1latejn

minn metajlc mmu I-invesligaujoni lag/\hom. jaghtu liIl- Minislru u lill-

KunsiJ] rapport bil·mik lUb tar·ritultanzi la' l-isthlnig imsc mmi fiI ·

paragrafu (2) ta' dan ir-regolamcnt .

(5) War. 1i jirCievi r-rapport bil-miktub imsemmi fil-

parugnf ... (4) la' qabel don, il-Kunsill jist.' jithu dawk il-passi li jidhirlu

mcflliega jew kif jist! ' jigi ordna! mill-Ministru .

,. (I) Is-Scgre tarju jkun rcsponsabbli &hall·aspen; kollha la'

Imc:u:ija finanzjarja laJ·KunsilJ.

(2) Is-Scgretarju jista' jiddelcga lil impjegDt; o hra dawk mid-

dmirijiel tiegllu ta' tmcnija finanzjarja li jidhirlu llierqa, b'dana iida Ji

hujibqa' respons.bbli ghal lbwk I-imp;cpti kol.leuiv'mcnt .

(3) L-im pjcgati li tilhom is-Segrclarju jiddelegalhom xi

dmirijic\ laflt don ir-regolament ikunu responsabbli teill ghal -

(a)

qadi xicraq tad-dmirijiet I; jkunu rHpomabbli gI'Ialihom ;

(b) gbir u kustOOja xierqa tal· f1u. knllha lal· KulISill uta' kull

~ni 1i 1- Kunsill ikoll ... jimevi;

(~) disponiment llicraq tal-flus knUha laI- KuJUill u ta' ben;

obra li jkollbom jithallsu mi ll· Kunsill Jew li jkunu disposti minnu

(d) prefujoni fiI-kootijict mosnlija minnhom Jew 1i jkunu

tal'lt ir_respon$abbrltll tagl'lhom.

(4) II-fatt li udituri jivverifikaw u jirrapportaw li !-kontijiet u

1-l'Iwejjea finam;jllIji tal ·Kunsill ikunu jaqblu mal·kondi>.:zjonijiet

imfissn mid·Direttur tal -Verifika. bI-ebda mod ma jnaqqas mir-

TCSponsabbihajiet fa' ~i mpjegat milli jhares jew jagura tharis ma '!-A II ,

ma· dawn ir-regolamen li u mal-Proeeduri Fmanzjarji.

TAQS1MA IV

/ppjtutilr ta ' XoglwI u Fifltlllzi

<I) The Secretary shall be responsible 10 lhe Council for all

aSJXC'1 of financial management .

(2) llIc: Secre tary may delegate to (>ther employee~ ~uch of

his du ties for financial manage~nt as he judges appropria te.

w bowever Ihal he will retain ove rall responsibility for such employees.

(l) Employees to wllom the Secretary delegates any duties

under this regulation shall be responsible \1,1 him for 1he -

(a) due pc:rforma na: of Ihe duties under their 'CSf",."ibili ly

(b)

propercolleccion and custody of all Council moneys and

OIher a»c: l ~ T«eiy~hlc I>y the Council

(c) prope r relinquishmen t of all Council moneys and othe r

a_I S parahle or reli nqui shed hy the Couocil

(d)

accuracy of the accounts rendered bytilemor under their

responsil>ilily.

(4) The fact that auditors • ...dil and rc:pon on the ocmformi ty

of Council accounlS and fi na ncial affa;" \0 the C()TIdilions defined by the

Directoro' Audi t shall no( in anyway dimin ish the responsibilit y of any

employee from complying, or 5C(:uringoompliane<::, with the Act. these

regulations and the Financial Procedu res.

PARTlV

BwilluStJnd FUumcUJJ PWMing

<I) The Secretary maU be responsible for the preparation of

a draft of the Council's business pla n. In tile preparation of 5u,1I 11 plan

tile Secre tary shall follow suell dirCdions as may be given by the Council

or by the MD)'QT and shall consult such oommiuees and employees as

may be nece5Sary .

"fhc, busillCM plan sllall -

(2)

(I) OIItline Ihe values, JOIIs, organisation and business

direc1ion of the Council

(b) provide details about past and futu re Council operations

and projects, including details about allocated resources. and

achieved or upecled results ;

(c) include a three-year financial plan for ilKXlme and

upenditure categomed aocoording to [he Financial Procedures;

(d) be prepared in the form sp::cified in the Financial

Procedures.

g. (I) The Council sha ll prepare and dis<:u$ the draftoflhenew

or revised busine5S plan as stipulated in sub5«tions ( I) and (2) of

section 59 of the Act .

(2) "fhc, Secretary shall forward to the Minister acopy of the

draft ortne business plan noIlatuthan eight weeb after tne eR<! of the

Council's first year of its term and thereafter by the fifteenth day of

Fehrual)' of each year.

{Jl The Min ister may make comments about the draft

business plan and the Council may adjust the dra ft business plan

accordingly.

(4 ) Tho: husinc ss plan shall he aPflro~e d hy th e Cou ocil

before the end orllle fourth month after tile completion orthe Council'.

first year of ilSle rm and thereafter by the e nd of March of each )'('ar.

(~)

'J1w:, 5«lclary shall submit a copy of tile ~pprovcd

business plan 10 the Minister and to the Minister responsible forfinaoce

within the lime limit stipulated in sub$ction (3) of section S9 of the Act .

(I) II-Kunsi ll shandu i~jji u jiddiskuti l·abbou: lal-pian IOU: ,

llogbol I\did io:w rivo:duI kihtipulat fis-subartikoli (I) u (2) ta' l-anikolu

59 t.'l-A n ,

(2)

Is-Segretatju shandu jibg.llal lill-Minislru kopja ta'

l-a~ I.l-pian tU-llogPlol mhUll iktar tard minn tmien gimghal wara

tmiem l-c-cl sena tal- Kunsill u sussegwe nte ment sal-hmiSlu ta' Fiar

ta' kull sena .

(3) II-Ministru iistl' jaghmel klimmcnti <lwar l-abbozz tal-

pjan IU-JoghoI u I-Kunsill jista' jaggustll-abbozz tal-pjan tax·Joghol

skondbekk.

(4) Il·pjan lu-xogllol ik un appro~at mill-Kunsill fi i:mien

ema ' ~hur mit-tmie m la't-c wwcl sena tal-Kunsill u sussegwen temenl lla

I-ahhar 11' Mlflu 11' kull senl.

(5) Is-Segrellrju ghandu jibg.llat kopja tal ·pjan laHoghol

appro~at

lill-Minislru u lill-Ministru ~sponsabb1i ghall-fin anzi fit-

i:mien stabbilit fis-subanikolu (3) ta' l-ani kolu 59 la' I-All.

t . II · Kunsill ghlndu jippubblikll-pjan lax-JogtIoI fi tmi.,n diet _u..;:.;

gimghat minn meta jkun approval . Kopja lal-pjan tu·JogIIol appruvlt

~andha tilqieghcd &hall-wiri tal-pubbliku f1-ufrlttju amministrattiv lal-

Kunsill w&ql il-hinijiet normali tax -xoghol la' l·uffictju.

TAQS IMA V

8~1 A""",,,{i

l1Ic Council shall publ ish ils business plan whhin three: we<:~

aftcr ils approval. A copy of the published business plan shall be open

for public viewing" the Council's administrative office durin, normal

of rICe worki ng hours.

PARTV

Anmml Budget

IG. 'The Secre tary shall be responsible for the preparation of the

annual budget. ind uding w imates for income and eJllC'ndill,.re in

oonsultation with the Council, r~levant committees IrK! employees,

who shall forward all the req uired supponing infonnation.

11 . (1 ) The Secretary shall caku late the provision allocated by

Governme nt to the Counci l on the basi50ft he proponion of the annual

financial allocation accordi ng to SCd ion 55 of the Act.

(2) The Secretary shall coordinate the preparation of the

annual budget and shall_

(a) as:iist commiuees and em ployees in the preparation of

their proposals ;

(b) evaluate each

ifKIividual

account

heading ,

and

comminee budget ;

(c) ensure compatibili ty and con5i5tCOCY between atcOlln t

headings arK! commillce budgel$;

(d) consolidate all individual budgcts into the Council's

.nnual budget.

The Counci l', annu al hudgct shH con. i. , of

(~)

(a)

an overview and summary of the budge t;

(b) oonS()Lidaled and detaiLed budget estimates for income

and Clpendilure classified l>ttOrding 10 the system of aa:ounlS

under the Financial Procedures;

(d) cash budgel : and

(c) budget ed indicators 10 measure perfonn~nct: of works

and services.

(4) TI>e budget estimates sh all be accompanied by

explanations respecting every item of an unusual nature therein

comprised and of any significant differern;:e under.,ach item betwun

the proposed expenditure or expected income and the appr oved budget

estimates for the pr~di n8 year .

(S) The Secretary shall submit th .. annual hoJd~1 to the

Council for its approval within the lime li mit ~ipulaled in sub5ection (I)

of section S60f the Act.

The fannat and OOluen lli of the annual budget shall be

pre$enled in the form prescri bed by the Financial P'mcedures.

I.l. (I) The Council shall consider. and if necc:sury revise , and

approve the annual budget 15 sti pulated in subsection (2) ohection S60f

the Act.

(2) 1lIe Se<.:re rary shall su bmit a copy of the Counci l'.

approved annual budget to the Minister withi n the time limit stipulated

in subsection (3) of section S60f the Act.

(1) The Council shall publish its annua l budget nOI later

than IWO weeks after $ubmining it III the Minister according to

paragraph (2) of n::gulatiOtl 13 of these regu lations. A copy of the

published budget shall be forwarded III the Minister responsible for

finance .

(2) A copy of the Council"l annual budget llhall be open for

public viewing at the Council's administrative office during normal

office working boors.

IS. (\) If supplementary funds for Local Councils are made SuwI<-... .,.

available acx:ording lO$edion 62 oftl'le Act. the Council shall submit its -... •.

approve<! supplementary bud~t to the Minister within three weeks

from the approval of the supplementary VOle.

(2) The Secretary shall publish the supplementary budget

and make a copy thereof uailable for public viewing al the Council's

adminilltrativc office during normal office working hours. A ropy shall

also he forwarded 10 the Ministe r responsible for fin ance.

PART VI

FillllncjQ! M~mLnl (JIId R~poni"g

(I) At tile end of each financial yea f a detailed annual

administrative report shall be prepared by the SecreUlry. Such report

shall-

(a) account to the Council for the Council's fina/lCe$ during

the previous year ;

(b) review the operati ng and financial results achieved

against the Council's stated objectives. plans and budge . ; and

(c) include I statement of the Counci l's income and

upenditure for the year .hat ended and the Counci l's retained

fv.nds as al the year end .

(2) TIle detailed annual admini$ltl tive report shall be

PfC'P&red in .he form 5pecif.ed in the Fi nancial Procedures.

( I) The Council shall diK\la ,he annual admini$.ralive

repon and instruct tile Secretary to make any changes il mJ.Y deem

nc«ssary.

(2) It shall be the dUly of the Council a nd the Secretary \0

ensure Ihat the financia l stateme nts forming part of the re port fairly

present, in IICtOrdan<:e with accounting policies applicable to Local

Councils. the income and e Kpendi tur~ of the Council for the year that

ended and its retained funds as at the year end, and that they comply

with the Act , these regulations and the Fina ncial Procedures.

Cl) l1Ic Council shall appro~e the annual administ rati~e

report notiater than four months afte r the end of ils first financial year

o f offICe a nd l ub5eque ntly by noI later than theend of Julyof each year .

l a,

The Secretary :!hall publish the Council's a nnual

(I)

a dmin istrati~e

re port . includi ng a copy of the audited financial

statements. within two weeb from its a pproval by the Council.

, (2) The annual administrati~e report shall be made a~ailable

fo r public ~iewing in th~ Council's admini$trati~e offICe during no rmal

offICe working hours.

PART VII

&nk;n, Amlll8tmt llU

(I) l1Ic Secretary shall. with the appro~al o f the Council,

make all a rrangeme nts and agreements wit h the Council's bankers and

shail open te such ban k accounts as he considers necessary.

(2) AOOO\InU shall only be held with banb approved by the

Ministe r with the ooncum:nceof the Minister responsible for finlln<:C: .

Bank accounts shall not be u~ for pelWllal man ers.

(J)

J'h<, S«rdary shall ensu re that for each bank account .

record of all bank transactions. supported by authorised primary

docu.mentation, is maintained.

u . (I)

All cheques shall bear the Council's coal of arms and

shall be ordered by the Secretary, whQ shall ensure Iheir safe custody

and proper use.

Chcqu,,", ;";...,11 hy the Council for paynKnt shall-

(2)

(a) bear the joint signaturuof the Mayor and the Seeretary;

(h) he prepared correct ly;

(c)

not be post-dated;

(d) not be signed without hearing the amount or payee

name.

(3) Cheques. dired paymenlO and inter·bank cran~fers or

payments shall be authorised by the Council according to order 32 of the

Standing Ordcrscontained in the SiJ:th Schedule to the Ad .

(I ) I ~.uk.t:ijiel kolllLt ghandu jkollhom fuqhom ]·istcmma

taJ-Kunsill u jkun" ordnali mis-Scgreuuju , li ghand" jifgura Ii dawn

itun" rkll$lodja sigura u ti jintutaw tajjcb.

C:c kkijiel mahruja milI-Kunsill gllaU-h1as -

(2)

(a) gIIandu jkollhom iHire m tas..sindku u ras-.Scgrctarju

flimtien;

(b) gIIandhom jithcjjcw b'mod toruli;

ma gbandu~ ili:oll hom data tutui'll ;

(t)

(d) m'ghandhonu: ikunu ffirmali mlnghajr rn. jkollhom

l-ammonl u iscm ;H itolari.

(3) Cc kkijic:t, hlasijicl diretti u lrasferimenti jew h.Iasijiet

inlc rbankari; ghandhom ikunu awtorizz.ati mill·Kunsi ll stood l-ordni 32

ta' I-Ordnijicl Permanenti Ii ~mm flS-Sitt Skeda 1i tinsab ma' I·AII .

12. ls-Scgretarju ghandu kemm jisla' jkun malajr, itda mhux

itlar lard mill-ghaxar jum lax-xogl'lolla' kuU xahar , ibejji di kjarazzjoni

biex iqabbel it-bilanc ta' kull kont mal-bank kif itun jidher fiI-t olbajew

records tal-Kunsill mal-bilanc I[ jkun jidher fid-dikjarazzjoni lal-bant

ghax-xahar li jig; minnufih qabel.

TAOSIMA VIII

Nfieq

Is-sislema lal-pe/I)" cash li lmexxa skond is-s;sle mi 1i

13,

(I )

iejjin

(a) ebda lransa:zo:jonijiet ma jsiru bi nus ghat infi eq I.' oUelli

li rdaqqa jkunu jiswew it lar minn Lm IO;

(b) il-Kunsill jisla ' b'ritoluzzjoni jawlorizza lis-Segretarju

bin javvanu, kif ikun mehliej;, dawk is-somom la' nus li1

impjegali bhala tonl avvanzal ghall-l'Il as mill-pel/)' cash;

(c) im pjegati li jtollhom tonl avvanz.al gha ndhotn itom mu

_ d xienq u, mell jinlllbu, jaghlu lis,Segrelarju rerKlikon l la1 ,

kontijiel

(d) impjegal Ii mil jibqu. intilolal li jkollu kon l avvanzal

&f\andujqhti rendikoot lis-Scgrclarju lal-fllIS avvanzali lilu.

(2) Ebda mpjcgal ma jista' jittrasferixxi flll$ tal- Kunsill lil

impjegat ichor mingbajr i1-kuns.ens esprus Ias-Segrelarju. Oak il'

tra:>ferimenl gbandu jlmn regislral.

(3) Kull xahar i.-Scgrelarju gbandu jaghli rendikonl lilI.

Kunsill gball-inficq kollu li jkun sar mill-pet'.)' ellSI! malul ix-uhr li jigi

minnufih qabd .

J'h<, Secrr;tary $hall 115 500n as possible, but not later than tbe

tenth working day of each month , ~pare a statement to Tewncile the

balance of each bank account 115 it appears on lbe Council', books aT

records with the balance 011 the bank statement for the immediately

prea:ding month.

I'ART VII I

E:xpndiru~

(I ) J'h<,pcny ca$hs)'Stem$hallbegovemedbythe following l· ...... p<Od<' ...

2J. rulu;

(a) no cash transactions shall be made for items ot

e~pcnditure costing LmlO or over in the aggregate;

(h) n .... n~il m~y hy ,.·""lul; .. n auth"r;"" Ih" Secretary I ..

advance , as may be necessary, such sumsof money 10 employee-sas

an advance accounl for the payment 01,11 of the pcl1y cash;

C<'l l'mpl"~~e' h"lding a,hancc acc"unlS ~ha ll kc"r a rrorer

record and . on request, give the Secretary a stalement ' of the

accounts;

(Ill an cmr1u)iff .... h" cca"""" I" he en tit led h' h .. 1d ~n advaocc

Il«<J\Inl shall render an account 10 Ihe Secrtlary for Ihe amount

advanced 10 him.

(2) Nu c l1lpltlvc,' ,'Ht! tfH tl'(," ("'fUo<' ;1 m"n,·~ I" ~r'''l'''''r

e "'ployee witlluul1he express consc nt of the Secretary. Such lran§fe r

shall be recorded .

(3) Each mon th the Secretary , hall aCCOUn110 the Council

for all pelty cash expenditu re ilKum:d during the immediately

preading month.

14. (I ) Save u otherwise provided under the Financial

Procedures. all purchase a rdeD . oon traclS Bnd agreeme nts for works,

goods or services 10 be supplied to the Cou ncil shall be authorised by tile

Council. This provision shall no1 apply 10 pell)' cash pu n:ha!ICs and for

the supply of public utility services.

(2) Pu rc:hasoe Olden made verbally , iocluding orders made

by telephone . shall be irnmedialely confirmed in writing.

(1) Prior 10 the approval of . Council purchasoe order , the

Secretary o r the employee responsi ble for purchasing shall ensul"<' that

each purchase corresponds 10 and does nOI exceed an item or heading

within the appro~ed estimates, unless otherwi&e so authorised by the

Secretary or the Council .

(~ ) e"un,-;I pu rch~,.., "rocr~. ~"n1 r~~I ' ano ~~'c~n..,nt' ,hall

req uire Council authorisation acrording to the following appro~al

<a) orders , contracts, agreements or items not uceeding

LmIOO shall be authorised by tlK: Council according to paragraph

( I) of order 32 of the Standing Orders con tained in the Sixth

Schedule to the Act. provided that itemsofthe same natu re are not

pur<:hased withio a consecutive four-month period ;

fh) tin).,." . <~lnt r;."'h. ~lIrccm,·n t~. u, it"m , u ... c..,d; n~

LmI OO but not ex~edi ng Lm l ,lXXl shall require al least three

official signed quota tions or the issue for a public tende r according

tn the Lucal Council., (T .., nderinll) Rellulat;'m,. I W.';

Provided that , if the Council oplS for a qUOlat ion, Council

authorisa tion in accordance with parngrnph <I) of order 32 of the

above mentioned Standing O rders shall also require a wri tten

justifICation for the selected quotation ;

(c) orders. contracts. agree ments. or items exc:ecding

LmI ,OOO shall require the -

(i) issue of a public lenlkt according to the Local

Councils (Tendering) Regulations , 1993;

(iil the approval of the Council according to paragraph

( I ) of order 32 of the Standing Ordcn co ntained in the Sixt~

Schedule to the Aa and acrording to lhe Local Councils

(Tendering) Regulations, 1993.

(~) PurdllUCS of works , goods and services shall nOl be made

from suppliers appearing on the Unauthorised Suppliers List in the

Financial Procedures.

15. ( I) Capital upendilure shaU be joinlly controlled by lhe c .....

Mayor and the Secretary.

(2) E~ndj t"re of a capital nature frOID tlte CowIeiI', f1.&nds

shall require written justification by the Secretary and shall be approved

by the Council following the procedures Itipulated in sub-paragraphs

(a), (b), and (e) of paragnph (4) of regulation 24 oftbese regulations.

(J) 1lIc Secretary ll'Iall ensure that -

Cal'i l ~1 uroc: ndit u re cnrresro"d~ 10 the proj.ccts approved

(1I)

in the current year's ann ual budget estimates and busi ness plan.

unless otlle rwise autlloriscd by the Council ;

(b) tbe Council's rewnls are 10 besupponw by t ile ph)'5ical

presence of capital items.

U . (I) PaymenlS of money due from the Council shan, other Par-0to.

than pelty CilSh, hoe made by cheQue, bank tra nsfer, or other inmument

;aintly drawn by the Mayor and the Secretary on the Council'5 ban k

accounts.

(2) All payment orders ilRd invoiC'cs mall be certified 001'Te0;l

hy lhe S<",'el ~ry pri" , I" p;.yment. Fur Ih i~ ",",'p.,.se I"" See,elMry .-hall

examille the documents and shall be emit led to make ellljuirics and

receive such information 15 he requires.

(J) OTde .... fnr fN'yme nt shallhc ce rtified hy IIle Secrelary.

approved by the Counc:il and signed aQ:(Irding to pIIr1lgraph ( I) of order

32 orlhe Slanding Orders contained in the Sixth Schedule to the Act.

The s..'(",et ~ry ~h~ n sat isfy the Counc:ilthat -

(J )

(a) all documentation is prope rly com piled and correct;

(h) overpayme nt Or the dupl ica tion of p;.yment is I't"evented;

(c) cheques, direct payments, and inter-bank tra nsfers arc

~"'rr«l ly I't"epa'w;

(d) remittance advices

arc

correctly

pre pared

and

desfN'tched wilh payments.

n . (I) All claill1$ for the refund of payments incurred by n .......... _

Councillor!; and emp],oy«s during the coul"5C of executing thei r Council '" c',

dulies shall be submilled. and duly certified by the Secrelary, on the

appropriate form in accordance with the Fina ncial Procedures.

(2) All d~ ims hy C .. " ncill",.,. and empk.yees ,h~ 1I 1'0

submiued 10 the Secreta ry nol later than fiYe daY' . fter the cnd of the

financial month during whidl lhe (:llJl(n~ MS been incurred.

(J) Prior 10 pa)'mC'nt each clai m shall be Yelled and certified

by the Secretary and subsequen tly approved by I,": ~ncil lnd si~,

IICCOrding 10 pal1lgraph ( I) of order 32 ohhe Standi ng Orde n conlamcd

in the SiJClh Schedllle 10 the Ad.

(4) CenifK;lllion by Ihe Secretary shall imply that he is

satisfied that Ihe expense was properly and n«:Cl'$8 rily incurred and that

Ihe claim is properl y payable.

PARTlX

PUJonntilmd Payroll

Ill. ( I ) The 5«rctary shall ensure that payment of salaries.

wages, gratuities and OIlier benefits and rem uneration 10 the Mayor.

employees and fonner employees, shall be made by cheque or bank

tra nsfer by the last working day of each month .

(2) The Council lltIdIor the Secretary shall nol make

payments 10 employees not appoi nted I<:OOTdi ng to the Local Council~

( Human RQOUn:cs) Regulation,. 1993 and the Human Resources

Procedures.

( I ) " He r kifprovdut xort'ohra taht i l-Pr~duri Finanzjarji, ",;n,.'

kull ordni. kU nlrall u ftehim gbalt-xiri la' xoghlij iel, OUelli u servizzi . "",bl"".

bicJl ikunu provduti lill-Kunsill ghandt.om ikunu awtorizuli mill ·

KUDSill. Din id-dispoi:izzjoni ma lapplikax ghal xi ri 1i jsir mill'pclly CfUI!

u ghall-provvis!a la' servizzi la ' utilil! pubblika.

(2) Ordnijiel ghal xiri li jsiru verbalmenl , inkluti ordnijict li

jsi ru bit-Ieldon, ghandhorn ikunu irnrnedjalllrnent ikkonfermDli bil'

rniktub.

(3) Oabell-approvazzjoni laI- KunsiU ghall-ordni la' xiri, is-

Segretarju Jew I-impjegal responsabbli ghax 'Jliri ghandu jitgll,..li kull

xirja likkorrispondi ma' u ma letCedix jtem Jew inlestalura la' I-CSI;mi

approvali , kernrn-il darba rnajkunx hekk aWlorizzal mis·Segretarjujew

mill-Kunsill.

(4)

Ordn ijiel , kunlratli u ftehim gflu,xiri rnill ,Kllnsill

jetltic~u l·aWlorizzazzjoni tal- Kunsill skond il-limiti la' approvazzjon i li

tejji n

(a) onlnijiet, kuntratli , kul) ftehim jcw oggelli li ma jkunl.U

jetCedu I-Lm lOO gbandhom ikunu aWlorizzat..i mill -Kunsill skood il-

pa~fu ( I) ta'l-crdni 32 \.a·I-Ordnijiel Permanenli li hernm rJS--

Sill Skeda li linsab ma'l- AII, kemm-il <larba ma jinxlraWll DUelli

la' l-istCS!! lorta rpcrijodu la' erba' xhur konsckuttivi ;

(b) ordnijiel, kunlratti, fterumjewoggelli ~jcttedu]·Lm l OO

i1da li ma jcttcdl.U I·LmUKIJ jehliegu gball-anqas Iliel

kwotazzjonijiet uffK:jali iffirmati iew il-hrut la ' offerta pubblika

skond ir-Regolarne nti la ' 1·1993 dwar Kunsilli Lotali (Offerti)

Iida jekk jJ·Kunsill iaghi:cl kwotazzj-oni, l-awlorizzazzjoni lal-

Kunsill skood il-paragrafu (I) ta' ]-()rdni 32 la' I-Ordnijiel

Permanenti imscmmija qabel lkun lehlieg ukQII guslifikazzioni bil-

miktub ghall-kwotazzj-oni maghiula;

(C) ordnijiet. kuntralli , ftehim Jew oUetli li jcUcdu 1_

Lm 1.000 ikun jehliegu -

(i) it -hrug la' offerta pubblika skood ir-Regolamenli la'

1-1993 dwar il -Kunsill Lotali (Offerti);

(ii) I·appro~ni lal-KunsiU skond il-paragrafu (I) la '

l-oroni 32 la' I-Ordnijict Permancnti li hemm r.s-Sil t Slr.eda I;

tinsab ma' I-An u skond ir-Regolamcnli ta' 1-1993 dwar

Kunsilli Lok.li (Offe ni ).

(S) Ma jsir cbda xin la' xoghlijict. OUclli Jew provvisli

minghand fomilUri li jidhru fil·Lista la' ForniUlri Mhux A wlorizzal; fiJ-

Proeeduri Finanzjarji.

<I) L-inlieq kapilali jtun komrollat mis-Sindku u mis·

Segn:tarju fiimtien .

(2)

Inlkq ta' xo na kapilali mill-fondi tal-Kunsill jehtie*u

guslifikazzjoni bil-miklub mis·Scgretarju u g1'1andhom itunu approval;

mill.Kunsillli jinui skond il-proceduri stipu]at; fis·sub-paragrafi <I), (b)

u (t) tal -paragrafu (4) tar·regolamcnt 24 ta' dawn ir-regolamenti.

(3)

Is-Segrctarju gl'landu jifgura li -

<a) I-infieq tapitali jaqbel mal-prateu; approval; fl~slimi

lal-budge' annwali u m -pian tu-xogflol ghal dik is-sen a , kcmm-il

duba ma jkunx awtonzzat xort'ohra mill-Kunsill ;

(b) ir-r«ords tal-Kunsill ghandhom ikun u _Inuti bil-

pretenu. fltika la' oU<="i hpiulli.

Ui,

(I)

Hlasijicl la' flus li jkollhom jilhallsu mill, Kunsill , barra

~inn dawk I; jsiru mill-p"lly c:fJSh, isiru b'cc kk , Irasfcnmcnl bankarju,

.rew dokumenl ichor Ii jsir mis-Sintlku u mis·Segrelarju flimldcn mill.

konlijiCI bankarji lal·Kunsill,

(2) L-ordnijiel ghall·hlas u falluri gbandhom ik unu

(:ertifikali bllala korrelli mis-Segrclarju qabd ma jilhallsu. Ghal dan

I-gban is-Scgretarju gbandu jeb.mina d-dokumenti u jkollu I-jedd Ii

jisla' jistaqSi mistoqsijiel u li ji r&vi dak it-Iagbnfli ikun jehlieg.

(3) Ord niiiet ghall-hlas ghantlhom ikunu ~c rl ifikali mis-

Segrclarju, approvali mill·Kunsill u ffirmati skond il·paragrafu (I) la'

l-ordni 32 la' I-Ord niiicl Permanenli li hemm !is-Sill Skeda li tinsab ma'

I·AII.

(4)

Is.scgrelal'ju ghandu jissodisfa lill-Kunsill li -

(.) id-dokumenta:u:joni kollha tkun migbura b'mod xieraq u

korrelt;

jklln evital hlas teijcd jew doppju;

(b)

(c) it-« kkijiet. il-hlasijicl direlli. u Hrasfcrimenti inler-

bankarji jithejjew b'mod korrett;

(d) aYViti ta' rirn1:$S3 jilflejjew b'mod kCTretl u jinl baghlu

maI-hlasijicl.

(I) IH a-l bicl knl lha ghalHIIat. Iura ta' papmcnli I; jkunu

1<Iru minn Kllnsillieri 11 minn impjegati malul il-qadi lad-dmirijicl .............

lagl'llmm tal- KllnsiU ghandbom isi ru. u ~ndhom i ~lInu te~ifi.~ali mis- apojjtt.

Segrelarjl,l , fuq il-formuLa aierqa st ood II· Protedu n FinanzlaIJl .

(2) It· lalbiet koUha ghal hl as Iura mill· Kunsillicri 11 mill·

impjcpli gh andhom jingl'lala w lis-Segrctarju mhux iktar lard minn

l'I amest ijiem wara I; jaghlaq ix-xahar finanzjarju I; matulu Ilmn $are! 1-

ispita .

(3) Qabel mB ti lhall as, kull talba gh andha tkun vcrili kata u

te nifikata mis-Segrctarju u wan It un approv. l. mi1l-KuD$iU u

iffirmala , sl ond il-paragrafu ( I) la ' I-ordni 32 ' a' I·Ord nijiel Perm.neoti

li hcmm fis-Si ll Skwa1i tinsab ma' I-AII .

(4) It-tertifitazzjoni mis-Segretarju (kun lfi~ r li hu jkuo

sodiuat t li j-;iipita Ikll n &are! b'mod .ieraq u n«:essarju U 1; t-talba

ghand ha b'mod aicraq tithall as.

TAQSIMA IX

fmpj egari u Hhlsijier

( I ) Is-Segrelarjl,l glIandl,l jitgura li J.tllas la' salarji. pap, mar. .. SioodII.

&rJ.lifikaujonijiet 1,1 benc flttji 1,1 hlasijie t otlra Iis-Sind ku , impjegati 1,1 . , . " " " " .....

impjega li li jkunu le mmew I';mpieg taghllom isini b'tckk jew bi

lrasferi menl bankarju u J·ahhar jum 1&X·xogl'lol ta' tull xahar.

(2) Il·Kl,lnsill uJjew is-Segretarju m'gl'Iandhomx jagh mlu

hlasijiel lil impjegali li ma jkunx mahlura skornl ir·Regoiamenli la'

1· 1993 dwar Kl,lnsilli wkal; (Ritorsi Uma ni) 1,I 1·Protedl,lri dwar Ritorsi

Umani.

(I) The following penonnel details shall be accurately

maintained by the Secretary

(I) appointments . resignations. dismissals . suspensions.

seoondmenl$lnd tra l'l$fen;

(b) ab$ence from dut y for sickness.lelve. training and otllcr

reasons;

(c) changes in remuneration. including noonal increments

and nationall ~ negoti ated pa~ awards;

(d) records related to PAYE , Social Security. statutory sick

pay and statutory mlternity pay.

(2) Appnint mcnb "f all emplnyccs sh~1t hi.- m~u.. in

accordance with approved methods. grades and rates of pay as defined

in the I...ocal Councils ( Hum an Resources) Regulations. 1993 and the

Hum~n Rnuurct'!' Proccdurn.

(3) Attendance records Ind other pay documents shall be

oertified by the Secre tary.

lO. (1) lbc Secretary shall maintain a payroll accounting

s)'l'tem as slip"iatcd in the Financial Procedures.

(2)

Authorised payments, returns and claims 10 tile

Dcpanmcol of Social Security and the Dcpanmenl of Inland Revenue

and any other Government depanment shall be ""ministered by the

Secretary and submilled on limc.

PARTX

I~

-,.._.

3 1. 'The rolleaion of all moneys due lalhe Council "hall be under s..po_

coIo.<lion

the wpcrvision OrlM: Secretary.

(\)

ghall-hlas tal·(nIgi kif stipullt fil-Proceduri Finanzjarji .

(2) Hlasijiet awtorinati , prospclli u talbie tlid-Dipanimcnt

'»-Sigllr11 Sotjal; u lid-Dipartiment tat-Taxxi in.em; u lil kull

dipanin~nl ichor laJ.(j~m ghandhom ik llnu amminislnui rn 's-

Scgutarju u mibshu1. m-lIin.

TAQSI MA X

Ohod

'The Secretary ,hall liubmit to the Min ~ler respooui ble for

finance, through the Minister , a .... illen request for financing from

~mmcnl acoordiflg to section S1 of the: Act ,

Is-Scgrctarju ghandu jaghmel 'alba bi l-miktub lill-Minislru

rcsponsabbli ghall·finanzi, permen tal ·Mini slru. ghHII -fin anzjamcnt

mill·Gvcrn skond I·anikolu 57 ta ' I·AII.

lJ . (I) l1-flc.ije$ kollha tal- KuMiII ghandhom lkllnu ri~vuli u

diretti rwiefled mill-kontij;et bankarj; lal- Kunsill mi$-Segretarju ;ew

minn xi imp;c,gat aWlorizzal _

(2) Is-Segretarju ghandu jiigura Ii d-dok ument; I; jltunu mal-

IIlas ik un u mllejjija u mqabbla b'mod korttl\ mar-_d.!' rilevanti.

(3) Kull imp;egat aWlon:tZJIt li jirtievi flus ghandu kun jum

jaghti rendikont lis-Segretarju lal -flejjes kollha n.!evuli minnu .

(1) All COU",;! moneys shall be received or directed \oone

of tile a .m nciJ's bank ac:rounlS by tIw: Secretary or any authori:.ed

employee.

(2) The x cretary shan ensure that paying-in documents are

oorl"«lly prepared and reconciled with the relevant records.

(3) EveI)' employee authorised 10 recei ~e money shall daily

aOCQUnl 10 the Secretary for all moneys m:eived by him.

J.I. (I) Contracts, leases and olher agreements which wilL resul t

in moneys due 10 the Council shall be authorisc:d by resolutio n of the

Cou ncil and ;oimly signed by Ih~ Mayor and the Sc<:retary .

(2) For 541("h jKIl"pO$e lhe Sc:<=lary shan make available 10

Ihe Council any documents which il may require .

(3) The Secretary shall mBintain sufficient details and prope r

records of all moneys due la lhe Cou ncil with .espc:<;t la works done.

goods supplied. services rendered, or any other matter.

(4) The Secrelaryshallarrange fordaims 10 be raised for the

recovery of moneys due to the Council.

PART XI

-.

"-.

(I) Kunlral1i , kirjiet u rl ehim ichor li min nu flus ikollllom

jilhaUsu lill-Kunsill ghandllom ik unu aWloriuatj b'ritoluzzjoni tal-

Kunsill u ii!;u ffirm ali mis-Sindku u mis-SegrCla rj u f1imkien.

(2) Ghal dan l-gIIan is-Scgrel'rju &handu jqieghed gliad-

dispotizzjoni la1- Kunsill kull dokumenl Ii )kun jchlH:g .

(3) Is-Segretarju gI'Iandu jiont m dellal;; bittcjjed u record.!'

xierqa laI-Rejjes kollha li jkollhom jilhallsu liJI- Kunsill <!war xogh lijie t

maghm ula. oggelli provduli _ IItrvizzi mashtija , Jew I'Iwejjeg ohra.

(4) Is-Segretarju gI'Iandu ja&h mel anangament i biex isiru

lal biel biex jingabru f1ejjes li jkunu dovu li lill- Kunsill _

TAQSIMAXI

Assigufllzzjoni u Sigun4

Th e Secrelary shall. wilh Ihe approval of Council, ensure the

sc:curit y of the Council"s a~ts and employees and insure the Counci l

againsl any io§s. damage. injury or death and against any other $OU1"Ce

and form of liabili ty Or claim from third parties.

(I ) The Secretary shall effect all insurancc cover and liaise: 1", ... 0« .

with the Counci ]"s insurer! on all mallers. including claims.

(2) The SecretaryshaU regulanyreviewand whe re neccS$8ry

"r t h~ Cnuocil.

~ m~nd ~ II in,u rpno;c_ ",·jlh the arr..,v~l

(3) No indemnit ies sllall be given without authority of the

Secretary and th~ Council', insure .....

(4) Council members and employees ofth.c Counci l sha ll be

insured against third party liability.

(I ) The Secretary sha ll advise tile Council and its insurers of

all claims, and all fl e W risks, properties, veh icles, machinery .

equipment, plant and activiti es which may require insurance cove r and

of any alteratio ns affecling existing insurances.

(2)

Employees shall immediately notify the Secretary of any

1<):$$, liabi lity, damage Of event whi ch may lead to a claim.

(J) Empl"yees shall pwvi<le the Secrt<lary sufficient advan~"

notice of any property whose custody will be temporarily accepted by

the Council.

(\) The Council or its employees shall n01 hold items of

va lue on behalf of thi rd p~rties.

(2) Th~ Secrdary ~hal1 he r~~r .. n~ihk tn ~ n'"r~ tn., S«lI rity

of all buildings. stocks. stores , furniture. equipment, machinery. cash

and other Council assets.

(3) Th( maximum limit for cash holdin,s shall),., Lmlm.

(4) Keys tosaf(s and olher $eeure areas are 10 be kept in the

cusH>dy of the employee .e'(IOn, ink. An y l",,,",~ musl he imm~diatdy

reported to the Secretary, who shall take all necessary actions 10

maintain security.

(~)

The Secrela ry shall ensure the ~urity and privacy <If

infonnation held in the Council's records , incl uding computer systems.

and shall introdutt and enforce procedures and measures to maintain

security and confidentiality.

PART X ll

/nvenlO'U!S , SIO'CS and SIf)C/u

Th e Secreta ry shall create. maintain and cont rol an accurate

and up-to-date inventory of the Council"s assets and stoc ks .

(I) Employees shall , in consultation with the Secretary as to

the fonn and co ntent, maintain an inventory of all furniture, fittings,

equipment, vehicles, plant , machinery and oth er assets under tlleif

con trol.

(2) All inventory items, except stock items, shall be

rcrmanently marked ' " la helled ,,, faci lilHIC id~nl;lical;"n

(3) Employees shall carry out an annual check on all items on

the inventory and shall take such action On any surplus Or deficiency aI

may be decided in cunsultation with Ihe Secretary.

(4) No Couocil property shall be removed. unless in the

ordinary 00\If$C of the Coull(:il's busineu, without the written

authorisation of tile Secretary.

(S) No re",'nal property may he kepi Hr stored in t he

Council's buildings withoullhe wrinen authority of Ihe Mayor. In such

a case the property shall be properly marked for identification.

(I) The Secretary ,hall CQntrol and SeCUre the storage, issue

and receipt of stock items in to and OUt from stores, and maintain an

aCCllrBI<' inventory of stock ite!Tl$.

(2) Employees shall be accountable for the care and custody

of all stocks and stores under their responsibility.

(3) Stocks shall

not

held in excess of normal

b<

requirements.

(4) The Secretary ~ hall arrange fur ""ri .. dic independem

checks of stock~ and sto rei and shall ensure that an stocks are chcx:ked at

least once in every year. Physical chcx:ks shall b<: made against

documen ted stock record,.

(5) Employees shall supply the $e(:retary all the necessary

information on inventories, stores and stocked ilems fOT accounting,

costing and financial records.

(6) OI>soIc1e materials, asset ,. stocks or equipment shall he

disposed of hy competitive tcnder, public auction or anyother means as

approved by Ihe Council, and written-off the Council's aCCOunts.

(7) The Secretary shall inform the Council of any disposals

rderred 10 in paragraph (6) of Ihis regulation.

PART XIII

I'ropUly

(1) The Secretary shall have custody of aJllitle deeds and 1>1 ... ,< .. 0«

shall be responsible fnr their security.

(2) The Secretary shall maintain a register of all land and

buildings owned hy the Council as described in the Financial

Procedures.

(I) Dealings in plOperty must be made in accordance with 00.1;,..;"

the Financial Procedures.

(2) The conlracting to third parties of rights, concessions,

pennits Or au thorisation to manage, operate. use or occup~

Govcmmell1 property witliin the locality sh all be made after a public

call for tenders has been made according to the U>cal Councils

(Tendering) Regulations. 1993

Provided lhal Government has authorised the Council. by

notice in the Gazelle, 10 administer the Government properly in

question.

(3) The contracting to third parties of other rights,

concessions, permits or authorisations within a locality shall be made

after a public call for tenders has been made according 10 the Local

Councils (Tendering) Regulations, 1993.

PA RT XIV

fnvestmmts and Borrowing

Mm;n; ... ' ..... '"

The Secretary shall administer and control investments and

borrowing on behalf oflhe Council.

(i) The Council may invest its money only in Go~e rnment

issued securities. including stod.s. bonds and bills.

(2) All securities. includingstoch. bonds and biUsowned by

the Council or held in its name, shall be held in custody by the Cou ncil's

bankers.

(1) In exceptional circumstances bon owingmaybeeffected

in the Council's name and o nl y after written approval from the Minister.

wilh the concurrence of the Ministe r responsible for finance .

(2)

The Secretary shall maintain a record of all the Council's

borrowings.

I """bbhut ",,,,. D;putim<nt to· 1·1 nlormOll!joni _ K .. til io _ "".IisO.,! oy ,n. [)."""""., of 1'10""""",,, _ K.,,;/jtt

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