S.I. No. 575/2018 - Child Care Act 1991 (Early Years Services) (Registration of School Age Services) Regulations 2018

1. (

a

) Complaints policy;

(

b

) policy on administration of medication;

(

c

) policy on infection control;

(

d

) policy on managing behaviour;

(

e

) policy on the dropping off and collection of children;

(

f

) statement of purpose and function;

(

g

) fire safety policy.

2. In this Schedule—

“policy on administration of medication”, in relation to a school age service, means a policy specifying the procedure to be followed in the service to ensure the safe storage of medication in the service and administration of medication to a school age child attending the service;

“policy on infection control”, in relation to a school age service, means a policy specifying the procedure to be followed in the service to protect persons working in the service and school age children attending the service from the transmission of infections;

“policy on managing behaviour”, in relation to a school age service, means a policy that—

(

a

) supports positive behaviour by the school age children attending the service, and

(

b

) specifies approaches for managing challenging behaviour and bullying by a school age child attending the service and assisting the child to manage his or her behaviour as appropriate to the age and stage of development of the child;

“policy on the dropping off and collection of children”, in relation to a school age service, means a policy that describes the procedures carried out by the service to ensure the safety of the children arriving at and departing from the service, including the policy in relation to persons authorised to collect the child from the service and whether, and under what circumstances, children are permitted to leave the service unaccompanied;

“statement of purpose and function”, in relation to a school age service, means a description of the service, including—

(

a

) who the service is aimed at,

(

b

) the hours of the service,

(

c

) the age range of the children catered for in the service, and

(

d

) the number of children that can be catered for in the service;

“fire safety policy” means a policy specifying—

(

a

) the manner in which the registered provider shall ensure that all adults working or volunteering in the service are—

(i) aware of and trained in the procedures to be followed in case of fire in the service, and

(ii) familiar with the location of any fire fighting equipment and trained in the use of such equipment, and

(

b

) the frequency and timing of fire drills to be carried out in the service.

SCHEDULE 7

Number of children that may be cared for in a childminding service

(1)

(2)

No. of pre-school children being cared for

Maximum no. of school age children

1

10

2

7

3

5

4

2

5

1

GIVEN under the Official Seal of the Minister for Children and Youth Affairs,

20 December 2018.

KATHERINE ZAPPONE,

Minister for Children and Youth Affairs.

EXPLANATORY NOTE

(This note is not part of the Instrument and does not purport to be a legal interpretation.)

These Regulations set out the various requirements to be complied with by a person applying to register with Tusla, the Child and Family Agency, as a school age service, and by persons carrying on school age services.

3. Name of the “second person”, as required under Regulation 9(3)

............................

4. Insurance Arrangements

Name of Insurance Company

..............

Address of Insurance Company

..........................................

Categories of insurance cover

Public liability □

Fire & theft □

Motor insurance □

Building Insurance □

Outings Insurance □

Other □

Number of school age children covered by insurance

..............

Date of Insurance Cover From

..............

To

..............

5. Outdoor Space

The children in the service

(a) have daily access to outdoor space on the premises □

OR

(b) have daily access to an outdoor space □

6. Fees

Please indicate the appropriate fee due in respect of your application in accordance with Regulation 4(2) and Schedule 1: ..............

7. Declaration

I consent to the Child and Family Agency carrying out checks and using information provided in this application form when assessing my suitability to register a childminding service.

I agree to notify the Child and Family Agency of any changes to the information on this form.

I declare that I have attached all documentation required to progress my application as set out in this form, including the relevant application fee.

I declare that all the information I have given on the application form is true to the best of my knowledge and belief.

The name below is that of the proposed registered provider.

Name: ..............

Signed on behalf of the proposed registered provider: ..............

Date ..............

SCHEDULE 4

Form for Notification of Proposed Change in Registration Details

Name of Service

Reference Number

Address of Service

Please tick (

√

) column(s) in respect of which you are notifying a proposed change in registration details

Please complete the following

Summary of reason for notification

√

Change of Service Name

Change of Service Address

Change of Registered Provider

Change in Legal Name of Company

Change of Person in charge

Change in Service Type

Change in no. of children that can be accommodated

Change in age profile of children for which the service is registered to provide services

Name of Service as per the Register

Ref No.

Current Information on Register which you Propose to Change

New Information which is proposed to be entered on Register

SCHEDULE 5

Form for Notification of Closure of Service

Name of Service

Address of Service

Contact Mobile Phone Number

Tusla Reference Number

Contact Email Address

Service Type

Date of Closure

Reason for Closure

No. of Children in the Service

I wish to inform you that I have ceased to operate the school age / childminding service detailed above.

Name (Block Capitals)

Signature

Date

SCHEDULE 6

Policies and statements

8. Opening Days/Hours

Please provide details of the proposed opening days and opening hours of the School Age Service

..............

9. Are the premises that are being used / that will be used as a School Age Service

A domestic dwelling

Purpose-built as an early years facility

A refurbished/change of use of an existing building

Currently being used as an early years (pre-school or school age) service

Located in a building where activities other than early years services take place

Located on the grounds of a school

Other (please specify)

10. Staff Details

Proposed number of staff to be employed in the School Age Service: ..............

11. Fees

Please indicate the appropriate fee due in respect of your application in accordance with Regulation 4 and Schedule 1: ..............

12. Declaration

I consent to the Child and Family Agency carrying out checks and using information provided in this application form when assessing my suitability to register a school age service.

I agree to notify the Child and Family Agency of any changes to the information on this form.

I declare that I have attached all documentation required to progress my application as set out in this form, including the relevant application fee.

I declare that all the information I have given on the application form is true to the best of my knowledge and belief.

The name below is that of the proposed registered provider.

Name: ..............

Signed on behalf of the proposed registered provider: ..............

Status of Signatory (for example Individual, director, chairperson): ..............

Date ..............

SCHEDULE 3

Application Form for Registration of Childminding Service

Part VIIA of the

Child Care Act 1991

as inserted by Section 92 of the Child & Family Agency Act 2013

Information to be enclosed with application form

• Garda vetting/Police vetting for proposed registered provider

• Garda vetting/Police vetting for the “second person” referred to in Regulation 9(3)

• Garda vetting/Police vetting for persons over the age of 18 normally present in the house during times when the service is operating

• Two references in respect of the proposed registered provider

• Proof of identity of the proposed registered provider (copy of passport or driving licence or Public Service Card are the only acceptable documents)

• Copy of the Certificate of Insurance or written confirmation of insurance cover

• Statement of Purpose and Function

• Copy of Child Safeguarding Statement

• Copy of Policy on Managing Behaviour• Copy of Policy on Administration of Medication

• Copy of Policy on Infection Control

• Copy of policy on the Dropping Off and Collection of Children

• Application Fee Due

Please note that only fully completed application forms will be accepted.

All information must be accurate and comprehensive

13. (1) A registered provider of a school age service other than a childminding service shall ensure that the complaints policy of the service specifies—

(

a

) the procedure to be followed by a person for the purposes of making a complaint in relation to the service,

(

b

) the manner in which such a complaint shall be dealt with, and

(

c

) the procedures for keeping a person who makes such a complaint informed of the manner in which it is being dealt with.

(2) A registered provider of a school age service other than a childminding service shall ensure that—

(

a

) a record in writing is kept of a complaint made to the provider in respect of the school age service, and

(

b

) the complaint is duly dealt with in accordance with the provider’s complaints policy.

(3) A record in writing referred to in paragraph (2)(

a

) shall—

(

a

) include the nature of the complaint and the manner in which the complaint was dealt with, and

(

b

) be open to inspection on the premises by an authorised person.

(4) A registered provider of a childminding service shall ensure that the parents or guardians of children attending the service are aware of the service’s complaints policy.

Part IV

Number of Children that may be cared for in a Childminding Service

Number of children that may be cared for in a childminding service

14. (1) The registered provider of a childminding service shall, where she or he does not care for any pre-school children, care for no more than 12 school age children at the same time;

(2) the registered provider of a childminding service shall ensure that, where she or he also cares for pre-school children, she or he at the same time cares for no more than the number of school age children specified in column (2) of Schedule 7 opposite the number of pre-school children being cared for as specified in column (1) of Schedule 7.

Part V

Inspection and Enforcement

Furnishing of information to Agency

15. A registered provider or proposed registered provider of a school age service shall furnish the Agency with such information as the Agency may reasonably require for the purpose of enforcing and executing these Regulations and the information shall be in such form, if any, as may be specified by the Agency.

Inspection

16. The Agency shall take such steps as are necessary to enforce these Regulations in relation to the school age service concerned.

Enforcement and execution

17. These Regulations shall be enforced and executed by the Agency.

Application of these Regulations

18. These Regulations shall not apply to school age services in drop-in centres or temporary school age services.

SCHEDULE 1

Application Fees

(1)

(2)

(3)

Class of Service

Annual fee

1.

School Age Service (other than a Childminding Service)

€80

2.

Childminding Service (school age)

€40

3.

Full day care service registered under the 2016 Regulations

€80

4.

Part-time day care service registered under the 2016 Regulations

€80

5.

Sessional pre-school service registered under the 2016 Regulations

€40

6.

Childminding Service (pre-school) registered under the 2016 Regulations

€40

SCHEDULE 2

Application Form for Registration of School Age Service (other than a Childminding Service)

Part VIIA of the

Child Care Act 1991

as inserted by Section 92 of the Child & Family Agency Act 2013

Information to be enclosed with application form

• Garda vetting/Police vetting for proposed registered provider, person in charge (if different), and, where the proposed registered provider is a corporate body, each director of the body

• Garda vetting/Police vetting for the “second person”, where the person in charge operates the service single-handedly

• Two references in respect of the proposed registered provider, and in respect of the person in charge if different

• Evidence of registration from Companies Registration Office, where applicable

• Proof of identity of the proposed registered provider (copy of passport or driving licence or Public Service Card are the only acceptable documents)

• Copy of the Certificate of Insurance or written confirmation of insurance cover

• Copy of Statement of Purpose and Function

• Copy of Safety Statement (if applicable)

• Copy of Child Safeguarding Statement

• Copy of Policy on Managing Behaviour

• Copy of Complaints Policy

• Copy of Policy on Administration of Medication

• Copy of Policy on Infection Control

• Copy of Policy on Dropping Off and Collection of Children

• Copy of Fire Safety Policy

• Application Fee Due

Please note that only fully completed application forms will be accepted.

All information must be accurate and comprehensive